Law Firm Cash Applications Specialist

Hawkins Parnell & Young LLP; Atlanta (GA); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Life insurance

Disability insurance

401K with 3% contribution

Profit sharing

Employee assistance program

Paid maternity/paternity leave

Job summary

Hawkins Parnell & Young LLP is seeking an experienced Cash Applications Specialist to accurately apply client and insurance carrier payments and reconcile AR within the firm’s accounting systems. You will post payments, monitor receipts, and resolve unapplied cash while maintaining audit-ready documentation.

The role emphasizes attention to detail, strong organizational skills, and effective communication with clients, adjusters, and internal teams in a high-volume environment.

Qualifications

• 3+ years in cash applications, accounts receivable, or billing, preferably in law firms or professional services.
• Experience with Aderant and proficiency in accounting/billing software and Excel.
• Strong attention to detail and accuracy in high-volume processing.
• Excellent organizational and time-management skills; strong written and verbal communication.

Responsibilities

• Post and apply incoming payments to client invoices in Aderant and monitor lockbox/electronic portals.
• Research and resolve unapplied cash, short pays, and discrepancies promptly.
• Reconcile daily cash receipts with bank deposits and GL entries.
• Communicate with insurance carrier representatives about payments and remittance details.
• Process refunds, write-offs, and adjustments per firm policy.
• Maintain remittance documentation for audits and generate cash application reports and aging reports.
• Assist with month-end close related to cash receipts and AR; support audits as needed.
• Identify process improvements to increase cash application efficiency and accuracy.

Skills

Accuracy

Attention to detail

Analytical skills

Problem-solving

High-volume processing

Confidentiality

Team player

Billing requirements

Life insurance

Disability insurance

401K

Profit sharing

Employee assistance

Parental leave

Tools

Aderant

Excel

Job description

Hawkins Parnell & Young LLP is seeking an experienced Cash Applications Specialist to accurately apply client and insurance carrier payments and reconcile AR within the firm’s accounting systems. You will post payments, monitor receipts, and resolve unapplied cash while maintaining audit-ready documentation.

The role emphasizes attention to detail, strong organizational skills, and effective communication with clients, adjusters, and internal teams in a high-volume environment.