Lead Administrator

Everon; Edison (NJ); On-site; USD 48,000 - 64,000; Full time

Job summary

Everon in Edison, NJ is seeking a proactive Administrative Supervisor to lead district administration, ensuring timely completion of tasks, and supporting payroll, HR, and operations.

You will coordinate with the national Fleet and Mobility Manager, oversee office infrastructure, and collaborate with corporate teams to maintain efficiency and accurate reporting.

Qualifications

• Must present proof of ability to legally work in the United States.
• High School Diploma or GED required.
• 3–5 years of administrative duties in sales or service industries preferred; ERP knowledge helpful.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience leading an administrative or operations team focused on customer service.

Responsibilities

• Supervise office infrastructure and facilities, including copiers, PCs, printers and phone systems.
• Supervise payroll, HR activities, and administrative support to align with business goals.
• Assist with reporting, forecasts, and key financial and operating indicators.
• Manage payroll and time management entries.
• Assist in administering local tax and licensing requirements.
• Coordinate district fleet and mobility devices with the national Fleet and Mobility Manager.
• Provide backup support for scheduling and other admin tasks.
• Ensure timely completion of tasks and collaboration with corporate teams.
• Complete and submit all task-related activities and documentation as requested.

Skills

Detail oriented

English communication

Team collaboration

Education

High School Diploma or GED

Tools

ERP systems

Microsoft Office

Payroll software

Job description

Company Overview

At Everon, we truly believe that our people are the difference – for our organization, the customers we serve and the communities we protect. When you’re a part of Everon, you have the opportunity to be a part of that difference every day. With more than 100 locations, a deep national presence, and a comprehensive portfolio of solutions and services, our employees are always poised for career advancement and growth.

Company Overview

At Everon, we truly believe that our people are the difference – for our organization, the customers we serve and the communities we protect. When you’re a part of Everon, you have the opportunity to be a part of that difference every day. With more than 100 locations, a deep national presence, and a comprehensive portfolio of solutions and services, our employees are always poised for career advancement and growth.

For more information, visit www.everonsolutions.com or follow us on LinkedIn.

Position Summary

This position is responsible for leading the timely and accurate completion of all district administration. Individuals should be organized and have excellent customer service and communication skills and work well in an environment with firm deadlines; yet flexible and adaptable to changes and priorities; results oriented. May include overseeing the work of other personnel by providing daily guidance and supervision of tasks.

Essential Functions

• Supervise office infrastructure as appropriate (e.g. building, facilities repair and maintenance, phone system, office equipment installation and maintenance, to include copiers, PCs, printers, fax, mail machines etc.).
• Supervise payroll activities, human resource activities and administrative support infrastructure to ensure compliance and consistency with business goals.
• Assist with reporting, forecasts, and other key financial and operating indicators.
• Manage payroll and time management entries.
• Assist in administering local tax and licensing requirements.
• Execute company procedures and systems to maximize operating efficiency and system controls as it relates to standard operating procedures.
• Champions EHS strategies and programs to meet near- and long-term safety goals.
• Work with the national Fleet and Mobility Manager to coordinate district fleet and mobility devices
• Provide backup support for other administrative roles within the district including scheduling duties.
• Work to support all team members to ensure the speedy and accurate completion of all team assignments.
• Collaborate with corporate teams & provide necessary documentation as requested.
• Monitors and ensures the progress and completion of assigned tasks.
• Completes and submits all required task-related activities, productivity, and other documentation in a timely manner.
• Completes other projects to manager and customer satisfaction, as assigned.

Required Competencies

• Have a strong work ethic and be detail oriented.
• Ability to read and interpret blueprint, schematics, diagrams, instructions, etc. as presented in English.
• Ability to collaborate and communicate with internal and external teams and end users in English.

Qualifications - External

Education, Experience, and Eligibility Requirements

• Must present proof of ability to legally work in the United States.
• High School Diploma or General Education Degree (GED)
• Minimum of three years of applicable, hands‑on experience.
• Must be able to clear a drug screening in accordance with company policy and applicable law.
• 3-5 years of experience performing administrative duties required within a sales or service industry and working knowledge of computer‑based ERP systems preferred
• Proficient in Microsoft Office (Outlook, Word, Excel & PowerPoint)
• Experience in leading an administrative support team or operations team with a focus on customer service preferred.
• Basic understanding of payroll and human resources principles preferred.
• Must possess good decision‑making skills, be very organized and detail oriented.
• Must have excellent oral and written communication.
• Ability to use discretion. Problem Solving and ability to escape matters when needed.
• Data analysis and interpretation skills.
• Speed and accuracy with attention to detail.

Physical Demands

• While performing the duties of this job, the employee is regularly required to sit and twist; use hands and arms to reach, handle, push, pull or feel; speak and hear. The employee is frequently required to stand and walk.
• The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those the employee may encounter while performing the essential functions of this job.