Law Office Assistant 2

State of Alaska; Anchorage (AK); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Hybrid telework

Professional development

Healthy work life balance

Job summary

The Regulatory Commission of Alaska in Anchorage is seeking a Law Office Assistant 2 to provide broad legal and administrative support. Duties include processing draft orders, updating databases, preparing public meeting notices, setting up hearings and conference calls, and distributing mail to commissioners.

Ideal candidates are proficient with Microsoft Office, able to manage confidential filings, and able to work independently in a hybrid teleworking environment after probation.

Qualifications

• One year of specific experience as a Law Office Assistant 1 with the State of Alaska; OR
• Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska; OR
• One year of experience in a law office or related administrative role using electronic management information systems and word processing for legal documents.

Responsibilities

• Process draft orders for final issuance including edits and service lists.
• Prepare and update agency databases and mail certification.
• Prepare public meeting notices and hearing room setup; arrange conference calls.
• Maintain confidential filings log and document vault; distribute mail to commissioners.

Skills

Technological Competency

Effective Communicator

Prioritization

Confidentiality

Independent Worker

Education

Bachelor's degree in a legal field

Associate degree or paralegal certification

Post-secondary education substitutions

Tools

Microsoft Office

Digital case management system

Job description

The Regulatory Commission of Alaska is recruiting for a Law Office Assistant 2 position located in Anchorage!

What you will be doing:

The Law Office Assistant 2 (LOA 2) provides a broad range of legal and administrative support to the Regulatory Commission of Alaska. This position processes draft orders for final issuance including edits, preparation of service lists, and mail certification. You will also be responsible for updating the agency databases; preparing public meeting notices; preparing the hearing room for hearings and meetings and setting up conference calls; maintaining confidential filings log and the document vault; distributing mail to commissioners.

Our organization, mission and culture:

The Regulatory Commission of Alaska (Commission) regulates public utilities by certifying qualified providers of public utility and pipeline services and ensuring that they provide safe and adequate services and facilities at just and reasonable rates, terms, and conditions. The incumbent plays a vital role in the output of the Commission.

The benefits of joining our team:

The Commission supports a hybrid teleworking environment for employees who meet telework qualifications after an initial probationary period. We are committed to professional development and maintaining a healthy work life balance. Many Law Office Assistants use their skills and experience gained to promote to paralegal, or administrative positions within the Commission, the State of Alaska.

The working environment you can expect:

The RCA is located in the heart of downtown Anchorage in the newly renovated Conoco Phillips building and is close to the Delaney Park Strip. The building has a cafeteria and a café. This position works with commissioners, attorneys, paralegals, analysts, administrative staff, and other law office assistants.

The daily work environment varies from being busy during peak times and having downtime to focus on special projects or identifying areas to increase efficiencies.

Who we are looking for:

• Technological Competency: Competency with standard office equipment is expected and computer literacy and fluency with Microsoft Office is essential to handling the large volume of digital documents and evidence in cases and utilizing the digital case management system.


• Effective Communicator: Clear and professional oral and written communication is essential to anyone working in the legal field.


• Prioritization: The ability to handle shifting priorities in high-pressure situations will enable success in the position.


• Ability to Maintain Confidentiality: Strict confidentiality is required due to the nature of the work performed.


• Independent Worker: Taking initiative, exercising sound judgment, and following directions is critical in our offices.

One year of specific experience as a Law Office Assistant 1 with the State of Alaska;

OR

Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska;

OR

One year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, and/or writs.

Substitutions:

A bachelor’s degree in a legal field of study may substitute for the required experience.

An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, Law Office Assistant, legal secretary, or criminal justice) may substitute for up to 6 months of the required experience.

Post‑secondary education from an accredited college or university in a non‑legal field of study may substitute for up to 6 months of the required experience (2.67 semester hours or 4 quarter hours equal one month).

Vocational‑Technical Certification in a generalized business support (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) career area may substitute for up to 3 months of the required experience.

Special Note:

Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement.

Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.

NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or 907-465-4095.

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or 907-465-4095 if you are located in the Juneau area. Requests for information may also be emailed to [e-mail].

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position please contact the hiring manager at:

Claudia Labbe, Law Office Assistant 3

907-263-2155

[e-mail]