Front Office Specialist - Columbia County Medical Center

Wellstar Health System; Magnolia (AR); On-site; USD 32,000 - 48,000; Full time

Job summary

The Front Office Specialist (FOS) at Wellstar Health System, Inc. is responsible for delivering exceptional customer service to patients and guests.

You will greet patients, check them in and out, answer phones, schedule appointments, collect co-pays, and handle non-clinical tasks to support daily operations. You will verify insurance, document in the EHR, balance cash, and collaborate with clinical staff to maintain smooth patient flow and a positive patient experience.

Qualifications

• High school diploma or GED is required.
• Two years of administrative front office experience in a physician practice or healthcare setting preferred.
• Strong computer skills and knowledge of typical clinic software are essential.
• Good verbal and written communication abilities are required.

Responsibilities

• Provide exceptional customer service, greet patients, and assist with check-in/check-out.
• Answer phones, direct calls, schedule appointments, and manage non-clinical requests.
• Collect co-pays and outstanding balances; balance cash and reconcile daily cash handling.
• Verify insurance eligibility, scan documents, and ensure accurate EHR entries.
• Collaborate with clinical staff to support patient experience and operational goals.

Skills

Computer skills

Verbal communication

Written communication

Medical terminology

Education

High School Diploma or GED

Job description

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.

Work Shift

Day (United States of America)

Job Summary:

The Front Office Specialist (FOS) is responsible for illustrating exceptional customer service and focus to Wellstar's patients and customers. This includes greeting customers, registering patients at check-in and check out, answering telephones, scheduling appointments, cash management, and/or administrative functions that support the practice's operations. The FOS is an important team member in achieving patient experience, employee engagement, and financial goals. This position is considered a highly functioning position where the team member must be able to multi-task while at the same time communicate with various customers.

Core Responsibilities and Essential Functions:

Customer Service:

• a. In Adherence to our AIDET principles, the FOS will greet patients and guests in a warm, friendly manner in person or on the telephone; identifying self and practice.
• b. Answering incoming calls; directing to appropriate personnel, taking messages when appropriate within the EHR, handling non-clinical processes, and scheduling patient appointments as requested.
• c. Communicating quickly and often with patients, if there is a delay or wait for patient care.
• d. Working with both clinical staff and providers in a team approach.
• e. Managing patient call wait times; being alert to queues in the system, responding to voicemails and messages timely, offer options to call patients back, if they are on hold too long

Operations/Revenue Cycle:

• a. Registering/scheduling patients for appointments; ensuring patient insurance eligibility through Experion, checking in patients, scanning insurance cards and ID into the EHR, and ensuring completion of all necessary paperwork.
• b. Collecting co-pays and any outstanding balances, adherence to the WMG LD90 cash management policy.
• c. Managing cash allowance; verifying opening balance, ensuring all correct change and collections are made and accounted for, accurately balancing superbills/posting report with bank bag for each daily close.
• d. Checking patients out; collecting any deductibles or self pay account balances, setting up payment arrangements on balances, and/or scheduling next appointment visits
• e. Contacting patients for appointment reminders

Administrative:

• Coordinating with the clinic for pharmaceutical representatives, visitors, sample pick-ups, and other clinic requests
• Other duties as assigned by management.

Performs other duties as assigned

Complies with all Wellstar Health System policies, standards of work, and code of conduct.

Required Minimum Education:

High School Diploma General or GED General

Required Minimum Experience:

2 years administrative front office experience in a physician practice or health care setting is Preferred

Previous customer service experience is Required

Required Minimum Skills:

Computer skills essential.

Medical terminology including coding needed (CPT-4, ICD-9, and HCPCS) preferred.

Knowledge of insurance filing and requirements.

Strong verbal and written communication skills.

Join us and discover the support to do more meaningful work and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more.