Client Service Specialist

Hchmd; Baltimore (MD); On-site; USD 36,667 - 41,556; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off

Employer-supported retirement

Paid parental leave

Loan repayment opportunities

Job summary

Health Care for the Homeless in Baltimore seeks a Client Service Specialist to support a multidisciplinary ambulatory team. You will handle registration, scheduling, insurance verification, referrals, and medical records across clinical, behavioral health, and social service programs.

The role requires strong communication, independence, and a patient-centered approach to ensure seamless access to care and resources for vulnerable populations.

Qualifications

• High school diploma or GED required; higher education preferred.
• Two+ years of customer service experience.
• Two+ years in health/human services; degree may substitute for experience.
• Understanding of ambulatory practice management and clinic operations.
• HIPAA and ADA regulatory knowledge is helpful.

Responsibilities

• Register patients, schedule appointments, verify insurance, manage referrals, and handle medical records daily.
• Process referrals and coordinate with discharge teams, including authorizations and documentation.
• Maintain and prioritize medical records workflow to ensure accuracy and compliance.
• Collaborate with Practice Manager to track customer service actions and improve satisfaction.
• Respond promptly to client questions/complaints and connect them with needed services.

Skills

Communication

Independence

Team collaboration

Attention to detail

Judgment

Needs assessment

Training others

Flexibility

Diversity sensitivity

De-escalation

Education

High school diploma or GED

Associate’s degree preferred

CAC certification preferred

Tools

Microsoft Office

FaxCom

EHR systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Client Service Specialist

Full Time Non-Exempt Full-Time ClinicS IndCont West Baltimore Grace Memorial, Baltimore, MD, US

4 days ago Requisition ID: 1957

Salary Range: $36,667.00 To $41,556.00 Annually

Bring Your Purpose to Work at Health Care for the Homeless

Join a mission-driven team working to end homelessness through racially equitable health care, housing, and advocacy.

At Health Care for the Homeless, your work changes lives. Each year, we help thousands of people in Baltimore move toward health, stability, and home. We are looking for compassionate, skilled professionals who believe everyone deserves high-quality care, dignity, and a safe place to call home.

Here, you will do meaningful work alongside colleagues who are collaborative, equity-centered, and deeply committed to community wellness. Whether you provide direct care, support operations, lead programs, or advocate for change, your contribution helps build a more just and healthier Baltimore.

Why HCH is the best choice for purpose-driven professionals:

• Mission with impact: Be part of a team working every day to end homelessness in Baltimore and beyond.
• People-first culture: Work in a collaborative environment grounded in compassion, authenticity, hope, racial equity, and social justice.
• Room to grow: Access training, professional development, and support that help you strengthen your skills and advance your career.
• Meaningful benefits: Enjoy affordable medical, dental, and vision coverage; generous paid time off; employer-supported retirement; paid parental leave; and loan repayment opportunities for eligible roles.
• Work that matters: Help deliver whole-person care, housing support, and advocacy to people who deserve dignity, respect, and stability.

If you are ready to use your talent for something bigger, HCH is ready for you. Bring your expertise, your heart, and your commitment to justice—and help create a Baltimore where everyone has the opportunity to be healthy and housed.

Overview

The Client Service Specialist (CSS) position routinely independently performs multiple administrative functions within a

interdisciplinary, community-based, stationary and/or mobile ambulatory practice. This position supports medical, behavioral health and dental providers, nurses, social workers and administrators and is able to move effortlessly across various teams and/or locations. This role coaches and mentors client service representatives (CSRs) and exemplifies excellent first line customer service.

Key Role Responsibilities

• Performs and fulfills all of the duties and responsibilities of the CSR position (registration, scheduling, insurance verification, referrals, and medical records) as a routine part of their daily duties.
• Processes referrals generated by providers at discharge, which includes: identifying referral entity, obtaining authorizations if needed, completing all necessary paperwork, and faxes supporting documents to the referring entity;Follow-up with clients and or the referring entity regarding outstanding referral issues as needed; Assist clients with scheduling referral appointments as needed;Track and report processing issues to supervisor; Verify client insurance benefits to obtain pre-authorization
• Process and maintain priority release of information and daily scanning of incoming records in adherence to the agency’s Medical Records Procedure;manages the workflow of medical records to maintain efficiency and high accuracy in release of records and receipt of records from outside providers
• In collaboration with the Practice Manager, documents and maintains customer service actions and helps identify client satisfaction improvement strategies.
• Responds promptly and appropriately to client questions/concerns/complaints and attempts immediate resolution; Identifies client needs and connects with other services, (e.g. case management and CHW) within the agency or through established external partners.
• Support Practice manager with compiling and coordinating data for analysis and assessment of clinic flow, fiscal expenditures, and service delivery
• Provide customer service excellence marked by culturally-competent, client-centered, ethical, respectful, inclusive, and professional access for clients, visitors, partners and the broader community.
• Contributes to the achievement of established department goals and objectives. Adheres to department policies, procedures, quality standards and safety standards. Complies with rules, regulations, policies, and procedures of all applicable agency, local, state, federal and regulatory bodies.

Formal Education and Training

• High school diploma or GED is required; Associate’s degree or higher level education preferred; relevant work experience may be substituted for formal education credit hours.
• Course completion with accredited program in community health, health education, health care or public health administration, human services, medical practice management systems, or related field is highly desirable.
• Completion of Certified Application Counselor (CAC) preferred

Experience

• Minimum of one (1) year experience fulfilling all duties and responsibilities of a Client Service Representative or similar rolein a FQHC, ambulatory care, or hospital setting.
• Two (2) or more years of experience in health or human services; Bachelor’s degree in public health, human services, or related administration field may substitute for experience.
• Two (2) or more years of customer services experience.
• Understanding of ambulatory practice management, physician office and/or clinical operations.
• Practice working collaboratively in a multi-disciplinary clinical setting
• Experienced operating general office machines such as computers, facsimiles, copiers, and scanners
• Demonstrated knowledge of database programs; such as: Microsoft Office, FaxCom, and EHR systems.
• Familiarity with medical, administrative, ethical and the legal requirements of HIPAA and ADA;
• Understanding of third party insurance and accountable/managed care concepts

Skills

• Ability to communicate effectively in English, both verbally and in written form
• Effectively and efficiently work independently with minimum supervision ; self-manage toorganize and prioritize work to multi-task and meetdeadlines
• Ability to work collaboratively across interdisciplinary teams; Capable of coordinating multiple workloads
• Ability to follow complex instructions and procedures, with a close attention to detail
• Able to exercise sound judgment and critical thinking in the execution of job duties
• Ability to identify, assess, and communicate needs and challenges
• Comfortable training others as well as breaking down and delegating tasks, when appropriate
  • Adept at providing highly proficient customer service
• Ability to be flexible andresponsive to ever-changing agency needs and act accordingly
• Able to work with physically, mentally, socially, and economically disadvantaged individuals
• Ability to work with clients from diverse backgrounds and/or with limited language proficiencies .
• Familiarity with de-escalation techniques during stressful, inflammatory, or hostile circumstances.
• Language premium for fluency in Spanish of $4,000 per year (paid bi-weekly) is offered pending successful passing of proficiency assessment.

Join us in advancing health equity, expanding access to care, and making home and health possible for our neighbors.

Health Care for the Homeless is an equal opportunity employer.

Notice to Applicants
Health Care for the Homeless participates in E-Verify. All newly hired employees are required to complete the I-9 Employment Eligibility Verification form and provide documentation proving their identity and legal authorization to work in the United States.

We use the E-Verify system to confirm employment eligibility in accordance w ith federal law.

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