Lead Front Office Specialist - FT/Day - Augusta

Wellstar Health System; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

Wellstar Health System, Inc. seeks an experienced Front Office Supervisor to ensure smooth patient flow across daily front office operations, including registration, scheduling, records, and referrals.

The role liaises between management and office staff to maintain efficient service delivery. The ideal candidate has at least 3 years of clerical experience in a physician practice, strong computer skills, and solid knowledge of medical terminology and coding.

Qualifications

• Minimum 3 years clerical experience in a physician practice.
• Proficient in medical terminology and coding (CPT-4, ICD-9, HCPCS).
• Strong English communication and computer skills.
• Knowledge of insurance filing and billing processes.

Responsibilities

• Cross-train and provide coverage for front office positions when short-staffed or as needed.
• Train and/or coordinate training for new Front Office staff.
• Oversee daily front office functions by support staff; ensure timely handling of calls, appointments, and interactions.
• Communicate with management on patient flow issues and provide recommendations for improvement.
• Coordinate with billing, front office staff and management on missing information or errors affecting collections.
• Assist with interviewing and recruitment of candidates for Front Office roles.
• Ensure superior front office performance and adherence to Wellstar policies and standards.

Skills

Verbal communication

Written communication

English proficiency

Computer skills

Medical terminology

Insurance knowledge

Customer service

Medical coding

Education

High School Diploma/GED

Job description

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what’s possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people’s lives.

Work Shift

Various (United States of America)

Job Summary:

Overall responsibility for ensuring a smooth patient flow in all daily front office operations, which may include: obtaining correct registration information, optimizing front office collections, scheduling appointments accurately and timely, managing medical records and referrals, and appropriate staffing for department. Acts as the liaison, communicating between management and the office staff.

Core Responsibilities and Essential Functions:

Cross-training and providing coverage for all front office positions when short-staffed, or as needed Training and/or coordinating training for new employees in the Front Office Overseeing daily front office functions by support staff; ensuring patient calls, appointments, and interactions with front office staff are handled timely and professionally Reviewing and communicating to management on patient flow issues and providing recommendations on how to improve performance Handling patient and staff inquiries about insurances, account status, and general patient counseling, and any customer complaints Communicating directly and regularly with front office staff on all issues, including direction from management and providers. Communicating with the billing staff, front office staff, and management on missed information or errors which may slow down the collection process, balances that need assistance in collecting or patient questions Tracking and reviewing front office collections monthly Assisting with interviewing recruitment candidates and the hiring process Overall responsibility for superior front office performance by the Front Office Learning the skills required to be a supervisor, job shadowing other supervisors and managers Providing outstanding customer service to internal and external customers Other duties as assigned by management Performs other duties as assigned Complies with all Wellstar Health System policies, standards of work, and code of conduct.

Required Minimum Education:

• High School Diploma / GED General

Required Minimum License(s) and Certification(s):

All certifications are required upon hire unless otherwise stated.

Required Minimum Experience:

Minimum 3 years clerical experience in a physician practice. Preferred

Required Minimum Skills:

Computer skills essential. Medical terminology including coding needed (CPT-4, ICD-9, and HCPCS) Knowledge of insurance filing and requirements. Strong verbal and written communication skills. Must be able to communicate and understand verbal and written English language and display a positive attitude (see WellStar’s “Standards of Gold”).

Join us and discover the support to do more meaningful work—and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more.