Law Secretary

Passaic County, New Jersey; Paterson (NJ); On-site; USD 45,000 - 55,000; Full time

Job summary

Passaic County, New Jersey seeks a Law Secretary to support County Counsel with drafting and managing resolutions, contracts, and related legal documents. You’ll assist attorneys and coordinate calendars, filings, and communications with vendors and county offices.

The role requires a bachelor’s degree, paralegal certificate or one year of equivalent experience, and strong communication and organizational skills. NJ residency may apply; background checks are required.

Qualifications

• Bachelor’s degree, paralegal certificate, or one year of equivalent experience required.
• Experience with Lexis and web-based research is preferred.
• Excellent communication skills, both verbal and written.

Responsibilities

• Assist in drafting and managing resolutions.
• Ensure timely execution of contracts and agreements approved by resolution.
• Communicate with vendors and county offices regarding contracts.
• Assist attorneys in litigation prep and special projects.
• Conduct limited legal web research.
• Answer phones and assist callers professionally.
• Maintain attorney calendars and legal files.
• Update spreadsheets and master contract logs.
• Support drafting, proofreading, and filing of legal documents.

Skills

Communication skills

Attention to detail

Time management

Multitasking

Team player

Professionalism

Verbal & written communication

Confidentiality

Education

Bachelor’s degree

Paralegal Certificate

1 year equivalent experience

Tools

Lexis

Document Management System

e-filing (NJ/Federal)

Job description

Human Resources
401 Grand Street, Room 404
Paterson, NJ 07505

[phone]
[phone] Fax

Law Secretary | County Counsel

• Type: Full Time
• Salary/Pay Rate: $45,000 - $55,000 per year
• Posted Date: 09/28/2026
• Assist in the drafting and managing of resolutions
• Ensure effective and timely execution of all contracts and agreements approved by resolution
• Communicate with vendors, County Departments and Passaic County Commissioner’s Office regarding contracts and conduct follow-up as necessary
• Assist attorneys in preparation for litigation and other special projects
• Conduct limited legal web-based research
• Answer phones and provide assistance to callers in a professional manner
• Maintain attorney calendars as requested
• Maintain and update legal files
• Maintain and update spread sheets, including master and working contracts logs of agreements on a timely basis during contract negotiations
• Provide support with drafting, proof reading, editing, and filing of opinion letters, legal memoranda, court briefings, including e-filing
• Perform additional duties and projects as assigned by management

Note: This is a vacant, non-union, unclassified position. The selected employee will serve a 120-day working test period.

Requirements

Education: Bachelor’s degree, Paralegal Certificate, or one year of equivalent experience required.

Experience

• Basic skill level in Lexis and web-based research
• Experience in the use of a Document Management System a plus
• Excellent communication skills both verbal and written
• Ability to handle privileged, confidential and sensitive information in an appropriate and professional manner
• Excellent organizational skills, record keeping, attention to detail, and time management
• Proactive, and have the ability to multi-task, prioritize and meet deadlines
• Experience with e-filing on both New Jersey State and Federal District Court systems
• Team player; provide back-up support when available and as needed

License

NJ residency and possession of a NJ Driver’s License is required. County residency is preferred.

Newly hired employees must agree to a thorough background check that may include fingerprinting. Any appointments made from posting which involve movement between unit scopes, may result in a forfeiture of rights to any promotional list in a former unit scope.As of September 2010, in accordance with N.J.S.A 52:14-7, the “New Jersey First Act,” all new employees must reside in the State of New Jersey, unless exempted under the law. If you do not live in New Jersey, you have one year after you begin employment to relocate your residence to New Jersey or secure an exemption.