Administrative Specialist 3, Confidential

New Jersey Courts; Trenton (NJ); Hybrid; USD 62,000 - 100,000; Full time

Job summary

New Jersey Judiciary invites applications for a Leave Coordinator in the Mercer Vicinage. The role provides HR advice on benefits, leave programs (FMLA/NJFLA), ADA coordination, Workers' Compensation, and classification/compensation processes.

The successful candidate will work under the HR Division Manager and support managers, supervisors, and employees with accurate, confidential records and timely processing. This is a hybrid position with potential for remote work.

Qualifications

• Bachelor's degree required.
• Three years of professional HR experience in payroll processing, benefits administration, salary administration, classification, labor/employee relations, training, selection/recruitment or EEO/AA.

Responsibilities

• Administer employee leave requests under FMLA/NJFLA and related programs.
• Review eligibility and provide guidance on leave options.
• Maintain leave records and provide reports and audits.
• Coordinate ADA requests with employees and managers.
• Assist with recruitment and advise management on HR issues.

Skills

Communication

Problem-solving

Leave administration

HR advisory

Education

Bachelor's Degree

Tools

HRIS

Payroll systems

Job description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $61,749.69 to $100,154.67 for Schedule A, and $61,749.69 to $95,146.95 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Mercer Vicinage is seeking a Human Resources professional who is motivated and committed to providing quality customer service. The successful candidate must posses strong problem-solving and communication skills. Under the general direction of the Human Resources Division Manager and the Assistant Human Resources Division Manager, the successful candidate will provide technical human resource advice and assistance to managers, supervisors, and employees in the areas of benefits; leave administration; the Family Medical Leave Act and the NJ Family Leave Act; Workers' Compensation; Americans with Disabilities Act (ADA); recruitment and selection; classification; and compensation.

REMOTE WORK

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Regular and predictable physical presence at the worksite is an essential function of this position.

Leave Coordinator Duties

• Administer employee leave requests under the Family and Medical Leave Act (FMLA), New Jersey Family Leave Act (NJFLA), and other related leave programs.
• Review and determine employee eligibility for leave based on applicable legal requirements, employer policy, and supporting documentation.
• Provide employees with guidance and support regarding available leave options through phone, email, and in-person consultation
• Track and manage continuous, intermittent, and reduced schedule leave to ensure accurate usage and timely processing.
• Distribute required notices, forms, certifications, and written communications related to leave rights, responsibilities, and designation.
• Review medical certifications and related documentation for completeness, sufficiency, and compliance with applicable regulations.
• Communicate with employees regarding leave status, documentation deadlines, recertification requirements, benefits continuation, and return-to-work expectations.
• Assist with coordinating Americans with Disabilities Act (ADA) requests with employees
• Maintain accurate, confidential, and well-organized leave records in compliance with recordkeeping and privacy requirements.
• Monitor leave balances, timelines, and expiration dates to ensure proper designation, follow-up, and case closure.
• Prepare reports, tracking logs, summaries, and audit documentation related to leave activity, trends, and compliance metrics.

Additional Human Resources Duties

• Assist with recruitment for both classified and unclassified positions
• Advise management on Human Resources issues
• Coordinate or assist with workers’ compensation claims
• Interpret Judiciary policies, regulations, laws, bargaining unit agreements, and the NJ Administrative Code and communicate this information to management and vicinage staff
• Compile reports, maintain spreadsheets, and prepare correspondence for dissemination
• Facilitate training sessions on Human Resources related topics
• Process transactions in various Human Resources information systems
• Participate in team meetings, special projects, and committees
• Perform other related duties as assigned.

Education

Graduation from an accredited college or university with a Bachelor's Degree

Experience

Three years of professional experience in payroll processing, benefits administration, salary administration, classification, labor/employee relations, training, selection/recruitment and/or Equal Employment Opportunity/Affirmative Action.

Substitution

Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. A master's degree may be substituted for one year of experience. A law degree may be substituted for two years of experience.

Education Note

Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See www.naces.org/members.html)

Driver's License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work

US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law

In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action

Employer Committed to Ensuring an Open Door to Justice