Lead HR Data & Onboarding Associate

Penn State University; State College (Centre County); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University is seeking a Lead HR Data & Onboarding Associate to support the HR Data and Onboarding team across Data Blue, Data White, and Onboarding responsibilities. The role involves onboarding, payroll processing in Workday, and developing training materials for university-wide staff.

The position offers a flexible work arrangement combining remote and on-campus work, with opportunities to engage in special university projects and collaborate with leadership.

Qualifications

• Accurately perform onboarding tasks and maintain confidentiality.
• Strong written and verbal communication and customer service.
• Able to learn and use new technologies and prioritize multitasking.

Responsibilities

• Assist new employees with Form I-9 and onboarding requirements.
• Process HR and payroll forms in Workday.
• Research transactional issues and improve processes.
• Ensure timely processing according to payroll deadlines.
• Draft and update knowledge base articles for internal and external users.
• Create training materials and deliver trainings; coordinate with University units.
• Supervise Part-time staff as needed.
• Collaborate with D&O leadership on special projects and university-wide teams.

Skills

Customer Service

Communication

Attention to Detail

Time Management

Learning New Technologies

Education

Associate Degree

Tools

Office365

Job description

POSITION SPECIFICS

Penn State Human Resources (HR) is seeking a Lead HR Data & Onboarding Associate to provide outstanding support to the HR Data and Onboarding team. This position will report to the Data & Onboarding Senior Manager, assisting with developing resources, training materials, and conducting training for team members and/or employees University wide. Additionally, this position will be expected to be versatile and knowledgeable in all three of the D&O team’s (Data Blue, Data White & Onboarding) responsibilities; and will be assigned across the teams, as needed, depending on work volumes and staffing.

RESPONSIBILITIES

• Assisting new employees with the completion of Form I-9 and other related onboarding requirements in accordance with Federal/State laws and University policies.
• Processing human resources and payroll forms in our Human Capital Management system, Workday.
• Research issues of transactional errors that may arise.
• Ensure timely processing in accordance with payroll deadlines.
• Identify and draft new knowledge base articles, and review and edit existing articles, as appropriate, for use by both internal (HR) and external (University community) individuals.
• Develop training materials for new employees and “refresh” trainings for existing employees. This includes outreach to other areas of the University to ensure a holistic training experience that incorporates University policies and procedures.
• Supervise Part-time employees, as needed.
• This position will also work closely with Data & Onboarding leadership on special projects and represent D&O on university-wide project teams.

WORK ARRANGEMENTS

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

QUALIFICATIONS

The successful candidate must demonstrate accuracy and attention to detail, professionalism, the ability to work independently, as well as part of a team, and a high degree of sensitivity in handling confidential information. Proficiency in Office365 suite is preferred. The successful candidate will also possess strong customer service and communication skills, both oral and written; the ability to effectively learn and utilize new technologies; and the ability to prioritize and multi-task.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted

Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $44,628.00 - $64,668.00.

Salary Structure - Information on Penn State's salary structure

BENEFITS

• In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
• One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.
• For more detailed information, please visit our Benefits Page.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive.

We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.

The ASR is available for review here.

ABOUT US

There's a reason Penn State consistently ranks among the top one percent of the world’s universities. Across 24 campuses, our 100,000 students and 40,000 faculty and staff know the real measure of success goes beyond the classroom – it’s the positive impact made on communities across the world. Our ideals stem from our origins as Pennsylvania’s sole land-grant institution, which allow us to continue to bring positive impact to humanity through our teaching, research, and engagement mission. And across the world is a community of Penn Staters – more than half a million strong – driven by that same spirit to serve our local and global communities. At Penn State, passion is met with collaboration in an environment that is rooted in shared pride for the accomplishments of our fellow students, faculty, staff, and alumni. Penn Staters cheer each other on to build a culture committed to service and engagement. Our University values represent our core ethical aspirations for all our daily activities and actions as students, faculty, staff, and volunteers at Penn State.

OUR VALUES

Our values are as follows; Integrity, Respect, Responsibility, Discovery, Excellence, and Community.

We Are Penn State. One Community. Impacting Many.

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