Law Firm Office Administrator

Adams & Martin Group; Nashville (TN); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Parental leave

Job summary

Adams & Martin Group seeks an experienced Office Administrator to lead the Nashville office and two Carolina offices, ensuring smooth operations, client service, and a collaborative culture. This hybrid role requires coordinating with attorneys, management, and HR on staffing, facilities, and process improvements.

The ideal candidate will have 5+ years in office management within a law firm or professional services setting, strong leadership, and excellent communication skills.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Minimum 5 years of office management experience in a law firm or professional services environment.
• Strong leadership, communication, and organizational skills.

Responsibilities

• Provide leadership and oversight for office operations and staff across multiple locations.
• Partner with attorneys and firm leadership on strategic planning and resource allocation.
• Oversee recruiting, onboarding, and performance management for support staff.

Education

Bachelor's degree or equivalent

Tools

HRIS

Job description

Our client, an Am Law 100 firm, is seeking an experienced Office Administrator to oversee the administrative and operational functions of its Nashville office, along with two additional offices in the Carolinas. This leadership role works closely with attorneys, firm management, and corporate departments to ensure smooth operations, exceptional client service, and a collaborative workplace culture. This is a hybrid position based in Nashville, TN.

Key Responsibilities

• Provide leadership and oversight for office operations, administrative staff, and support personnel across multiple locations.
• Partner with attorneys and firm leadership on strategic planning, resource allocation, and operational initiatives.
• Manage recruiting, onboarding, training, performance management, and development of support staff while ensuring compliance with firm policies and HR procedures.
• Oversee attorney recruiting support, CLE compliance, attorney onboarding, client intake, and lateral integration processes.
• Direct facilities and office services functions, including vendor management, space planning, office relocations, lease administration, security, and emergency preparedness.
• Manage office budgets, financial reporting, expense controls, billing support, collections efforts, and coordination with accounting teams.
• Support business development and marketing initiatives, including client events, seminars, proposals, and attorney development activities.
• Oversee practice support operations, records management, workflow coordination, compliance procedures, and administrative best practices.
• Partner with IT and other corporate departments to support technology initiatives, user training, and operational improvements.
• Coordinate office events, employee engagement initiatives, travel administration, and special projects while providing operational reporting and insights to firm leadership.

Candidates should possess a bachelor's degree or equivalent experience, along with at least five years of office management experience within a law firm or professional services environment. The ideal candidate will have experience overseeing office operations, human resources, facilities, budgeting, and administrative functions, combined with strong leadership, communication, organizational, and problem-solving skills.

Our client offers a competitive compensation and benefits package, including medical, dental, and vision coverage, a 401(k) plan, generous paid time off, paid parental leave, wellness resources, life and disability insurance, flexible spending accounts, family-building benefits, and additional employee programs.

This is an excellent opportunity for an experienced law firm administrator to join a premier Am Law 100 firm in a highly visible leadership role.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.