Law Firm Administrative Assistant: Gatekeeper & Scheduler

Davis Polk & Wardwell LLP; Los Angeles (CA); Presencial; USD 70.000 - 125.000; Jornada completa

Descripción de la vacante

Davis Polk & Wardwell LLP is seeking an Administrative Assistant to provide high-quality secretarial, technical, and organizational support to lawyers and managerial staff. The role requires professionalism, strong communication, and sound judgment in line with firm policies.

Responsibilities include calendar management, client liaison, document drafting, travel coordination, time/expense entry, and assisting with year-end activities.

Formación

• Excellent verbal and written communication skills.
• Strong organizational skills and ability to prioritize tasks.
• Capable of adapting work styles to varied situations and principals’ preferences.
• Proficiency in Microsoft Office Suite; strong technical skills required.
• High attention to detail with proofreading, data entry and recordkeeping skills.

Responsabilidades

• Manage an assignment desk.
• Serve as gatekeeper to attorney practices.
• Interact with attorneys and legal teams.
• Liaise with clients.
• Maintain calendars and organize meetings.
• Draft, revise, and prepare correspondence and legal documents.
• Coordinate travel arrangements and visas.
• Enter attorney time and expenses.
• Prepare client bills and track payments with billing coordinators.
• Assist with year-end activities and collections.
• Develop knowledge of practice groups.

Conocimientos

Verbal communication

Written communication

Organizational skills

Attention to detail

Multitasking

Professionalism

Discretion

Team player

Educación

Associate Degree or higher

Herramientas

Microsoft Office

Descripción del empleo

Davis Polk & Wardwell LLP is seeking an Administrative Assistant to provide high-quality secretarial, technical, and organizational support to lawyers and managerial staff. The role requires professionalism, strong communication, and sound judgment in line with firm policies.

Responsibilities include calendar management, client liaison, document drafting, travel coordination, time/expense entry, and assisting with year-end activities.