Lead Academic Records Evaluator (Degrees & Graduation)

University of California; Fresno (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

University of California seeks an experienced admissions and records professional to analyze student records for degree eligibility and oversee complex cases. You will guide lower-level staff, explain policy interpretations, and maintain degree audit systems with accuracy and confidentiality.

The role involves coordinating graduation processes, advising on transfers and GE/IGETC certifications, and ensuring compliance with FERPA and district regulations while supporting equity-minded practices

Qualifications

• Methods and sources used in evaluating student records and transcripts.
• Knowledge of academic structures, transfer of credit, and curriculum interpretation.
• Familiarity with district graduation requirements and GE transfer rules.
• Customer service practices including phone and email etiquette.
• Understanding of student recordkeeping and data processing.

Responsibilities

• Provide input in training and lead work guidance for staff; assign and monitor workloads.
• Offer input on employee performance and promote an inclusive work environment.
• Serve as lead academic record evaluation resource for students, counselors, faculty and staff.
• Update and maintain degree audit systems.
• Provide information to other colleges about transfers, equivalencies and evaluation requirements.
• Evaluate student records for advanced standing and degree/IGETC certifications.
• Evaluate graduation applications and maintain graduation lists.
• Prepare correspondence and maintain records; create and maintain spreadsheets and databases.
• Scan and maintain supporting documents with confidentiality per FERPA and policies.
• Demonstrate equity-focused practices and cultural competency within the District.
• Provide backup support for other admissions and records staff.
• Assist at graduation ceremonies and support related activities.

Skills

Student records analysis

Policy interpretation

Customer service

Data entry / spreadsheet use

Communication skills

Education

Associate degree

Job description

University of California seeks an experienced admissions and records professional to analyze student records for degree eligibility and oversee complex cases. You will guide lower-level staff, explain policy interpretations, and maintain degree audit systems with accuracy and confidentiality.

The role involves coordinating graduation processes, advising on transfers and GE/IGETC certifications, and ensuring compliance with FERPA and district regulations while supporting equity-minded practices