Law Office Assistant 1

Holland America-Princess (Holland America Dawson City Inn); Utqiaġvik (AK); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

37.5-hour work week

12 paid holidays

Personal leave accrual

Job summary

The Alaska Department of Law, Criminal Division in Utqiagvik is seeking a Law Office Assistant 1 to provide administrative support to prosecutors, perform data entry, and organize legal documents. You will work with outside agencies and individuals, prepare correspondence, and assist with hearings and trials in a fast-paced, public-service environment.

The position offers a 37.5-hour work week, 12 paid holidays, and personal leave accrual starting at 6 hours per pay period, with schedule

Qualifications

• One year of experience in administrative tasks and customer service handling inquiries.
• Experience with data entry, filing, and managing electronic records within a legal environment.
• Proficiency with word processing and standard business software applications.

Responsibilities

• Provide administrative support to prosecutors in Utqiagvik District Attorney’s Office.
• Type and format legal documents and perform data entry.
• Organize documents in electronic files and communicate with outside agencies and individuals.
• Assist with hearings and trials as needed.

Skills

Oral and Written Communication

Computer Skills

Interpersonal Skills

Manages and Organizes Information

Problem Solving

Education

Associate's degree or paralegal certification (legal support)

Job description

Job Description

Come join the State of Alaska!

The Department of Law, Criminal Division is recruiting for a Law Office Assistant 1 in Utqiagvik!

The Community of Utqiagvik is known as the “Gateway to the Arctic”

Dip a toe into the icy waters of the Arctic Ocean, an experience few people in the world can claim.

Imagine a place where the sun circles the horizon without ever setting. From May 10 through August 2, residents experience the legendary Arctic midnight sun

What You Will Be Doing:

The Law Office Assistant 1 position is responsible for providing administrative support to prosecutors within the Utqiagvik District Attorney’s Office. You will be performing a wide variety of tasks to include but not limited to typing and formatting legal documents, performing data entry, organizing documents in electronic files, and communicating with outside agencies and individuals verbally and in writing to accomplish tasks

Mission and Values/Culture:

Our mission is to seek justice, promote public safety and public respect for government through prompt, effective, and compassionate prosecution of cases in a matter that advocates for the interests of the victims, respects the law enforcement agencies, responsibly stewards public resources, and holds offenders accountable while at the same time protecting the constitutional and legal rights of the accused.

Benefits of Joining Our Team:

Our team is a great place to grow. Whether you like taking the lead or working closely with others, there’s room to develop your skills and confidence. You’ll also get the chance to explore different areas of law, learn how the legal system works, work with the court, and support hearings and trials.

People thrive here when they show up reliably, stay engaged, and partner with their assigned attorneys to meet deadlines and solve legal challenges together.

The Working Environment You Can Expect:

The Utqiagvik Attorney's Office, located at 1250 Agvik St., Utqiagvik, AK 99723. If you're seeking a dynamic and engaging workplace, you'll find our office environment truly welcoming and fast-paced there's never a dull moment here!

You can look forward to a standard 37.5-hour work week, 12 paid holidays, and personal leave accrual starting at 6 hours per pay period—adding up to about 21 days off each year, with increases as your years of service grow. While our general office hours run from 8:00 AM to 4:30 PM, we do offer flexibility so you can establish a regular schedule around our core business hours.

Who We Are Looking For:

• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work
• Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.
• Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

To view the general description and example of duties for the position please go to the following link:

https://www.governmentjobs.com/careers/Alaska/classspecs

Minimum Qualifications

One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.

Substitutions:

• Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.
• An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.
• Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience.

Special Note (All Levels):

Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement.

Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.

Additional Required Information

Members of the Criminal Division are held to high standards of professionalism even in our personal lives. The incumbent must maintain the strictest of confidences with information they will be exposed to and have access to. Applicants should be aware that due to the nature of the work being performed in this office, the incumbent must have the ability to tolerate some exposure to graphic pictures, coarse language, and detailed descriptions of sometimes horrific criminal acts.

DISCLOSURE OF PRIOR STATE EMPLOYMENT

All employment with the State of Alaska, including but not limited to full-time, part-time, seasonal, temporary, on-call, etc. positions must be disclosed in your application.

Failure to provide this information may result in the disqualification of your application.

REQUIRED OF ALL APPLICANTS

• Educational transcripts if using education to meet the minimum qualifications of this position.
• List of three (3) professional references to include daytime telephone and email address.
• One must be a current or former supervisor
• Last two (2) performance evaluations. If unavailable, supervisory letters of recommendation can be substituted.

BACKGROUND CHECK

The Alaska Public Safety Information Network (APSIN) is utilized in this position. A background check and fingerprinting will be required.The incumbent will be required to obtain APSIN