Senior Executive Business Partner

Klaviyo Inc.; San Francisco (CA); On-site; USD 125,000 - 189,000; Full time

Job summary

Klaviyo Inc. seeks a Senior Executive Business Partner to provide critical support to our Chief Customer Officer. This position requires a proactive project manager responsible for scheduling, executive support, and coordination of major initiatives. The ideal candidate will thrive in a fast-paced environment and have strong organizational and communication skills, making a substantial impact in a rapidly growing tech company that empowers creators.

Qualifications

• 6 years of experience in executive administrative support.
• Experience supporting C-level executives is preferred.
• Strong skills in planning and managing high-profile events.

Responsibilities

• Oversee scheduling and calendar management for executives.
• Provide strategic input on executive-level project management.
• Manage logistics for executive off-sites and major meetings.

Skills

Project Management

Organizational Skills

Communication

Confidentiality

Tools

Google Suite

Slack

Zoom

Job description

At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you’re a close but not exact match with the description, we hope you’ll still consider applying. Want to learn more about life at Klaviyo? Visit careers.klaviyo.com to see how we empower creators to own their own destiny.

The Senior Executive Business Partner will provide business support to the Chief Customer Officer in our Go-To-Marketing organization. This is a great opportunity for a self-motivated, organized, and eager project manager to work directly with members of our leadership team. Executive Business Partners at Klaviyo have insight into the vision and strategy of a leading tech company in hyper-growth mode while having hands-on impact on executing that vision.

How You Will Make a Difference:

A successful Executive Business Partner at Klaviyo will be a proactive, organized, initiative driven project manager and executive support coordinator who has a deep understanding of Klaviyo’s business and the executive you support and the impact of major being driven. In this role you will:

• Oversee scheduling and calendar management for assigned executives, including working with executives to prioritize their time and attendance.
• Provide strategic input on executive level project management
• Manage the operational cadence of the organization you support to ensure that all pre-planning, meeting scheduling, and follow-ups are completed for major business initiatives throughout the year.
• Be the second set of eyes on all major business initiative planning and communication to ensure efficient allocation of resources and effective communication for cross-functional collaborations.
• Attend meetings, take notes on action items, and follow up with content and deliverables as needed.
• Manage logistics for quarterly executive off-sites, customer meetings and other high profile meetings and events as needed.
• High sense of urgency and understanding of prioritizing customer meetings and needs to ensure customer satisfaction with Klaviyo.
• Help set agendas and review content for leadership meetings
• Complete travel arrangements and expense reports for the executives you support.
• Take ownership of small projects as they come up for example, crafting team communications, managing overall budget and plan events for the team within the budget requirements
• Willing to go above and beyond to manage changing calendar commitments and seamless global travel scheduling
• Ability to be in the office a minimum of 3 days a week in our hub locations will be required for this job
• Expectation to travel 10-15% as needed to support office events.

Who You Are:

• You have 6 years experience in an executive administrative support role. Support in Sales Go To Market and/or Customer Success Organizations preferred.
• You have experience supporting C-level executives (highly preferred).
• You have experience booking travel and completing expense reports and maybe have experience holding your own corporate card (preferred).
• You have experience with managing customer related activities and high profile events such as managing event logistics, especially in a project manager capacity.
• You have experience and are proficient and well versed in using Google Suite, Slack, Zoom, and other communication technologies.
• You are intellectually curious and maintain a high level of confidentiality.
• You are proactive in anticipating the needs of the people you support and in obtaining the information you need to execute your projects.
• You have a team-first mentality and have experience collaborating with key stakeholders on multiple projects.
• You are able to work independently and are a self-starter.
• You are on a journey of continuous improvement, and you proactively seek and implement constructive feedback to level up your skills and knowledge
• You possess excellent verbal and written communication skills, ability to influence, and exceptional organizational skills and attention to detail.

We use Covey as part of our hiring and / or promotional process. For jobs or candidates in NYC, certain features may qualify it as an AEDT. As part of the evaluation process we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound on April 3, 2025.

Please see the independent bias audit report covering our use of Covey here

Massachusetts Applicants:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Our salary range reflects the cost of labor across various U.S. geographic markets. The range displayed below reflects the minimum and maximum target salaries for the position across all our US locations. The base salary offered for this position is determined by several factors, including the applicant’s job-related skills, relevant experience, education or training, and work location.

In addition to base salary, our total compensation package may include participation in the company’s annual cash bonus plan, variable compensation (OTE) for sales and customer success roles, equity, sign-on payments, and a comprehensive range of health, welfare, and wellbeing benefits based on eligibility. Please visit Klaviyo Rewards to find out more about our Total Rewards package.

Your recruiter can provide more details about the specific salary/OTE range for your preferred location during the hiring process.

Base Pay Range For US Locations:

$125,600 — $188,400 USD

Get to Know Klaviyo

We’re Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable like never before. We see limitless potential for the technology we’re developing to nurture personalized experiences in ecommerce and beyond. To reach our goals, we need our own crew of remarkable creators—ambitious and collaborative teammates who stay focused on our north star: delighting our customers. If you’re ready to do the best work of your career, where you’ll be welcomed as your whole self from day one and supported with generous benefits, we hope you’ll join us.

Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law.

IMPORTANT NOTICE: Our company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All our legitimate job postings can be found on our official career site. Please be cautious of job offers that come from non-company email addresses (@klaviyo.com), instant messaging platforms, or unsolicited calls.

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