Administrative Project Coordinator (Building Engineering)

HDR; Walnut Creek (CA); On-site; USD 53,000 - 87,000; Full time

Job summary

HDR is seeking an Administrative Project Coordinator to type, format and organize project documents and manage files for multiple project teams in California. You will help coordinate meetings, assist with project guides and invoices, and ensure adherence to QA guidelines in a fast-paced engineering environment.

The role requires at least an associate degree or equivalent experience, 1 year of related work, and strong Word/Excel skills.

Qualifications

• Associate degree or equivalent experience in a related field.
• At least 1 year of related project coordination or admin experience.
• Proficiency with Word and Excel required.
• Demonstrated commitment to an employee-owned culture.

Responsibilities

• Type, format and organize project documents, reports, specifications and correspondence.
• Create and maintain paper and electronic files.
• Order insurance and monitor insurance certificates.
• Apply QA guidelines and procedures for project document management.
• Assist with meetings and presentations; coordinate logistics.
• Support project teams and multiple Project Managers as needed.

Skills

Microsoft Word

Microsoft Excel

Communication

Attention to detail

Project coordination

Education

Associate degree

Bachelor's degree (preferred)

Tools

Microsoft Project

InDesign

PowerPoint

ACC/Forma

Newforma

Procore

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: https://www.hdrinc.com/our-story Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. We believe building engineering is more than systems and structures, it’s about powering progress and enabling innovation. As part of HDR’s Building Engineering Services Group, you’ll help design the critical infrastructure that supports the digital age and shapes the spaces where people work, connect, and thrive. From high-performance data centers driving the future of AI to dynamic commercial environments, your work will directly support technological advancement, sustainability, and human experience. We bring together mechanical, electrical, structural, and civil engineering experts to solve complex design challenges with precision, creativity, and collaboration. Whether you're optimizing energy efficiency, integrating resilient systems, or engineering the backbone of next-generation facilities, your contributions will help define the future of the built environment. This isn’t just a job, it’s a chance to lead innovation, engineer impact, and build a legacy of excellence.

In the role of Administrative Project Coordinator, we'll count on you to:

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Apply company quality assurance guidelines and procedures for project document management
• Assist with and help coordinate meetings and presentations
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Assist with project guides, project reviews, project invoices and expense reports as needed
• Perform other duties as needed

Preferred Qualifications

• Bachelor's degree
• Experience with engineering or architectural firms
• Support operations including marketing efforts
• Advanced knowledge of Microsoft Excel
• Proficiency in Microsoft Project
• Familiarity with InDesign and/or PowerPoint
• Experience with ACC/Forma, Newforma, and/or Procore is a plus

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. Stated benefits are for full-time regular positions. The expected compensation range for this position is $25.69 - $41.71 per hour depending upon skills, experience, education and geographical location.

Primary Location:United States-California-Folsom Other Locations:United States-California-Walnut Creek, United States-California-Sacramento Industry:Building Engineering Schedule:Full-time Employee Status:Regular BusinessClass:Marketing and Admin Job Posting:Aug 28, 2026

At HDR, we are committed to the principles of employment equity. We are an Affir ... (https://www.hdrinc.com/equal-employment-opportunity-employer) We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.