Labor Standards Officer

Philadelphia Housing Authority; Philadelphia (Philadelphia County); On-site; USD 62,000 - 77,000; Full time

Job summary

Philadelphia Housing Authority is seeking a Labor Standards Officer in the Office of Audit and Compliance to administer, monitor, and enforce compliance for federally assisted programs related to Section 3 and prevailing wage standards.

The role requires field work, wage compliance reviews, and coordination with contractors to ensure proper Davis-Bacon wages on PHA construction and maintenance projects. Strong analytical and communication skills are essential.

Qualifications

• Bachelor’s degree with major coursework and 1+ year compliance experience.
• Experience with wage and hour laws (Davis-Bacon) and Section 3 requirements.
• Ability to analyze financial documents and interview claimants.

Responsibilities

• Investigates wage complaints, interviews claimants and reviews records to determine validity and amount.
• Reviews certified payrolls to ensure wage compliance and communicates with contractors and employees.
• Ensures Davis-Bacon act classifications are applied on projects and that prevailing wages are used.
• Schedules and conducts wage and Section 3 compliance reviews, and reports results to management.
• Maintains confidentiality of work-related information and supports program compliance.

Skills

HUD Regulations

Section 3 Program requirements

Davis Bacon Act knowledge

Audit and compliance

Interviewing and eliciting information

Analytical skills

Verbal and written communication

Education

Bachelor’s degree in Business, Accounting, Public Administration, Building and Construction or related field

Tools

Microsoft Office Suite

Job description

The Philadelphia Housing Authority, America's fourth largest public housing authority and leader in real estate development and property management, is seeking a Labor Standards Officer in the Office of Audit and Compliance.

Under the General Supervision of the Senior Labor Standards Officer, this position is responsible for is responsible for administering, monitoring, and enforcing agency compliance pertaining to federally assisted programs as they relate to Section 3 requirements and prevailing wage standards.

The Labor Standards Officer will conduct field work to ensure that all Section 3 and prevailing wage agreements and their associated policies, processes, and programs meet PHA’s commitment to excellent stewardship of public funds. In addition to the aforementioned, this role takes a proactive approach to certify that applicable prevailing wages are being utilized on PHA construction and maintenance projects.

Performs other related duties.

Salary Range: $61,708.00 - $77,135 annually

Essential Functions:

• Investigates wage complaints, interviews claimants and other parties and reviews records to determine the validity of wage claim and amount; prepares memo of findings and recommendation to management;
• Reviews certified payrolls of external contractors to ensure wage compliance, performs HUD-11 interviews, attends post-award meetings and communicates with contractors and their employees
• Ensures development projects are classified accurately regarding the Davis Bacon Act; and that the accurately prevailing wage is applied for employees performing on said projects;
• Schedules, participates and executes wage and Section 3 compliance reviews as directed; analyzes, summarizes and reports review results and trends to management
• Recommends implementation of procedures to ensure adequate compliance measures exist;
• Monitors Section 3 related commitments of contracts/projects and ensures compliance with governing regulations, policies and procedures;
• Assists Senior Labor Standards Officer in tracking routine Section 3 related reporting of hiring/labor hours, contractors, subcontractors and other economic opportunities as determined by HUD;
• Coordinates and performs Section 3 field work in conjunction with the Resident Programs and Partnerships Department as necessary;
• Provides supporting data and analysis for Section 3 non-compliance reporting to the Senior Labor Standards Officer;
• Maintains absolute confidentiality of work-related issues and PHA information; and
• Performs other duties as assigned

Competencies (Skills, knowledge, abilities)

• HUD Regulations; Standard Operating Procedures.
• Federal, state, and city wage and hour laws, regulations and code (Davis Bacon Act, etc.).
• Housing and Urban Development (HUD) Act of 1968- Provision Section 3 Program requirements
• Methodology and objective testing methods.
• Methods, procedures, and standards for maintaining internal and external audit records.
• Principles and practices of management, organization and administration.
• Microsoft Office Suite
• Detail Oriented
• Cultivating and maintaining cooperative relationships with service providers.
• Interacting with people of different social, economic, and ethnic backgrounds.
• Establishing and maintaining effective working relationships with staff, PHA departments, employee groups, management, and the general public.
• Ensuring compliance with regulations governing wages in the workplace and financial operations.
• Interviewing and eliciting information.
• Review and analysis of financial documents.
• Ability to analyze and interpret a variety of facts and findings.
• Effective verbal and written communication.

Certifications, Licenses required

• May require possession of a valid Commonwealth of Pennsylvania Class C Driver’s License.

Supervisory responsibilities

• None

Work environment

• Normal office environment

Bachelor’s degree with major course work in Business, Accounting, Public Administration, Building and Construction or a related field; AND 1 (one) or more years compliance experience; OR an equivalent combination of education and experience.

1-3 years of related experience

Other duties as assigned

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

About the Philadelphia Housing Authority (PHA)

Established in 1937, and with an employment workforce of approximately 850, the Philadelphia Housing Authority is a municipal agency providing public housing services to over 80,000 residents in the city of Philadelphia, Pennsylvania.

Financial support for Authority operations and capital needs comes primarily from rent payments and subsidies provided by the U.S. Department of Housing and Urban Development (HUD). PHA is one of a very select group of housing authorities across the nation that has attained Moving to Work (MTW) status. This designation allows housing agencies the opportunity and flexibility, on a local level, to develop and implement innovative housing and self-sufficiency strategies to benefit public housing residents and Housing Choice Voucher Program (HCVP) participants.

PHA is an equal opportunity employer and makes all employment decisions on the basis of individual qualifications without regard to race, creed, color, sex, sexual orientation, gender identify, pregnancy, national origin, ethnicity or ancestry, religion, age, disability, citizenship, marital status, military or veteran status, genetic information, or any other protected characteristic.