Front Office Lead - Smyrna Primary Care Center

Wellstar Health System; Smyrna (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

Wellstar Health System in Smyrna, GA is seeking a Front Office Supervisor to uphold smooth patient flow across daily front office operations. You will oversee registration, scheduling, and collections while coordinating with billing and management for timely patient care.

The role emphasizes training, coverage during short-staffing, and delivering outstanding customer service to patients and staff. A High School diploma and 3 years clerical experience in a physician practice are required.

Qualifications

• Minimum 3 years clerical experience in a physician practice.
• Strong verbal and written communication skills.
• Computer skills and familiarity with front office workflows.

Responsibilities

• Cross-training and providing coverage for all front office positions when short-staffed.
• Overseeing daily front office functions and ensuring timely patient interactions.
• Reviewing patient flow issues and communicating with management with recommendations.
• Handling inquiries about insurance, accounts, and patient counseling.
• Coordinating with billing and management on missing information or errors.
• Tracking front office collections monthly.
• Assisting with interviewing recruitment candidates and the hiring process.
• Maintaining superior front office performance and customer service.

Skills

Strong communication

Computer skills

Medical terminology

Education

High School Diploma / GED

Job description

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.

Work Shift

Day (United States of America)

Job Summary

Overall responsibility for ensuring a smooth patient flow in all daily front office operations, which may include: obtaining correct registration information, optimizing front office collections, scheduling appointments accurately and timely, managing medical records and referrals, and appropriate staffing for department. Acts as the liaison, communicating between management and the office staff.

Core Responsibilities And Essential Functions

• Cross-training and providing coverage for all front office positions when short-staffed, or as needed
• Training and/or coordinating training for new employees in the Front Office
• Overseeing daily front office functions by support staff; ensuring patient calls, appointments, and interactions with front office staff are handled timely and professionally
• Reviewing and communicating to management on patient flow issues and providing recommendations on how to improve performance
• Handling patient and staff inquiries about insurances, account status, and general patient counseling, and any customer complaints
• Communicating directly and regularly with front office staff on all issues, including direction from management and providers.
• Communicating with the billing staff, front office staff, and management on missed information or errors which may slow down the collection process, balances that need assistance in collecting or patient questions
• Tracking and reviewing front office collections monthly
• Assisting with interviewing recruitment candidates and the hiring process
• Overall responsibility for superior front office performance by the Front Office
• Learning the skills required to be a supervisor, job shadowing other supervisors and managers
• Providing outstanding customer service to internal and external customers
• Other duties as assigned by management
• Performs other duties as assigned
• Complies with all Wellstar Health System policies, standards of work, and code of conduct.

Required Minimum Education

High School Diploma / GED General

Required Minimum Experience

Minimum 3 years clerical experience in a physician practice. Preferred

Required Minimum Skills

Computer skills essential.

Medical terminology including coding needed (CPT-4, ICD-9, and HCPCS) Knowledge of insurance filing and requirements.

Strong verbal and written communication skills.

Join us and discover the support to do more meaningful work-and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more.