Landscaping Project Manager & Estimator

PM Landscaping Service, LLC; Monterey, Northern (CA, KY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

PM Landscaping Service, LLC is seeking a Landscaping Project Manager & Estimator to estimate, bid, and manage landscape installation projects from award to completion. You will coordinate crews, communicate with customers, and ensure on-time, on-budget delivery with high quality standards. Some design work may be required.

The role bridges sales/estimating with field operations, requiring sound pricing and scheduling judgments and travel across the Central Coast service area.

Qualifications

• Minimum 5 years in landscaping with installation/project management responsibility.
• Experience estimating and bidding landscape installation projects.
• Proficiency with Microsoft Office and Google Workspace.
• Proficiency with CAD/design tools for drawings and layout.

Responsibilities

• Prepare accurate estimates and bids for landscape installation including labor, materials, and subcontractors.
• Own installation projects from award to completion with scheduling and resource planning.
• Monitor budgets and labor hours; flag and address variances.
• Coordinate materials, deliveries, and subcontractor scheduling.
• Provide regular updates to customers and manage change orders.

Skills

Project management

Client communication

Organizational skills

Multi-project handling

Tools

Excel

Word

Outlook

Google Workspace

Adobe CAD

SketchUp

AI tools (ChatGPT/Claude)

Job description

The Landscaping Project Manager & Estimator is responsible for accurately estimating and bidding installation projects, then managing those projects through execution - coordinating crews, communicating with customers, and ensuring work is completed on time, on budget, and to quality standards. This role bridges the sales/estimating side of the business with day-to-day field operations, making sound judgments on pricing and scheduling essential to success. Minor landscaping design work may be required as well.

Key Responsibilities

• Prepare accurate project estimates and bids for landscape installation work, including labor, materials, equipment, and subcontractor costs
• Perform detailed labor and materials pricing calculations, referencing current cost data and company pricing standards
• Review project scope, site conditions, and customer requirements to develop competitive, profitable proposals
• Prepare and present proposals, drawings, and design concepts to customers as needed

Project Management

• Own installation projects from award through completion, including scheduling, sequencing, and resource planning
• Assign and direct crew tasking to ensure projects are staffed appropriately and progressing on schedule
• Monitor project budgets and labor hours against estimates, flagging and addressing variances proactively
• Coordinate materials ordering, deliveries, and subcontractor/vendor scheduling
• Conduct site visits and inspections to monitor progress and quality of work

Customer Communication

• Serve as the primary point of contact for customers during active installation projects
• Provide regular project updates, manage expectations, and resolve issues or change orders promptly and professionally
• Ensure a high standard of customer service throughout the project lifecycle, supporting long-term client relationships

Qualifications

Required

• Minimum 5 years of experience in the landscaping industry, with direct responsibility for installation work and project management
• Demonstrated experience estimating and bidding landscape installation projects
• Proficiency with Microsoft Office (Excel, Word, Outlook) and Google Workspace
• Proficiency with Adobe CAD and SketchUp for design and drawing work
• Working familiarity with AI tools such as ChatGPT, Claude, or similar LLMs for daily productivity
• Valid driver's license with a clean driving record
• Strong organizational skills and ability to manage multiple projects simultaneously
• Excellent verbal and written communication skills

Preferred

• Experience with landscape business management software - Jobber, LMN, or Aspire (experience with one or more required)
• Spanish language proficiency highly valued
• Formal training or certification in landscape design, horticulture, or construction management

Physical Demands

This position requires regular travel between the office, job sites, and customer properties throughout the Central Coast service area. Site visits may involve walking uneven or sloped terrain, standing for extended periods, and occasional lifting of materials or equipment (up to 50 lbs). Work is performed in outdoor conditions across varying weather. Reasonable accommodations can be made for individuals with disabilities to perform the essential functions of this role.

P.M. Landscaping is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, or any other protected status.