Laboratory Operations & Research Support Manager

Taleo; Pasadena (CA); On-site; USD 78,000 - 112,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Paid time off

Retirement plan

Job summary

Caltech in Pasadena seeks a Laboratory Manager for the Endres Lab to oversee day-to-day operations, procurement, safety, facilities, and sponsored-research support. The role coordinates with Caltech offices, vendors, and collaborators to keep the lab functioning reliably and on schedule.

The position spans administration, finances, safety, onboarding, and external coordination, demanding a highly organized, proactive professional with strong communication and judgment to sustain research

Qualifications

• Bachelor's degree in science, engineering, business administration, operations management, or related field.
• Minimum of five years supporting an experimental research laboratory or similar complex environment.
• Experience with procurement, vendor communication, order tracking, inventory management, and financial docs.
• Excellent organizational and communication skills with ability to manage multiple deadlines.
• Ability to work with faculty, researchers, administrators, vendors, and collaborators.
• Proficiency with Microsoft Office and Google Workspace and ability to learn new systems.

Responsibilities

• Manage end-to-end laboratory procurement, quotes, approved orders, and vendor lead times.
• Track expenditures, budgets, commitments, and grant deadlines; assist with proposals and reports.
• Coordinate maintenance, safety, facilities, and equipment installations; ensure compliance.
• Coordinate onboarding, training, access, and documentation for new group members and visitors.
• Organize meetings, visits, and group activities; serve as operational contact with collaborators and vendors.
• Maintain organized records for procedures, safety, procurement, and research outputs.

Skills

Procurement

Vendor communication

Budgeting

Project management

Organizational skills

Communication skills

Interpersonal skills

Microsoft Office

Google Workspace

Attention to detail

Education

Bachelor's degree in science, engineering, business administration, operations management, or related field

Master's degree

Tools

Microsoft Office

Google Workspace

Purchasing systems

Job description

Caltech in Pasadena seeks a Laboratory Manager for the Endres Lab to oversee day-to-day operations, procurement, safety, facilities, and sponsored-research support. The role coordinates with Caltech offices, vendors, and collaborators to keep the lab functioning reliably and on schedule.

The position spans administration, finances, safety, onboarding, and external coordination, demanding a highly organized, proactive professional with strong communication and judgment to sustain research