Law Office Assistant 1 (02-1603)

Holland America-Princess (Holland America Dawson City Inn); Anchorage (AK); On-site; USD 42,000 - 64,000; Full time

Job summary

The Office of Public Advocacy (OPA) in Alaska seeks a Law Office Assistant I to manage incoming court cases and CASA volunteer files, perform data entry, and handle clerical tasks with accuracy.

Based in Anchorage, the role involves coordinating with attorneys, staff, and the public, maintaining calendars, and supporting office operations while upholding security and confidentiality standards.

Qualifications

• One year of experience providing customer service and performing standard administrative tasks.
• Familiarity with filing, data entry, and using business software.
• Ability to work with staff and the public in a professional manner.

Responsibilities

• Assess, assign, and open incoming court cases and CASA volunteer files.
• File, check in, and distribute incoming materials; data entry and processing.
• Research client records and coordinate with professionals and the public.

Skills

Attention to Detail

Clerical

Computer Skills

Conscientiousness

Interpersonal Skills

Education

Post-secondary education or equivalent

Tools

Word processing

Electronic management information systems

Job description

Job Description

This position is open to Alaska Residents only. Please check our

residency definition

to determine if you qualify.

What You Will Be Doing

One of the most critical functions of the Law Office Assistant (LOA) I is to assess, assign, and open incoming court cases and CASA volunteer files. The LOA I is also responsible for filing, checking in, and distributing all incoming materials; data entry; processing copy jobs; obtaining court copies; researching and obtaining professional client records, generally through written communication; monitoring the section staff calendar and coverage; ordering and maintaining office supplies; answering telephones; and other projects as assigned, including interfacing with other professionals and the public.

Our Organization, Mission, and Culture

The Office of Public Advocacy (OPA) provides legal advocacy and guardianship services to vulnerable Alaskans. With offices in Anchorage, Juneau, Fairbanks, Kenai, Palmer, and Bethel, OPA advocates for abused and neglected children in protective proceedings, provides public guardianship for incapacitated adults, advocacy for victims of elder fraud, attorney services for respondents in adult guardianship proceedings, for parents in child in need of aid cases, and conflict criminal cases received from the Public Defender Agency.

The Benefits of Joining Our Team

The section has high retention and a very amicable staff. There is a focus on teamwork within our section.

The Working Environment You Can Expect

The OPA Anchorage office is located in beautiful downtown Anchorage, Alaska. We are located directly across from the Captain Cook Hotel and are in walking distance from many great restaurants and coffee shops and we offer free parking in designated areas.

Who We Are Looking For

We are interested in candidates who possess some or all of the following position specific competencies:

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail. Ability to manage multiple tasks with frequent interruptions.
• Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms. Excellent verbal and written communication skills.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Conscientiousness: Displays a high level of effort and commitment towards performing work; demonstrates responsible behavior.
• Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.

Minimum Qualifications

PI01A1 – Law Office Assistant 1

One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.

Substitutions:

• Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.
• An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.
• Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience.

Special Note (All Levels):

Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement.

Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

Please be sure to check our

residency definition

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or [phone] in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application a