Development Assistant, Eberly College of Science

Pennsylvania State University; State College (Centre County); Hybrid; USD 40,608 - 58,836; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University Park is seeking a Development Assistant to support the Eberly College of Science in fundraising and alumni relations. The role works within the Division of Development and Alumni Relations to assist in prospect tracking, reporting, and donor stewardship.

The candidate will collaborate with leadership, manage data in the Prospect Tracking Database, and help prepare materials for meetings and travel itineraries, contributing to Penn State's ongoing campaigns.

Qualifications

• GED or HS diploma required.
• 2+ years relevant experience.
• Familiar with enterprise systems and databases.
• Ability to work independently and in a team.

Responsibilities

• Collaborate with the Senior Director to maximize fundraising efforts.
• Articulate Penn State's needs and values through communications.
• Prepare and review reports; support donor tracking and database management.
• Track activity and maintain donor records in Prospect Tracking Database (AWA).
• Create activity reports and follow up on tasks.
• Support portfolio management for major gift prospects; update records and goals.
• Serve as PMA liaison; work with assigned analyst.
• Provide travel support materials and post-travel follow-ups for senior staff.
• Prepare and distribute reports and meeting materials for leadership.

Skills

Salesforce CRM

LinkedIn Sales Navigator

Prospect research

Communication skills

Attention to detail

Education

GED/HS

Tools

Salesforce

LinkedIn Sales Navigator

Advance Web / AWA

ERS

SAP Concur

Job description

Development Assistant, Eberly College of Science

Hybrid
Penn State University Park
Full time

POSITION SPECIFICS

Penn State is currently seeking a Development Assistant in supporting Eberly College of Science. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State's future and contribute to one of the most successful fundraising and alumni relations operations in the country.

Reporting to the Senior Director of Development and working closely with the Eberly College of Science Development and Alumni Relations office, as well as other partners, this Development Assistant will:

• Work collaboratively with the Senior Director of Development and unit to maximize fund raising efforts and success;
• Articulate Penn State's needs, ambitions, and values through excellent informal and formal communications;
• Prepare, provide, and review various reports for the Senior Director of Development and Major Gift Officers; support donor tracking and participation and ensure database record management, assist in tracking, updating and maintaining prospect and proposal information in Propsect Tracking Database (Advance Web or AWA);
• Create and prepare recent activity reports and follow-up on necessary tasks;
• Participate in the management of portfolios of major gift prospects; input updates, maintain donor records and entity information, enter and track annual goal setting;
• Serve as the Prospect Management and Analytics (PMA) liaison working directly with the assigned analyst;
• Provide administrative support for the travel of the Senior Director of Development; ensure staff have necessary pre-travel materials and post-travel follow-ups travel support for the senior director of development and assist with travel list and assistance for gift officers as needed;
• Track and code Millennium society membership;
• Participate in the unit identified lead tracking and follow up;
• Prepare and distribute reports, executive summaries, and meeting materials to support the Senior Director of Development's meetings and decision-making.

The successful candidate will have:

• Forward-thinking mindset with the ability to recommend innovative strategies for prospect identification, engagement, and pipeline growth.
• Demonstrated ability to learn and adapt to new enterprise systems and technologies, particularly in environments undergoing system implementations or upgrades;
• Exemplary interpersonal and communication skills both written and oral;
• Strong attention to detail while working in a fast-paced environment
• The ability to create and maintain an inclusive and respectful environment for all students and colleagues;
• Comfortable using technology and CRM platforms, including Salesforce, to manage prospect data, track activity, and support strategic decision-making.
• Experience utilizing LinkedIn Sales Navigator and other prospect research tools to expand outreach efforts and identify new funding or engagement opportunities.

Additional requirements:

• Familiarity with enterprise systems such as ERS and SAP Concur, with the ability to efficiently navigate and utilize business applications.
• Ability to translate data insights into actionable recommendations that support development goals and leadership priorities.
• A proven ability to self-motivate and work both independently and as part of a team;
• A commitment to professional development, learning, and being mentored.

DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience
Required Certifications:
None

Penn State's Division of Development and Alumni Relations

If you believe in the power of higher education—and philanthropy—to shape the public good, you'll excel right here in Penn State's Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionals engaging a community of more than 800,000 alumni who believe in the power of giving back. Across our interdisciplinary teams of fundraisers, alumni relations professionals, communicators, event planners, financial experts, and more, there is a place for you to make a difference in the lives of students and faculty while taking your own career to new heights. Learn more about us at raise.psu.edu and explore the success of our most recent campaign at greaterpennstate.psu.edu.

Building a Career and a Life at Penn State

Across all campuses and an online World Campus, our 100,000 students and 17,000 faculty and staff know the real measure of success goes beyond the classroom—it's the positive impact made on communities across the globe. Penn State consistently ranks among the top academic and research universities in the world: psu.edu/this-is-penn-state/facts-and-rankings

This position is based at the University Park campus, located in State College, Pennsylvania. State College is ranked among the lowest-stress and safest small cities in the country, with excellent public schools, beautiful parks and other natural assets, and a broad range of cultural and athletic events and venues: statecollegepa.us and statecollege.com

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00.

Salary Structure - Information on Penn State's salary structure

• Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being.
• In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
• One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.
• For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.