Law Firm Medical Records Clerk

Best & Sharp; Tulsa (OK); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Holidays, Vacation and Paid Time

Employee Assistance Program

Flexible Spending Account

Health Savings Account

Paid parking

Paid fitness center membership

Profit sharing

401(k) and 401(k) match

Job summary

Best & Sharp in Tulsa, OK seeks a Medical Records Clerk for a full-time on-site role. You will manage and organize medical records requests for civil defense cases, coordinating with legal teams and providers to ensure timely delivery and review.

Ideal candidates have strong attention to detail, solid clerical skills, and the ability to handle confidential information in compliance with privacy laws. HS diploma required; HIS management certification a plus.

Qualifications

• Must be detail-oriented with strong organizational skills.
• Experience with data entry and record filing.
• Ability to handle confidential information with discretion.

Responsibilities

• Request medical records from providers and third-party vendors.
• Process and organize incoming records for attorney review.
• Follow up on outstanding records to ensure timely delivery.
• Collect and submit invoices for records to accounting.
• Create and update trial notebooks for litigation prep.
• Protect patient confidentiality in accordance with privacy regulations.

Job description

Role Description: Best & Sharp Inc is seeking a Medical Records Clerk to join our team. This is a full-time, Monday through Friday 8 am to 5 pm, on-site position located in Tulsa, OK. This role focuses on managing and organizing medical records requests related to civil defense cases. The position requires consistent attention to detail, timely follow-through on record requests, and close collaboration with legal teams to support case preparation and trial readiness. Daily tasks include, but are not limited to:

• Request medical records from providers and third-party records retrieval vendors.
• Process incoming medical records and make them accessible to the paralegal and attorney for review and analysis.
• Follow up as needed on medical records requests to ensure they are received in a timely manner.
• Collect invoices for records submit to accounting for payment.
• Create and update trial notebooks for attorneys to use in preparation of litigation.
• Follow established procedures to protect confidentiality and comply with privacy regulations.

*This role description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.*

Qualifications

• Prior experience in a medical records, health information, or legal office environment is preferred but not required.
• Strong communication skills to interact professionally with medical providers, clients, and internal legal staff.
• Solid clerical skills, including data entry, filing, document scanning, and maintaining organized digital and physical records.
• Ability to handle confidential information with discretion and comply with privacy laws and firm policies.
• High attention to detail, strong organizational skills, and the ability to manage multiple record requests and deadlines simultaneously.
• Proficiency with basic office software (e.g., Microsoft Office, document management systems) and willingness to learn firm-specific applications.
• High school diploma or equivalent required; additional coursework or certification in health information management or a related field is a plus.
• 401(k) and 401(k) match
• Health Insurance
• Vision Insurance
• Life Insurance
• Disability Insurance
• Paid Holidays, Vacation and Paid Time Off
• Employee Assistance Program
• Flexible Spending Account
• Health Savings Account
• Paid parking
• Paid fitness center membership
• Profit sharing