Lead Project Coordinator

HDR; Walnut Creek (CA); On-site; USD 41,000 - 63,000; Full time

Benefits offered by this job

Employee ownership

Comprehensive benefits

Tuition reimbursement

Job summary

HDR is seeking a Lead Project Coordinator to join its Building Engineering Services Group in California. You will support production management, coordinate with project managers and teams, and help develop proposals and contracts.

The role emphasizes quality control, marketing support, and proactive project management within an employee-owned culture. The position requires a relevant degree, 7+ years of experience, and strong communication and organizational skills.

Qualifications

• Bachelor's degree in a related field.
• Minimum 7 years of related experience.
• Ability to handle multiple assignments.
• Proficiency in Word and Excel.
• Active participant in our employee-owned culture.

Responsibilities

• Oversee operations of the production section including staff development, profitability, morale and quality control.
• Assist as Assistant Project Manager and coordinate production on projects.
• Support section staff admin and collaborate with other sections.
• Develop marketing plans and proposals; ensure proactive project management.
• Prepare contracts, sub-contracts and invoices as needed.

Skills

Leadership

Organizational skills

Communication

Multi-tasking

Active participant culture

Education

Bachelor's degree

Associate degree

Tools

Newforma

Procore

ACC/Forma

Google Docs

Microsoft Word

Microsoft Excel

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better.

Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe building engineering is more than systems and structures, it’s about powering progress and enabling innovation. As part of HDR’s Building Engineering Services Group, you’ll help design the critical infrastructure that supports the digital age and shapes the spaces where people work, connect, and thrive. From high-performance data centers driving the future of AI to dynamic commercial environments, your work will directly support technological advancement, sustainability, and human experience. We bring together mechanical, electrical, structural, and civil engineering experts to solve complex design challenges with precision, creativity, and collaboration. Whether you're optimizing energy efficiency, integrating resilient systems, or engineering the backbone of next-generation facilities, your contributions will help define the future of the built environment. This isn’t just a job, it’s a chance to lead innovation, engineer impact, and build a legacy of excellence.

In the role of Lead Project Coordinator, we'll count on you to:

• Assist in the responsibility for operations of production section including staff development, profitability, morale, quality control and marketing support
• May function as an Assistant Project Manager and assist in responsibility for production on projects in addition to management responsibilities
• Assist with administrative responsibility for section staff and technical service functions, and lead and coordinate services with other sections
• Be involved in marketing planning and proposals
• Assist in ensuring that all work is planned, organized, controlled and evaluated through proactive project management system
• Implement, monitor and support company policy
• Assist in the selection, training, development and management of project coordinator personnel
• Compose, type, format, proofread, edit and organize documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Assist with developing project guides, and provide information and support for project reviews
• Apply company quality assurance guidelines and procedures for project document management
• Prepare, organize and assist with contracts and sub-contracts
• Coordinate meetings and assist with presentations
• Exhibit professionalism with clients
• Work closely with multiple Project Managers and project teams
• Assist with or prepare project invoices as needed
• See that all work is planned, organized, controlled and evaluated through proactive project management system
• Perform other duties as needed

Preferred Qualifications

• Bachelor's degree
• Minimum 7 years of related experience
• Ability to handle multiple assignments
• Good leadership and organizational skills
• Strong communication and listening skills
• Proficiency in Newforma, Procore, ACC/Forma, Google Docs

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 3 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. Stated benefits are for full-time regular positions. The expected compensation range for this position is $29.53 - $45.85 an hour depending upon skills, experience, education and geographical location. Primary Location:United States-California-Sacramento Other Locations:United States-California-Walnut Creek, United States-California-Folsom Industry:Building Engineering Schedule:Full-time Employee Status:Regular BusinessClass:Technical Design Job Posting:Sep 21, 2026

At HDR, we are committed to the principles of employment equity. We are an Affiliated Action and Equal Opportunity Employer (https://www.hdrinc.com/equal-employment-opportunity-employer). We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.