Lead Project Information Specialist | Information Resource Center (IRC) Administrative Support [...]

ProSidian Consulting, LLC; Arlington (VA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Group health benefits

401(k) retirement plan with company match

Vacation and Paid Time Off

Employee referral bonus program

Job summary

A professional consulting firm is looking for a Lead Project Information Specialist for administrative support in Arlington, VA. The role involves managing records, ensuring compliance with policies, and providing support to optimize workflows. Candidates should have extensive experience in records management and excellent communication skills. A commitment to innovative customer service is essential for success in this position.

Qualifications

• 10 years of related work experience.
• 5 years of records management experience.
• Experience with Freedom of Information Act information management.
• Strong computer skills required.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Provide senior-level administrative support with data governance.
• Organize and preserve compliance through records management.
• Optimize workflows and deliver support services.
• Manage physical and digital records and compliance.
• Oversee physical and digital records and retrieval operations.
• Worksite: Mid Atlantic Region, Arlington, VA (1101 Wilson Blvd., Suite 1100, Arlington, VA 22209‑3901).

Skills

Proficient in Microsoft Outlook

Strong organizational skills

Excellent written communication

Customer service skills

Communication skills

U.S. Citizenship

Security clearance readiness

Education

Associate or Bachelor's degree in Information Management

Business information management certification

Tools

Microsoft Office (Excel, PowerPoint, Word)

Adobe Acrobat

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Company Description

ProSidian is a Management And Operations Consulting Services firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian provides enterprise services/solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Engineering | Environmental | Sustainability | Human Capital. We help forward-thinking clients solve problems and improve operations. Launched by Management Consultants, our multidisciplinary teams bring together the talents of global professionals to complete a wide range of engagements for public and private, defense and civilian government, and non-profit organizations. Our solution‑centric services are deployed across the enterprise, target drivers of economic profit (growth, margin, and efficiency), and are aligned at the intersections of assets, processes, policies, and people delivering value. Visit our website at www.ProSidian.com

Job Overview

ProSidian seeks a Lead Project Information Specialist | Information Resource Center (IRC) Administrative Support Services [USTDA0009008] for Program support on an Exempt 1099 Contract. The position is generally located across the Arlington, VA area and the Mid Atlantic Region. USTDA supports U.S. exports via overseas infrastructure project development and partnership funding.

Responsibilities and Duties

• Senior-level administrative support with data governance and records oversight in alignment with GSA admin duties.
• Record Management – organize, preserve access, and ensure compliance through streamlined records management services.
• Centralize resources, optimize workflows, and deliver responsive support services that promote clarity, efficiency, and growth.
• Simplify information access and minimize administrative burdens to boost productivity and provide seamless solutions that foster organizational success.
• Manage physical and digital records; ensure compliance with federal records retention policies; oversee filing systems and retrieval operations.
• Worksite: Mid Atlantic Region, located in Arlington, VA. Initial address: 1101 Wilson Blvd., Suite 1100, Arlington, VA 22209‑3901.

Qualifications

• At least 10 total years of related work experience.
• At least 5 years of records management experience, including Freedom of Information Act information management.
• Experience creating and implementing records management policies, procedures, and retention schedules.
• Experience evaluating program effectiveness and recommending improvements.
• Experience providing training and technical assistance to staff.
• Strong computer skills (database, word processing, data entry).
• Excellent written and verbal communication skills.
• Commitment to innovative and quality customer service.
• Physical ability to move large number of files and/or file boxes.
• Preferred records management training or certificate.
• Experience with administrative services like office management, building and facilities management, human resources, and/or policies and procedures.
• Ability to provide on-site technical support and troubleshoot AV equipment during events.
• Ability to manage multiple tasks, prioritize work, and meet deadlines.
• Ability to identify and resolve complex problems.
• College degree required in business or information management and/or related certifications.
• Associate or Bachelor’s degree in Information Management or related field.

Skills Required

• Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
• Ability to respond flexibly and provide rapid assistance in a time‑sensitive environment.
• Strong organizational and customer service skills.
• U.S. Citizenship required.
• Ability to obtain and retain a “SECRET” security clearance.
• Records lifecycle management, data entry, document classification, attention to detail.

Competencies Required

• Confidentiality, accuracy, organization, and accountability. Supports USTDA’s information governance and compliance initiatives.

Ancillary Details Of The Roles

• Security clearance: Personnel may need to have access to classified material or enter classified areas. Clearances (Secret, interim TS/SCI or Full TS/SCI) must be maintained throughout the contract.
• Compliance with FAR 52.204‑2, DoD security requirements (DD Form 254, DD Form 441, DoD 5220.22‑M) is mandatory.
• Personnel denied a Top Secret clearance after Interim TS will be restricted from contract duties, but this does not relieve ProSidian of performance obligations.

Eight ProSidian Global Competencies

• Personal Effectiveness – The ability to manage tasks, time, and relationships efficiently, achieving consistent, impactful results.
• Continuous Learning – Ongoing pursuit of knowledge, skills, and adaptability to remain relevant, competent, and professionally competitive.
• Leadership – Inspiring, guiding, and motivating others toward shared goals, fostering accountability, collaboration, and strategic organizational success.
• Client Service – Delivering responsive, high‑quality solutions that address client needs, build trust, and strengthen long‑term partnerships.
• Business Management – Coordinating people, processes, and resources to achieve strategic objectives, operational efficiency, and sustainable organizational performance.
• Business Development – Identifying, pursuing, and securing growth opportunities through strategic relationships, market insight, and innovative solutions.
• Technical Expertise – Applying specialized knowledge, analytical skills, and practical experience to solve complex problems with accuracy.
• Innovation & Knowledge Sharing (Thought Leadership) – Generating creative solutions, sharing insights, and influencing industry direction through expertise, collaboration, and continuous improvement.

Other Details

• Business Tools – proficiency with Microsoft Office (Excel, Access, Outlook, PowerPoint, Word), Adobe Acrobat, data analytic tools, Visio.
• Commitment: to work with intelligent, interesting people with diverse backgrounds to solve significant challenges.
• Curiosity: the ideal candidate exhibits an inquisitive nature and the ability to question the status quo.
• Humility: exhibits grace in success and failure while doing meaningful work.
• Willingness: constant learning, sharing, and growth.

Benefits and Highlights

• Competitive Compensation: pay range includes group health benefits, pre‑tax employee benefits, and performance incentives.
• Group Medical / Dental / Vision Health Insurance Benefits.
• 401(k) Retirement Savings Plan with company match.
• Vacation and Paid Time Off (PTO). Including 2 weeks vacation, 3 sick days, 10 company holidays, and government holidays.
• Pre‑Tax Payment Programs and FSAs.
• Purchasing Discounts & Savings Plans.
• Security Clearance is a valuable asset.
• Employee & Contractor Referral Bonus Program up to $5,000 for referrals staying employed 90 days.
• Performance Incentives tied to new client support.
• Flexible Spending Account for healthcare and dependent daycare.
• Supplemental Life/Accidental Death and Dismemberment Insurance.
• Short‑ and Long‑Term Disability Insurance.

EEO Statement

ProSidian is an equal‑opportunity employer, considering qualified applicants regardless of race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or other protected characteristics. All information is kept confidential in accordance with EEO guidelines. The company supports the Hiring Our Heroes Program and the “I Hire Military” Initiative.

Application Instructions

For a simple application process, visit our career site at https://ProSidian.com/careers/ or send your resume, salary expectations, and ProSidian job title/code to [e-mail]. Only candidates who meet the criteria will be considered. For clarity and tracking, please structure your subject line to include the Job Title, Job Reference Code, and your Full Name: “Application – [Job Title] – [Job Ref Code] – [Your Full Name]”.