Court Services Officer 1

New-Jersey-Courts; Paterson (NJ); Hybrid; USD 54,000 - 89,000; Full time

Job summary

New Jersey Judiciary, Passaic Vicinage Civil Division, seeks individuals with strong case management, communication, and analytical skills to manage cases from docketing through disposition in accordance with court rules. The role involves coordinating with judges and team leaders, setting priorities, and maintaining credible trial calendars while ensuring efficiency and compliance.

The position offers a hybrid work schedule.

Qualifications

• Bachelor's degree required with paraprofessional experience in case management including investigations, monitoring workflow, interviewing clients or customers, preparing investigative reports or case notes.
• Ability to perform work that includes climbing, standing, lifting up to 75 pounds may be required for some positions.

Responsibilities

• Manage cases from docketing through disposition and ensure compliance with court rules.
• Analyze, monitor, and process cases; coordinate with judges and team leaders to set priorities.
• Create and maintain credible trial calendars and organize workload for efficiency.
• Review reports to ensure case compliance; respond to inquiries from judges, attorneys, and self-represented litigants.
• Conduct settlement conferences for various civil case types; assist customers with procedures and case status.

Skills

Case management

Communication

Analytical skills

Education

Bachelor's degree

Associate degree

Job description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $54,434.49 to $89,181.84 for Schedule A, and $54,434.49 to $84,722.75 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Passaic Vicinage Civil Division is seeking individuals with strong case management, communication, and analytical skills. These individuals will be responsible for the management of cases from docketing through disposition, analyzing, monitoring, and processing cases in accordance with court rules and established practices; working with the judges and team leaders to set priorities; assisting in creating and maintaining credible trial calendars; organizing workload to ensure efficiency; reviewing reports to ensure case compliance; and managing cases in alignment with all directives and court rules; responding to inquiries from judges, attorneys, and self‑represented litigants; conducting settlement conferences for various civil case types; responding to customers regarding procedures and or the status of cases; and other related duties as required.

REMOTE WORK The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

**IF APPLICABLE** The selected candidate will be required to work a non‑traditional work week, which will include Saturdays, Sundays, holidays and after hours on‑call responsibilities.

Regular and predictable physical presence at the worksite is an essential function of this position.

Graduation from an accredited college or university with a bachelor’s degree and one year of paraprofessional experience in case management involving gathering, reviewing and verifying case‑related information which shall have included one or more of the following: conducting investigations, monitoring casework flow, interviewing clients or customers for needed information, preparing investigative fact‑finding reports and/or writing case notes or other case‑related correspondence. Applicants who do not possess the required education may substitute additional paraprofessional or professional experience on a year‑for‑year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional or professional experience may be substituted for a bachelor’s degree.

Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/)

Physical Ability: For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position.

Driver's License: Appointees will be required to possess a driver’s license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the “New Jersey First Act,” all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action

Employer Committed to Ensuring an Open Door to Justice