Lead Accounting Technician

Vance-Granville Community College; Kentucky; On-site; USD 42,000 - 62,000; Full time

Job summary

Vance-Granville Community College is seeking a Lead Accounting Technician to manage accounts receivable functions for the Business Services Department. The role focuses on sponsor invoices, student refunds, and resolving billing discrepancies while maintaining sponsor files and coordinating with vendors and campus staff.

Under general supervision, you’ll prepare and process financial transactions, reconcile deposits and credit card activity, and support daily operations.

Qualifications

• Must hold an associate degree or coursework in Accounting/Finance/Business Admin.
• Three to five years of related experience in a business office environment.
• Proficiency in Microsoft Office, especially Excel and Word.
• Detail-oriented with ability to handle confidential information.
• Able to learn new processes quickly and work in a fast-paced setting.
• Strong time-management and prioritization skills.
• Ability to work both independently and as part of a team.

Responsibilities

• Provide daily operational support to Accounting Technician groups to promote efficiency and accuracy.
• Serve as primary backup for daily receipts, deposits, invoices, and collections.
• Assist students with account questions and payment plans.
• Process sponsorships, refunds, and reimbursements; maintain sponsor files.
• Reconcile deposits, credit cards, and noncash transactions monthly.
• Prepare invoices for sponsorships and receivables and mail emails as needed.

Skills

Microsoft Office

Excel

Word

Detail-oriented

Learn new processes

Fast-paced environment

Confidential information

Team collaboration

Prioritization

Education

Associate degree or coursework in Accounting/Finance/Business Admin

Tools

Datatel/Colleague software

Job description

Vance-Granville Community College is where meaningful work meets real community impact. At VGCC, you’ll be part of a supportive, mission-driven team dedicated to providing affordable, high-quality education that transforms lives. Your work will help open doors for students, strengthen local communities, and prepare individuals for in-demand careers. Every day offers the chance to see the direct impact of what you do. If you’re energized by purpose, collaboration, and making a difference, we invite you to apply.

Under general supervision, an employee in this position has primary responsibility for preparing, maintaining, and processing accounting records and financial transactions related to accounts receivable for the Business Services Department of the College. Duties related to this position primarily focus on processing sponsor invoices, student refunds, reimbursements for payment, maintaining adequate sponsor files, and communicating with vendors and College personnel to resolve billing discrepancies. Duties assigned may vary according to the specific needs of the Division and/or allocation of workload.

Salary

VGCC considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; and internal peer equity in offer calculations.

Teleworking

The Lead Accounting Technician position is assigned to the VGCC Main Campus in Henderson, NC. This position is currently not eligible for telework.

The following listing of essential job duties indicates the general nature and level of work required in this job. It is not designed to be a comprehensive listing of all activities, duties, or responsibilities that may be required. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job.

• Provide daily operational support to Accounting Technician-Student Accounts and Accounting Technician-Collections to promote efficient operations, accuracy, and high standards of customer service.
• Serve as the primary backup to the Accounting Technicians in Student Accounts and Collections for daily receipts and deposits, student assistance, student invoices, collection efforts, and coverage during the Accounting Technicians’ absence.
• Assist students with account, payment plan, and refund questions.
• Obtain authorizations and process curriculum sponsorships.
• Perform monthly reconciliation of deposits and funds collected for month-end balancing.
• Perform monthly reconciliation of credit cards, Square, and other noncash transactions.
• Validate deposit slips and prepare monthly reconciliation of satellite deposits.
• Process accounts receivable billing verification reports and resolve billing errors weekly.
• Monitor and resolve unallocated payments daily.
• Review debt appeals and prepares decision letters.
• Process student and financial aid refunds.
• Prepare internal check requests for sponsorships.
• Reconcile third-party scholarships.
• Reconcile veteran sponsorships.
• Prepare all invoices for sponsorships and receivables. Mail or email invoices after review.
• Process sponsor refunds.
• Process monthly accounts receivable maintenance utilities and reports, and lead efforts to identify and resolve payment allocation discrepancies to ensure accurate accounting records.
• Add miscellaneous charges to student accounts.
• Assist with the review of Business Office restrictions.
• Facilitate collection activities, providing guidance and support to Accounting Technician-Collections to ensure accurate, timely, and efficient billing processes.
• Review sponsor account balances and the aging report. Send second or final notices and monitor collections.
• Maintain and validate tuition and fee tables, waivers, and student types within the College's financial system to ensure accurate billing, compliance with approved rates, and effective internal controls.
• Collaborate with the Financial Aid Director and Registrar to establish, communicate, and monitor key financial aid dates, payment deadlines, and related student billing timelines.
• Coordinate payment reminder schedules and student payment deadlines, generate nonpaid student reports, distribute payment notifications, and collaborate with the Financial Aid Office and Registrar's Office to support the deregistration process.
• Process financial aid disbursements, reductions, and Return of Title IV Funds for all students.
• Collaborate with the Financial Aid Director to return funds for uncashed excess aid checks.
• Collaborate with the Directors in Business Services to process escheats for student refunds.
• Review and analyze bookstore invoices with Accounting Technician-Student Accounts to verify accuracy, identify discrepancies, and ensure appropriate account charges.
• Draw down federal grant funds from the U.S. Department of Education’s grant management system (G5).
• Assist with the replacement check process for student and financial aid refunds.
• Provide training for new cashiers.
• Perform necessary steps to rebill account balances.
• Maintain petty cash balances and prepare monthly reconciliation.
• Process 1098-T tuition statements.
• Perform other duties as assigned, including project and committee work.

Education and Experience Required

Candidates must hold an associate degree or coursework from a regionally accredited college or university in Accounting, Finance, Business Administration, or a related field, and three to five years of related experience in a business office environment; or any equivalent combination of training and experience that demonstrates the knowledge, skills, and abilities required to perform the essential job functions efficiently and effectively.

• Proficiency in Microsoft Office, including Excel and Word.
• Detail-oriented.
• Willing and able to learn new processes quickly.
• Adaptable to a fast-paced environment.
• Ability to keep information confidential and secure.
• Ability to work as part of a team and willingness to assist with team projects.
• Ability to set and adjust priorities as needed.
• Strong time-management skills.
• Ability to work independently.

Education and Experience Preferred

• Previous experience using Datatel (Colleague) software.

Language Skills

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

• Ability to work with mathematical concepts such as probability and statistical inference.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

• Ability to regularly talk and hear.
• Ability to frequently sit and use hands and fingers.
• Ability to occasionally lift and/or move up to 20 pounds.
• Ability to occasionally stand, walk, and reach with hands and arms.
• Ability to see up close and adjust focus as needed.