Lead Administrative Support Assistant - 4030044

State of Missouri; Jefferson City (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

Missouri Department of Natural Resources in Jefferson City is seeking a Fiscal and Administrative professional to verify invoices, code payments, and generate inter-agency billing for various programs. The role requires strong knowledge of accounting, financial systems, and customer service in a state government setting.

You will manage journal vouchers, encumbrances, subgrants and travel-related payments, using centralized logs and credit-card payment workflows, while ensuring compliance with

Qualifications

• 3–5 years of relevant experience.
• No post-secondary education required; education substitutions may apply.
• Experience with financial systems and accounting principles.
• Strong customer service and process control knowledge.

Responsibilities

• Verify and code all invoices for program payments using accurate funding distribution.
• Run queries and interpret data to ensure all components of appropriate funding.
• Initiate journal vouchers for payment corrections when incorrect coding is applied.
• Generate inter-agency billing and asbestos inspection invoices for the program.
• Utilize PayPoint to upload coded payment documents for approval and processing.

Skills

Customer service

Financial systems

Accounting principles

Process control

Job description

We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values: Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come.

Please note: The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above.

This position will be located at 1659 E Elm Street, Jefferson City, MO 65101.

• Verify and code all invoices for program payments using accurate funding distribution.
• Run queries and interpret data to ensure all components of appropriate funding.
• Initiate journal vouchers for payment corrections when incorrect coding is applied.
• Generate inter-agency billing and asbestos inspection invoices for the program.
• Utilize PayPoint to upload coded payment documents for approval and processing.
• Encumber and process payments in SAMII for subgrants and VW Trust disbursements.
• Hold a state purchasing card to be used for program memberships, training, hotel stays, flights, etc. Ensure proper approvals are obtained and reconcile monthly.
• Purchase supplies for the program including general office supplies, business cards, special requests, calendars, and Missouri Vocational Enterprises (MVE) orders.
• Process Wright Express Fuel Card purchases, verify and code for payment processing.
• Prepare checks for deposit, including entering check payments in the Centralized Receipt Log (CRL) and gathering back-up documentation.
• Provide exemplary customer service when processing credit card payment.
• Ensure invoices accompanying all payments are marked "paid" in their respective systems.
• Maintain a desk procedure manual for all processes including examples, templates, spreadsheets, etc.

To be successful in this position, a candidate will need the following skills:

• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
• Financial Systems: Knowledge of the standards, architecture, and specifications of automated financial systems, including source documents, system flows, system interfaces, and related internal controls.
• Principles of Accounting: Knowledge of generally accepted accounting principles, standards, and practices (for example, double entry accounting, accrual accounting), including the full accounting cycle and the preparation of work sheets, financial statements, ledgers, and journals.
• Process Control: Knowledge of the principles, methods, and procedures used for the automated control of a process, including the design, development, and maintenance of associated software, hardware, and systems.

Equivalent to those typically gained by:

• 3-5 years of relevant experience. (Additional education or experience may substitute for the required education or experience)

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Benefits & Work-life Balance

Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here.

How we invest in you:

• Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance.
• Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.

Alisha Gibson, Fiscal and Administrative Manager, 573-751-8227 or [e-mail]

Or

Sally Namassy, Recruiter at [e-mail]