Law Office Manager

State of Alaska; Highland Park (AK); On-site; USD 90,000 - 120,000; Full time

Job summary

The State of Alaska is seeking a Law Office Manager for the Fairbanks area. You will oversee operations of the Fairbanks and Utqiagvik District Attorney's Offices, directing administrative staff and managing financial and HR duties to support prosecutorial work.

You will apply competency-based minimum qualifications and work within Alaska residency requirements, ensuring compliance and high professional standards in a dynamic government environment.

Qualifications

• Legal, Government, and Jurisprudence knowledge required.
• Experience managing human resources and staff development.
• Attention to detail in handling procedures and documents.
• Strong problem solving and reasoning abilities.
• Technical competence in applying relevant laws and procedures.

Responsibilities

• Oversee operations of Fairbanks and Utqiagvik District Attorney's Offices.
• Lead administrative staff and manage financial documents.
• Coordinate HR tasks and travel arrangements.
• Collaborate with internal and external agencies to ensure efficiency.

Skills

Legal & Government Knowledge

Managing Human Resources

Attention To Detail

Problem Solving

Reasoning

Technical Competence

Education

Paralegal/Legal background

Criminal justice related education

Job description

Come join the State of Alaska!

This job class uses Competency Based minimum qualifications (MQs). Please read the Competency Based MQ instructions below to learn more.

The Department of Law, Division of Criminal is recruiting for a Law Office Manager in Fairbanks!

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

What You Will Be Doing:

The Fairbanks Law Office Manager is responsible for overseeing the operations of both the Fairbanks and Utqiagvik District Attorney's Offices. This role includes providing leadership and direction to administrative support staff, executing administrative duties such as managing financial documents, handling human resource tasks, coordinating travel arrangements, maintaining office equipment, and working collaboratively with internal stakeholders and external agencies to ensure efficient task completion.

Mission and Values/Culture:

Our mission is to seek justice, promote public safety and public respect for government through prompt, effective, and compassionate prosecution of cases in a matter that advocates for the interests of the victims, respects the law enforcement agencies, responsibly stewards public resources, and holds offenders accountable while at the same time protecting the constitutional and legal rights of the accused.

Benefits of Joining Our Team:

In this role, you will become a member of the management team that facilitates prosecutors' work in ensuring accountability for criminal offenses. This position offers both engaging and challenging responsibilities, including oversight of administrative support functions for one of the state's largest district attorney's offices. The scope of duties is extensive, providing a dynamic environment with continual opportunities for professional growth.

The Working Environment You Can Expect:

The Fairbanks District Attorney's Office at 510 2nd Avenue offers a welcoming, dynamic workplace. Here, you can lead, collaborate, explore various legal fields, and strengthen your office and computer skills.

Who We Are Looking For:

We are interested in candidates who possess some or all of the following position specific competencies:

• Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Supervision: Plans, distributes, and monitors work assignments; sets task priorities; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner. Assignments include the authority and responsibility to recommend or independently take action to employ (i.e., appoint, transfer, promote), discipline or discharge, or adjudicate grievances of direct reports.

To view the general description and example of duties for the position please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviours (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Minimum Qualifications:

Any combination of education and/or experience that provides the applicant with competencies in:

• Legal, Government, and Jurisprudence: Knowledge of laws, legal codes, court procedures, precedents, legal practices and documents, Government regulations, Executive orders, agency rules, Government organization and functions, and the democratic political process.

• Managing Human Resources: Plans, distributes, coordinates, and monitors work assignments of others; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner.
• Attention To Detail: sees and pays attention to details; recognizes the component parts of a procedure or object, and can verify correctness or error in an individual part or procedure.
• Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
• Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.
• Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

Equivalent to those typically gained by:

Training and/or education as a paralegal, legal assistant, legal secretary, or in criminal justice, administrative office technology, business and marketing management, entrepreneurship, office assistance, or similar fields, and/or progressively responsible experience preparing and processing legal documents and correspondence in a legal office or law enforcement environment or performing a variety of administrative support functions for an office.

Special Note:

Many positions require incumbents to be able to obtain and maintain a limited government Notary and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and NCIC/NLETS. If either of these requirements are present, they will be stated in the vacancy announcement.

PLEASE READ THE FOLLOWING CAREFULLY

Members of the Criminal Division are held to high standards of professionalism even in our personal lives. The incumbent must maintain the strictest of confidences with information they will be exposed to and have access to. Applicants should be aware that due to the nature of the work being performed in this office, the incumbent must have the ability to tolerate some exposure to graphic pictures, coarse language, and detailed descriptions of sometimes horrific criminal acts.

REQUIRED OF ALL APPLICANTS

At the time of the interview, please ensure that you provide the following materials:

1. Educational transcripts if using education to meet the minimum qualifications of this position.
2. List of three (3) professional references to include daytime telephone and email address. One must be a current or former supervisor.

1. Last two (2) performance evaluations. If unavailable, supervisory letters of recommendation can be substituted.

BACKGROUND CHECK

The Alaska Public Safety Information Network (APSIN) is utilized in this position. A background check and fingerprinting will be required.

The incumbent will be required to obtain APSIN access, which will be done through the office.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. Copies of transcripts are required to verify educational credentials and must be attached to your application upon submission. Unofficial transcripts are acceptable, provided they include the URL and institution name.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

If education is completed in a foreign college or university, it may be used to meet the above requirements, if applicable. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.The omission of the required documentation listed will result in an incomplete application, and you will not receive further consideration.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll-free) or [phone]. If you choose to be contacted by email, please ensure that your email address is correct on your application and that your spam filter will permit emails from the 'governmentjobs.com' domain. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations, auxiliary aids, or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or [phone] if you are in the Juneau area. Requests for information may also be emailed to [e-mail]

For assistance with applying for a password, please visit https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.

For specific information in reference to the position please contact the hiring manager at:

Ethan Wolfe, Law Office Manager

Email: [e-mail]

Phone Number: 907-451-2869