Laboratory Project Coordinator

IFMA New York City; Village of Tarrytown (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

Savills in New York coordinates onsite laboratory relocations and activations for client facilities in Tarrytown, NY. The role provides field support before, during and after relocations, liaising with client teams and vendors to ensure smooth execution.

Ideal candidates have laboratory experience, strong planning, field problem solving, and excellent communication. Proficiency in Excel is essential; familiarity with InDesign is a plus, and physical stamina is required for extended audits and

Qualifications

• Scientific literacy and experience in large-scale laboratory settings is a plus.
• Ability to read and interpret construction plans and elevations, including electrical and plumbing systems.
• Strong long-term planning and field problem solving capabilities.
• Effective and sensitive client communication skills.
• Ability to synthesize large amounts of project information and provide input to project teams.
• Ability to identify and triage issues in the field based on time, impact, and needs.
• Commitment to 100% data collection accuracy during equipment audits in the field.
• Willingness and ability to stand for extended periods during audits and relocations.
• Proficiency with Microsoft Excel; Adobe InDesign experience is a plus.

Responsibilities

• Liaise with client project team and departmental representatives.
• Provide support for vendor quotes, onboarding, purchase order tracking, invoicing and closeouts.
• Ensure adherence to client standards and Hoffman methodologies.
• Provide field support before, during and after relocations.
• In-field problem solving to address emergent issues.

Skills

Laboratory experience

Reading construction plans

Field problem solving

Client communication

Synthesis of project information

Issue triage in field

Data collection accuracy

Physical stamina

Tools

Excel

Adobe InDesign

Job description

Savills is an organization full of extraordinary individuals. Brilliant people who are driven to succeed, hungry to remain at the forefront of their specialties, and eager to propel themselves, our clients, and our business forward. We are one of the preeminent commercial real estate firms with services ranging from tenant representation and project management to workplace strategy and occupant experience - showcasing the breadth and depth of our expertise.

Find your place to thrive.

No matter the role you’re in, we all share one purpose: to help people thrive through places and spaces. The DNA ingrained in our business guides us on this mission, shaping the way we behave to deliver the best results. When you join Savills, our ask for you is simple:

Be extraordinary, together.

ABOUT THE ROLE:

The Laboratory Project Coordinator will provide onsite support for laboratory relocations and building activations at our client’s facilities in Tarrytown, NY. Candidates are ideally located in Fairfield, New Haven or Middlesex Counties.

KEY RESPONSIBILITIES:

• Liaise with members of the client’s project team and departmental representatives.
• Provide support for vendor quotes, onboarding, purchase order tracking, invoicing and closeouts.
• Ensure adherence to client’s standards and Hoffman methodologies.
• Provide field support before, during and after relocations.
• In-the field problem solving skills to address emergent issues.

REQUIREMENTS:

• Scientific literacy, experience in large-scale laboratory settings a plus.
• Ability to read and interpret construction plans and elevations, including electrical and plumbing systems.
• Skilled long-term planning, and in the field problem solving.
• Effective and sensitive client communication, with an emphasis on careful dissemination of information to appropriate parties.
• Ability to synthesize large amounts of project information and provide effective input to project team and client resource groups.
• Can identify and triage issues in the field based on time to implement, project impact, and project needs.
• Mindset for 100% data collection accuracy while conducting equipment audits in the field.
• Must be able to be on feet for extended periods of time during audits and relocations.
• Extensive experience with Microsoft Excel. Adobe InDesign experience a plus.
• Provide direct support to Project Director as required.

Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. Savills participates in the E-Verify program.

IFMA Greater New York City Chapter 500 8th Avenue FRNT 3 #1578 New York, NY 10018