Lead Payroll & HRIS Operations (On-Site, Multi-Client)

Topaz HR; West Orange (NJ); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Competitive benefits

Paid time off

Direct collaboration with leadership

Growth opportunities

Job summary

Topaz HR is seeking an experienced Payroll & HRIS Operations Specialist to oversee payroll operations and HR systems for a growing client portfolio. This on-site role requires handling multiple payrolls, ensuring accuracy, and driving scalable processes.

Responsibilities include onboarding new clients, data conversion, system setup, and year-end activities, with a focus on efficiencies and cross-platform coordination across ADP, Paychex, Paylocity, and more.

Qualifications

• 3+ years of payroll operations experience.
• Multi-state and multi-entity payroll experience.
• Experience with multiple payroll/HRIS platforms.
• Strong knowledge of payroll processing and taxes.
• Strong Excel/Google Sheets proficiency.
• Payroll implementation or client onboarding experience preferred.
• Experience in a PEO, payroll provider, accounting firm, or outsourced HR environment is a plus.
• Attention to detail and strong communication skills.

Responsibilities

• Manage payroll for multiple clients across weekly, biweekly, and semi-monthly cycles.
• Oversee multi-state and multi-entity payroll, including taxes and registrations.
• Lead payroll onboarding and implementation for new clients, including data conversion and go-live.
• Review payroll for accuracy and resolve discrepancies before submission.
• Maintain payroll calendars and ensure timely processing across all clients.
• Troubleshoot payroll, tax, employee data, and system issues.
• Work across platforms such as ADP, Paychex, Paylocity, Paycom, Gusto, Rippling, isolved, and QuickBooks Payroll.
• Improve workflows through automation, integrations, documentation, and process standardization.
• Support year-end payroll activities, including W-2s and reconciliations.
• Create SOPs and train internal team members on payroll and HRIS processes.
• Partner with leadership to improve and scale payroll operations.

Skills

Payroll operations

HRIS experience

Multi-state payroll

Data management

Excel/Google Sheets

Onboarding

Communication skills

Bilingual English/Spanish

Education

FPC/CPP certification

Tools

ADP

Paychex

Paylocity

Paycom

Gusto

Rippling

isolved

QuickBooks Payroll

Job description

Topaz HR is seeking an experienced Payroll & HRIS Operations Specialist to oversee payroll operations and HR systems for a growing client portfolio. This on-site role requires handling multiple payrolls, ensuring accuracy, and driving scalable processes.

Responsibilities include onboarding new clients, data conversion, system setup, and year-end activities, with a focus on efficiencies and cross-platform coordination across ADP, Paychex, Paylocity, and more.