Lead Archivist, Collections & Client Services — Client Engagement

Heritage Werks, Inc.; Duluth (MN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company contribution

Paid time off

Job summary

Heritage Werks in Duluth, MN seeks a Lead Archivist, Collections & Client Services to oversee archival projects and act as the primary contact for clients. You will ensure high-quality processing, apply best practices, and support the use of collections across multiple applications.

The ideal candidate has at least five years of archival experience, an MLIS with Archives or Cataloging, strong communication skills, and proven ability to manage complex projects and travel as needed.

Qualifications

• Minimum 5 years of progressive archival experience.
• MLIS with Archives and/or Cataloging specialization required.
• Certified Archivist (CA) preferred.
• Experience managing archival projects and working with clients or stakeholders.
• Strong written and verbal communication skills.
• Ability to manage multiple projects and deadlines effectively.
• Experience with digital asset management systems and databases.
• Proficiency in Microsoft Office Suite.
• Ability to lift up to 40 lbs and handle archival materials.
• Willingness to travel as needed.

Responsibilities

• Manage and execute archival projects from initial assessment through completion.
• Conduct collection surveys and evaluate archival materials to determine processing needs.
• Organize, arrange, and describe archival collections following established standards.
• Perform detailed cataloging and metadata management.
• Prepare finding aids, inventories, and supporting documentation.
• Recommend and implement appropriate preservation and storage practices.
• Identify materials for digitization and support project planning efforts.
• Serve as a primary point of contact for clients, providing updates and recommendations.
• Support the use of archival materials for business, research, and engagement purposes.
• Mentor and provide guidance to archivists and project staff.
• Ensure adherence to timelines, quality standards, and project deliverables.
• Collaborate with cross-functional teams including digitization and project management.

Skills

Project management

Client engagement

Communication

Team leadership

Multitasking

Problem solving

Education

MLIS with Archives/Cataloging

Tools

Microsoft Office

DAM systems

Databases

Job description

Heritage Werks in Duluth, MN seeks a Lead Archivist, Collections & Client Services to oversee archival projects and act as the primary contact for clients. You will ensure high-quality processing, apply best practices, and support the use of collections across multiple applications.

The ideal candidate has at least five years of archival experience, an MLIS with Archives or Cataloging, strong communication skills, and proven ability to manage complex projects and travel as needed.