Lead HR Data & Onboarding Associate

Penn State University; University Park (TX); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive benefits package

75% tuition discount

Job summary

Penn State University is seeking a Lead HR Data & Onboarding Associate to provide outstanding support to the HR Data and Onboarding team. The role reports to the Data & Onboarding Senior Manager and will help develop resources, training materials, and conduct training university-wide.

The position covers all three D&O responsibilities, may be assigned across Data Blue, Data White, and Onboarding as needed, and offers a flexible work arrangement combining remote and on-campus work.

Qualifications

• Associate degree required; 4+ years of relevant HR/onboarding experience.
• Proficiency with Office365 suite preferred.
• Ability to work independently and as part of a team; handle confidential information.

Responsibilities

• Assist new employees with Form I-9 and onboarding requirements.
• Process HR and payroll forms in Workday; research and resolve transactional issues.
• Draft and edit knowledge base articles for internal and university communities.
• Develop training materials for new hires and refresh trainings.
• Supervise part-time employees as needed; support leadership on special projects.

Skills

Attention to detail

Customer service

Communication

Training development

Office365

Education

Associate degree

Tools

Workday

Office365

Job description

POSITION SPECIFICS

Penn State Human Resources (HR) is seeking a Lead HR Data & Onboarding Associate to provide outstanding support to the HR Data and Onboarding team. This position will report to the Data & Onboarding Senior Manager, assisting with developing resources, training materials, and conducting training for team members and/or employees University wide. Additionally, this position will be expected to be versatile and knowledgeable in all three of the D&O team’s (Data Blue, Data White & Onboarding) responsibilities; and will be assigned across the teams, as needed, depending on work volumes and staffing.

The responsibilities of this position include but are not limited to:

• Assisting new employees with the completion of Form I-9 and other related onboarding requirements in accordance with Federal/State laws and University policies.
• Processing human resources and payroll forms in our Human Capital Management system, Workday. Research issues of transactional errors that may arise. Ensure timely processing in accordance with payroll deadlines.
• Identify and draft new knowledge base articles, and review and edit existing articles, as appropriate, for use by both internal (HR) and external (University community) individuals.
• Develop training materials for new employees and "refresh" trainings for existing employees. This includes outreach to other areas of the University to ensure a holistic training experience that incorporates University policies and procedures.
• Supervise Part-time employees, as needed.
• This position will also work closely with Data & Onboarding leadership on special projects and represent D&O on university-wide project teams.

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

The successful candidate must demonstrate accuracy and attention to detail, professionalism, the ability to work independently, as well as part of a team, and a high degree of sensitivity in handling confidential information. Proficiency in Office365 suite is preferred. The successful candidate will also possess strong customer service and communication skills, both oral and written; the ability to effectively learn and utilize new technologies; and the ability to prioritize and multi-task.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Associate Degree4+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $44,628.00 - $64,668.00.

Salary Structure - Information on Penn State’s salary structure

• Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being.
• In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
• One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.