Lead Client Service Specialist

Hchmd; Baltimore (MD); On-site; USD 49,691 - 53,240; Full time

Job summary

Health Care for the Homeless in Baltimore is seeking a Lead Client Service Specialist to supervise client services across community clinics. You will model exceptional customer service and oversee registration, scheduling, insurance verification, referrals, medical records, and enrollment ensuring consistent workflows.

You will collaborate with the Director of Community Operations to improve processes, monitor performance, and ensure HIPAA/ADA compliance while maintaining accurate health

Qualifications

• High school diploma or GED required; associate degree preferred.
• CPR/BLS required.
• Certified Application Counselor status through Maryland Health Connection required.
• Experience in health care or community clinic operations preferred.

Responsibilities

• Lead CSS duties including registration, scheduling, insurance verification, referrals, medical records, and enrollment.
• Provide coaching, training, and supervision to Client Service Specialists.
• Ensure efficient clinic operations across community sites and maintain data integrity.

Skills

Communication skills

Relationship building

Adaptability

Cultural competency

Bilingual (Spanish)

Education

High school diploma or GED

Associate’s degree preferred

CPR/BLS certified

Maryland Certified Application Counselor (MHQ) required

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Lead Client Service Specialist

4 days ago Requisition ID: 1956

Salary Range: $49,691.00 To $53,240.00 Annually

Bring Your Purpose to Work at Health Care for the Homeless

Join a mission-driven team working to end homelessness through racially equitable health care, housing, and advocacy.

At Health Care for the Homeless, your work changes lives. Each year, we help thousands of people in Baltimore move toward health, stability, and home. We are looking for compassionate, skilled professionals who believe everyone deserves high-quality care, dignity, and a safe place to call home.

Here, you will do meaningful work alongside colleagues who are collaborative, equity-centered, and deeply committed to community wellness. Whether you provide direct care, support operations, lead programs, or advocate for change, your contribution helps build a more just and healthier Baltimore.

Why HCH is the best choice for purpose-driven professionals:

• Mission with impact: Be part of a team working every day to end homelessness in Baltimore and beyond.
• People-first culture: Work in a collaborative environment grounded in compassion, authenticity, hope, racial equity, and social justice.
• Room to grow: Access training, professional development, and support that help you strengthen your skills and advance your career.
• Meaningful benefits: Enjoy affordable medical, dental, and vision coverage; generous paid time off; employer-supported retirement; paid parental leave; and loan repayment opportunities for eligible roles.
• Work that matters: Help deliver whole-person care, housing support, and advocacy to people who deserve dignity, respect, and stability.

If you are ready to use your talent for something bigger, HCH is ready for you. Bring your expertise, your heart, and your commitment to justice—and help create a Baltimore where everyone has the opportunity to be healthy and housed.

Overview

The Lead Client Service Specialist (Lead CSS) provides day-to-day leadership and operational oversight for Client Service Specialists assigned to community-based clinic sites. This position serves as the primary resource for CSS staff, ensuring consistent implementation of registration, scheduling, referral management, insurance verification, medical records, enrollment, and customer service processes across community locations.

Working closely with the Director of Community Operations, and interdisciplinary teams, the Lead CSS supports efficient clinic operations, staff development, quality improvement initiatives, and client-centered service delivery. The Lead CSS functions as a working lead, performing CSS duties while providing coaching, training, workflow coordination, quality oversight, and operational support to community site teams.

Key Role Responsibilities

• Sets clear expectations, creates a culture of open communication, and helps team members solve complex problems through individual supervision, coaching, and team meetings. Motivates and engages staff while fostering a professional and collaborative work environment.
• Performs all duties and responsibilities of the Client Service Specialist position, including registration, scheduling, insurance verification, referrals, medical records management, and enrollment activities, while modeling exceptional customer service.
• Coordinates and manages day-to-day administrative operations across community site locations to ensure efficient clinic flow, consistent workflows, and timely client access to services.
• Monitors team performance, productivity, morale, and key performance indicators; identifies trends and operational issues and recommends, models, and supports quality improvement initiatives.
• Assists with onboarding, training, mentoring, and ongoing development of Client Service Specialists to ensure consistent practices and adherence to agency standards.
• Serves as the primary escalation point for complex client and staff concerns; responds promptly to questions, concerns, and complaints and assists with de-escalation and resolution efforts.
• Collaborates with the Director of Community Operations, and interdisciplinary teams to identify operational challenges, improve workflows, and support departmental and organizational goals.
• Conducts monthly audits of community site administrative functions, including registration, scheduling, referrals, insurance verification, medical records, and data integrity, and provides recommendations for improvement.
• Accurately enters, reviews, tracks, and maintains data within the electronic health record and other systems; generates reports and monitors multiple operational data points to support performance management and decision-making.
• Ensures compliance with agency policies and all applicable federal, state, and regulatory requirements, including HIPAA, HRSA, ADA, OSHA, TJC, and NCQA standards.
• Provides and models customer service excellence marked by culturally competent, client-centered, ethical, respectful, inclusive, and professional interactions with clients, staff, partners, and the broader community.

Formal Education and Training

• High school diploma or GED is required
• Associate’s degree preferred; relevant work experience may be substituted
• CPR BLS required
• Course completion with accredited program in community health, health education, health care or public health administration, human services, medical practice management systems or related fields is highly desirable
• Certified Application Counselor status through the Maryland Health Connection is required

Experience

• Three years of experience as a patient service representative or similar role required; 1-2 years as a lead or supervisor
• Experience in a FQHC, ambulatory care of hospital setting; experience in a multi-disciplinary setting preferred
• Familiarity working with underserved populations preferred
• Demonstrated experience with health care office technology(e.g., Microsoft Office, FaxCom and an electronic health record)
• Familiarity with medical, administrative, ethical and legal requirements of HIPAA and ADA
• Working knowledge of medical insurance, and billing and coding
• Knowledge of ethical and the legal requirements of HIPPA and ADA
• Knowledge of third-party insurance and accountable/managed care concepts

Skills

• Communication and Relationship building skills
• Dependable and calm in challenging situations
• Ability to travel across community sites for plan and unplanned events
• Ability to work with clients from diverse backgrounds
• Bilingual in Spanish and English preferred

Join us in advancing health equity, expanding access to care, and making home and health possible for our neighbors.

Health Care for the Homeless is an equal opportunity employer.

Notice to Applicants

Health Care for the Homeless participates in E-Verify. All newly hired employees are required to complete the I-9 Employment Eligibility Verification form and provide documentation proving their identity and legal authorization to work in the United States.

We use the E-Verify system to confirm employment eligibility in accordance with federal law.