Lead Executive Assistant/Staffing coordinator

Yadkin Valley Cabinet Co Inc; Kansas City (KS); On-site; USD 60,000 - 80,000; Full time

Job summary

Yadkin Valley Cabinet Co Inc is seeking an experienced Administrative Manager to support operations and administrative teams. The ideal candidate will have a strong background in managing personnel within a professional services environment and possess exceptional communication skills. This role is key to ensuring the smooth operation of the office through multitasking and effective project management.

Qualifications

• Five years of experience managing administrative staff.
• Proven experience in a legal or professional services environment.
• Strong Microsoft Office skills required.

Responsibilities

• Manage administrative staff and support consulting teams.
• Prepare and proofread documents and reports.
• Organize travel and expenses for team members.

Skills

Communication

Problem Solving

Attention to Detail

Client Interaction

Interpersonal Skills

Tools

Microsoft Office

Job description

• Full-time

Company Description

Yadkin Valley Cabinet Co., Inc. was established in 1989 and has witnessed a tremendous amount of growth in a short period of time. We implement cutting edge technology that permits us to be competitive in all aspects of cabinet production.

Job Description

Job Description:

The primary responsibilities for this role include managing administrative/executive assistants and providing administrative support to one or more of the consulting teams. This role works closely with the local Operations Manager. Other responsibilities include planning activities for the office and liaising with both consulting staff and operational staff to ensure that the office runs smoothly. Excellent attention to detail and the ability to effectively multi-task are critical.

Responsibilities include:

• Typing/formatting/proofreading proposals, presentations, legal and expert economic reports including compilation, peer review, and ensuring quality control; photocopying, filing and providing phone coverage to team as needed
• Creating Word, Excel and PowerPoint files that adhere to company identity and document standards
• Entering new opportunities, checking conflicts, and locating client and project information using NERA’s global database
• Preparing monthly billing letters and following up with NERA billing team and clients
• Organizing case documents and preparing materials for internal and client meetings
• Managing Outlook calendars
• Planning and booking domestic and international travel; coordinating international visas and ensuring passports are current; preparing detailed itineraries
• Preparing, reconciling and tracking expense reporting and reimbursement
• Coordinating meetings (internal and external venues) including vendor/AV set up, material preparation, and meal arrangement across multiple time zones.
• Respond to service requests, inquiries and complaints over the phone or in person.
• Contact and communicate with management, and Department Directors to obtain staffing orders.
• Organize the communication and the distribution of all orders and travel request.
• Communicate issues or client process changes to senior management staff.

Qualifications

Qualifications Requirements:

• Five years of experience managing administrative staff; five years of experience providing administrative support in a legal or professional services environment, preferably with a global presence
• Excellent Communication skills are a must.
• Strong Microsoft Office skills including Word, Excel, PowerPoint and Outlook
• Excellent communications and proofreading skills; attention to detail
• Outstanding client interaction and interpersonal skills
• Good judgement and ability to solve problems independently and discreetly
• Ability to maintain composure in stressful situations
• Ability to anticipate needs of team members by prioritizing responsibilities and managing schedule changes
• Self-starter with a high-energy team mentality who enjoys a challenging and professional work environment

Additional Information

All your information will be kept confidential according to EEO guidelines.