Lead Medical Support Assistant

U.S. Department of Veterans Affairs; Glendale (CO); On-site; USD 45,000 - 60,000; Full time

Job summary

The U.S. Department of Veterans Affairs is seeking a Lead Medical Support Assistant to join the Health Administration Service in Glendale, CO. This role involves providing crucial administrative support to enhance healthcare delivery to our nation's veterans. The ideal candidate will have strong organizational and communication skills, a background in medical terminology, and the capacity to manage an interdisciplinary team efficiently. This position is vital to maintaining operational excellence in our clinics and supporting the VA's mission toward timely healthcare service.

Qualifications

• One year experience in clerical, office, or administrative work.
• English Language Proficiency required.

Responsibilities

• Coordinate functions of the team in a clinic setting.
• Provide administrative support to clinical colleagues.
• Ensure efficient and effective healthcare services delivery.

Skills

Advanced knowledge of medical terminology

Ability to utilize advanced patient systems

Organizational skills

Communication skills

Staff development and training

Workflow management

Education

Four years above high school

Job description

The Lead Medical Support Assistant is assigned to the Health Administration Service of the VA Eastern Colorado Health Care System (ECHCS). The Lead Medical Support Assistant coordinates functions of the team of employees who perform work at the GS-3, GS-4, GS-5 and GS-6 levels by providing expert advice in the completion of tasks or projects in order to accomplish the work of the clinics. Position is located in Glendale, CO.
Must be a current-permanent employee of Veterans Health Administration.
Duties

Lead Medical Support Assistants provide administrative support to our clinical colleagues in the care of our Nation's Veterans. Our mission is to provide efficient and effective healthcare services by promoting and enabling the delivery of timely, accurate, accessible health care. The VA is committed to cultivating a dedicated workforce of highly skilled employees who understand, believe in and take pride in VA's mission. Lead Medical Support Assistants are essential to the success of this mission.Duties include but are not limited to:

Requirements

Qualifications
Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• Experience and Education:
  • Experience - One year experience of clerical, office, [customer service], or other [administrative] work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position; or
  • Education - Four years above high school; or
  • Experience/Education - Equivalent combination of experience and education.
• English Language Proficiency: MSAs must be proficient in spoken and written English in accordance with VA Handbook 5005, part II, Chapter 3, Section A, Paragraph 3j.

Applicant may qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).
Grade Determinations: For Lead Medical Support Assistant, GS-7: One year of experience at or equivalent to the next lower grade level GS-6

I n addition to the Basic Requirements defined above, the incumbent must demonstrate the following KSAs:

Advanced knowledge of medical terminology and a wide range of clinical flow processes relating to access to care across multiple clinics, specialties, and/or community resources.

Ability to utilize numerous advanced patient systems in support of multiple clinics in an interdisciplinary setting.

Ability to organize work, set priorities, and delegate tasks/responsibilities in order to meet deadlines.

Skill in communicating with individuals to obtain the desired effect and coordinating with a variety of interdisciplinary care team staff.

Ability to provide staff development and training.

Ability to manage staffing requirements, manage workflow priorities, and adjust the flow of work to meet team and patient needs. This includes the ability to follow-up on pending issues and demonstrate an understanding of the impact of incomplete work across multiple clinics.

Quality of Experience: Qualifying experience must be at a level comparable to MSA experience [or equivalent administrative clinical support role in a non-VA medical inpatient or outpatient setting] at the next lower grade level. For all assignments above the full performance level, the higher-level duties must consist of significant scope, administrative independence, complexity (difficulty), and a range of [varieties] as described in this standard, at the specified grade level and be performed by the incumbent at least 25% of the time.
Preferred Experience: None.
References: For additional information, please refer to VA Handbook 5005, Part II, Appendix G45 Medical Support Assistant Qualification Standards, GS-0679, dated August 1, 2019. This can be found in the local Human Resources Office.The full performance level of this vacancy is GS-7.Physical Requirements: The physical requirements of this position include the following tasks which may be performed intermittently: Light lifting of up to 15 pounds, light carrying up to 15 pounds, kneeling (1/2 hour), pushing (1/2 hour), fine manipulation (4 hours), reaching above the shoulder, use of fingers, both hands required, walking (1/2 hour), both legs required. Working closely with others, protracted or irregular hours of work. Operate office equipment.