Lead Nurse Inventory Manager

Hydrate IV Bar; Overland Park (KS); On-site; USD 57,000 - 77,000; Full time

Job summary

Hydrate IV Bar seeks a Lead Nurse Inventory Manager to ensure adequate medical supplies, vitamins, nutrients, and medications for daily IV operations while guiding a clinical team. You will liaise with physicians, suppliers, and Hydrate Home Office, promoting exceptional care and hospitality.

The role follows RN protocols, administers IV therapy, maintains patient records, and upholds HIPAA. Reports to the Owner and participates in leadership activities within the spa.

Qualifications

• Bachelor’s or Associate Degree of Science in Nursing.
• Must pass NCLEX and hold RN license.
• Basic Life Support (BLS) certification.
• 1+ year retail, inventory, clinical, or spa experience preferred.
• Strong leadership and training abilities.

Responsibilities

• Oversee inventory systems and staff with GM/Owner guidance.
• Order medical supplies, vitamins, nutrients, and medications.
• Maintain accurate clinical documentation and HIPAA compliance.
• Administer IV therapy and injections; train nursing staff.
• Educate staff on SOPs and new medications and supplies.
• Track purchases and conduct regular inventory counts.
• Lead weekly management meetings and cross-location support.

Skills

Nurse leadership

Inventory management

Communication

HIPAA compliance

Clinical documentation

Vendor relations

Education

BSN/ASN in Nursing

Tools

MINDBODY

EMR

Excel

Job description

Benefits: Health Insurance Contribution, PTO & 401k

Supervisory Responsibility:

The complete supervision of all inventory systems, projects, project teams, and any assigned staff, whether regular inventory employees or temporarily assisting with inventory tasks. In cooperation with the General Manager/Owner, the Lead Nurse also trains and coaches and supports the nursing staff to ensure protocols and procedures are followed.

Position Summary:

The Lead Nurse Inventory Manager is both a clinical leader and a culture carrier, responsible for ensuring the spa has adequate medical supplies, vitamins, nutrients, and medications for daily IV therapy operations while serving as a key member of the management team. This role communicates directly with the supervising physician, pharmaceutical representatives, pharmacy staff, and Hydrate Home Office support teams, as applicable. The Lead Nurse helps create an environment where exceptional clinical care and warm, personalized hospitality are equally valued. The position follows all Registered Nurse protocols and procedures, including administering Intravenous/IVs and injections, properly mixing IV bags, obtaining vital signs, and maintaining accurate clinical documentation.

Reports to: Owner

FLSA Status: Full Time - Exempt

Salary: $67,000 Base, plus tips/commission

Benefits: Health Insurance Contribution, PTO & 401k

Supervisory Responsibility:

The complete supervision of all inventory systems, projects, project teams, and any assigned staff, whether regular inventory employees or temporarily assisting with inventory tasks. In cooperation with the General Manager/Owner, the Lead Nurse also trains and coaches and supports the nursing staff to ensure protocols and procedures are followed.

Position Summary:

The Lead Nurse Inventory Manager is both a clinical leader and a culture carrier, responsible for ensuring the spa has adequate medical supplies, vitamins, nutrients, and medications for daily IV therapy operations while serving as a key member of the management team. This role communicates directly with the supervising physician, pharmaceutical representatives, pharmacy staff, and Hydrate Home Office support teams, as applicable. The Lead Nurse helps create an environment where exceptional clinical care and warm, personalized hospitality are equally valued. The position follows all Registered Nurse protocols and procedures, including administering Intravenous/IVs and injections, properly mixing IV bags, obtaining vital signs, and maintaining accurate clinical documentation.

Our Culture & Client Experience

Hydrate IV Bar is designed to feel calm, welcoming, polished, and restorative. Clients should feel cared for from the moment they arrive through safe, expert nursing care and through genuine connection, thoughtful education, and attention to the small details that make a visit feel special. Our team brings a positive, composed energy to the spa, supports one another without ego, and treats every client and coworker with warmth and respect. The Lead Nurse sets the tone by modeling clinical excellence, gracious hospitality, accountability, discretion, and a solutions-oriented mindset.

Create calm: Maintain a reassuring, unhurried presence—even during busy periods—and help protect the peaceful atmosphere of the spa.

Lead with hospitality: Learn client preferences, explain services in approachable language, and look for thoughtful ways to make each visit comfortable and personal.

Protect clinical excellence: Never compromise safety, accuracy, privacy, or professional standards in the pursuit of speed or sales.

Lift the team: Communicate openly, step in when support is needed, celebrate shared wins, and coach with kindness and clarity.

Own the details: Keep treatment and inventory areas clean, organized, prepared, and visually consistent with a premium spa experience.

Recommend with integrity: Educate clients about services and memberships based on their goals and needs—never through pressure.

Essential Functions:

Models a calm, warm, and professional presence that supports a premium spa-like client experience.

• Orders medical supplies, vitamins, nutrients, and medications.
• Inputs and tracks purchase orders.
• Regularly communicates with medical supply and pharmaceutical representatives.
• Purchasing office and other supplies as needed for daily operations and staff.
• Responsible for ordering retail supplies as needed.
• May support additional locations as needed.
• Transports supplies between locations whenever necessary.
• Conducts monthly cost analysis to ensure cost-effectiveness of purchases.
• Oversees weekly inventory counts across corporate stores.
• Oversees monthly comprehensive inventory counts on all assets (medical and retail) (End of Month spreadsheets/EOM).
• Communicates monthly with owners regarding store assets, supply tracking, and waste (EOM spreadsheets).
• Educates staff members on new medications and supplies, including sending emails and
• explaining Standard Operating Procedure/SOPs.
• Evaluates procedures to identify and improve efficiency.
• Conducting day-to-day responsibilities such as seeing clients and performing services.
• Recognizing medical conditions, allergies, and/or medications that may be considered unsafe or warrant additional information and/or assessment from the supervising physician.
• Administering intravenous therapy and injections.
• Maintaining strict patient confidentiality in compliance with the Health Insurance Portability and Accountability Act (HIPAA).
• Educates clients on services, packages, and memberships in a warm, consultative manner, making recommendations based on client goals while avoiding high-pressure sales tactics.
• Managing patient records using the MINDBODY system or another Electronic Medical Record/EMR system.

Additional Functions:

• Builds a cooperative and inclusive team culture by communicating respectfully, addressing concerns directly, and supporting coworkers during both routine and high-volume periods.
• Attend and occasionally lead weekly management meetings.
• Perform any additional duties or responsibilities as assigned by owners.
• Leads with honesty, trustworthiness, emotional maturity, and consistency; keeps employees motivated and accountable while coaching with kindness and clarity.
• Good time management with the ability to prioritize skills effectively and efficiently.
• Ability to listen well and communicate effectively orally and in writing with various audiences.
• Ability to use initiative and independent judgment appropriately.
• Excellent organizational skills and attention to detail.
• Strong analytical, critical thinking and problem-solving skills.
• Ability to use standard office equipment, computer equipment and software including word processing, database management, spreadsheet applications and electronic mail, PLUS proficiency with advanced programs such as Google Drive, Excel spreadsheets, Microsoft Office Suite, Google Work, etc.

Marketing and Brand Participation

As a member of the Hydrate IV Bar team, the employee may be photographed or recorded while performing job-related duties or participating in company events. Their name, image, likeness, voice, and approved professional biography may be used in Hydrate IV Bar’s marketing materials, including social media, website content, digital advertising, email campaigns, and printed materials. A separate photo and media release will be provided for review and signature upon hire.

Scheduling Expectations

• Events and mobile services: May be scheduled to work off-site events or mobile services.Spa shift coverage must be arranged before accepting an event assignment
• Weekends: Work at least two weekend days per month
• Holiday: Work one holiday from Summer Holiday group (Easter, Memorial Day, Fourth of July, or Labor Day) and one from the Winter Group (Christmas Eve, New Year’s Eve, or New Year’s Day) each year.

Additional Requirements:

• Must be a minimum of 21 years of age
• Reliable Attendance
• Must pass all required background checks
• Must have a valid Kansas driver’s license and reliable transportation
• Must be and remain compliant with all legal or company regulations for working in the

Industry

Minimum Education and Experience:

• Bachelor’s or Associate Degree of Science in Nursing
• Must pass the National Council Licensure Examination (NCLEX)
• Basic Life Support/BLS certification
• 1 or more years’ retail, inventory, clinical or spa experience is highly preferred.
• Previous leadership experience preferred.
• Proficient knowledge and experience in IV therapy and vitamin injection protocols and offerings are highly preferred.

Working Conditions:

• While performing the duties of this job, the employee is regularly required to perform grasping, talking, hearing, seeing, and repetitive motions.
• Prolonged periods of sitting at a desk and working on a computer.
• PHYSICAL DEMANDS: May be required to stand and/or walk for extended periods of time. Must be able to lift, carry and balance up to 40 pounds (double with assistance).
• Hydrate IV Bar is an Equal Opportunity Employer and is compliant with the requirements of the Americans with Disabilities Act (ADA).