Land Records Data Entry Technician (Remote-Eligible)

Richland County Government; Denver (CO); On-site; USD 38,000 - 56,000; Full time

Job summary

The Richland County Government is seeking a Data Entry Technician in the Community Planning and Development division to accurately enter and index legal land records into the county’s records management system.

You will provide courteous customer service, verify records for completeness, coordinate with attorneys and title professionals, and help prepare documents for archival storage while adhering to indexing rules and department policies.

Qualifications

• High school diploma or equivalent.
• One year of college education or specialized advanced training in data processing, business or a closely related field.
• 3 years of work experience.
• Any combination of education and experience that meets the requirements for performing the essential functions of this job.

Responsibilities

• Receives, enters into computer / scans and indexes legal real estate records and other County records.
• Process documents in compliance of established indexing rules.
• Performs corrections as necessary and /or directed.
• Reviews records for completion; contacts attorneys, mortgage companies, title abstractors, land surveyors and others as necessary to obtain/ confirm/ correct information on legal documents.
• Prepare and verify records are eligible to be returned.
• Prepares records for archival storage.
• Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; takes messages as needed; greets and assists office visitors.
• Receives and responds to requests for records and information; provides information in accordance with department policies and procedures.
• Provides professional and courteous customer service at all times.
• Assists with the collection and processing of fees and taxes associated with the recording of legal documents.
• Provides guidance, training and assistance to other clerical staff as needed.
• Performs general clerical work as required, including but not limited to typing reports and correspondence, copying and filing documents, entering and retrieving computer data, sending and receiving emails/faxes, maintaining logs and lists.
• Attends training, conferences, workshops, meetings, etc., to maintain and enhance job knowledge and skills.
• Effectively prioritizes and executes stressful and difficult situations.
• May assist in coordinating programs and community service’s activities and attend community meetings.
• Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; takes messages as needed; greets and assists office visitors.
• Performs other clerical work, including but not limited to correspondence, copying and filing documents, sending and receiving faxes, entering and retrieving computer data, processing daily mail and receiving/responding to email.
• Receives and responds to public/customer inquiries.
• Perform additional tasks/duties as assigned by management.

Skills

Data involvement

People involvement

Machine operation

Reasoning requirements

Mathematical ability

Language ability

Mental acuity

Computer proficiency

Judgment ability

Education

High school diploma

One year college education in data processing

Three years of work experience

Tools

Microsoft Office

Land records indexing software

Scanning software

Job description

The Richland County Government is seeking a Data Entry Technician in the Community Planning and Development division to accurately enter and index legal land records into the county’s records management system.

You will provide courteous customer service, verify records for completeness, coordinate with attorneys and title professionals, and help prepare documents for archival storage while adhering to indexing rules and department policies.