Development Administration Manager

Philadelphia Housing Authority; Philadelphia (Philadelphia County); On-site; USD 71,000 - 89,000; Full time

Job summary

Philadelphia Housing Authority seeks an experienced Development Administration Manager to oversee planning, development management, and vendor coordination for multiple projects. You will manage contracts, cost control, and timelines while coordinating with internal stakeholders across departments.

The role requires oversight of budgeting, scheduling, and compliance with HUD and OSHA regulations, with a strong focus on effective project coordination and leadership in a complex public housing

Qualifications

• Bachelor’s degree in Urban Planning or related field.
• Four or more years in real property planning and development management or related experience.
• Experience in procurement, contract administration, or project operations.

Responsibilities

• Oversee planning, development, and contracts for multiple projects.
• Coordinate with internal departments to ensure compliance with HUD, OSHA, and SOPs.
• Manage contracting, purchasing, and invoicing processes, including bonds and insurance verification.
• Prepare internal and external reports for HUD, PHA and other agencies.

Skills

Development management

Project coordination

Budget management

Communication

Leadership

Education

Bachelor's degree in Urban Planning

Tools

Microsoft Office

Job description

Under general supervision, the Development Administration Manager oversees planning & development management, architectural, and engineering vendors and consultants to assure Philadelphia Housing Authority (PHA) development project completion. Performs project management activities including project planning, cost management, time management, quality management, contract administration, and safety management. Oversees multiple projects simultaneously and acts as primary coordinator of internal stakeholders; performs other related duties.

Performs related duties as assigned.

Target Salary Range: $70,964.80 - $88,706.00

Essential functions

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

• Coordinates and ensures the completion of all contractual activities concerning planning, development, and services contracts.
• Provides support to management for contract execution, task order execution, contract modifications and task order modifications.
• Creates and processes requisitions, secures required approvals, and coordinates with Contracts Department to establish purchase orders.
• Coordinates with Finance Department to obtain and validate funding lines, projects, codes, and cost coding for requisitions, purchase orders, and invoices.
• Manages full contracting, purchasing, and invoicing procedures including, but not limited to, verifying contractor bonds and insurance, preparing contract amendments, reviewing contract obligations and incoming invoices, coordinating processing with Contracts and Accounts Payable, creating and providing receipts and vouchers for payment scheduling.
• Ensures that all planning, development, and design contracts have independent cost estimates and ensures appropriate customer service levels.
• Reviews and analyzes development cost reports and cost forecast to ensure that information is being presented in accordance with PHA requirements.
• Ensures that contractor’s bonds and insurance are in force. Prepares and executes amendments to contracts as necessary.
• Coordinates resolution of invoice exceptions such as missing approvals, coding errors, or budget discrepancies, and maintains an invoice tracking log and produces routing status reporting to support operational visibility across departments.
• Prepares internal and external reports as requested or required by HUD, PHA and other governmental agencies.
• Performs related duties as assigned

Knowledge, Skills, and Abilities

• Principles and practices of engineering, architecture, and development management.
• Federal, state, local, HUD, and OSHA regulations governing public housing development, construction, and site operations.
• Principles and practices of budget management, resource allocation, and cost control.
• Methods, procedures, and standards for maintaining development management records and project documentation.
• Principles and practices of management, organization, administration, and project coordination.
• Methods for reading and interpreting blueprints, architectural drawings, engineering plans, specifications, construction documents, and development budgets and timelines.
• Development scheduling, project timelines, and time-management principles.
• HUD regulations and established Standard Operating Procedures (SOPs).

Skills in

• Overseeing and coordinating internal and external development, architectural, and engineering administration activities.
• Applying budget management, resource allocation, and cost-control practices.
• Maintaining accurate, complete, and organized development management records.
• Scheduling, prioritizing, and coordinating multiple projects, activities, and deadlines.
• Analyzing complex issues and applying logical decision-making processes.
• Leadership, organization, administration, and project coordination.
• Effective verbal and written communication.
• Using Microsoft Office Suite to prepare correspondence, reports, schedules, spreadsheets, and other project documentation.
• Establishing and maintaining effective working relationships with staff, PHA departments, employee groups, management, contractors, consultants, residents, and the general public.

Ability to

• Apply HUD regulations, OSHA standards, federal and state requirements, and established SOPs to development and construction operations.
• Ensure compliance with applicable regulations and organizational requirements.
• Read, interpret, and evaluate blueprints, architectural drawings, engineering plans, specifications, construction documents, and development budgets and timelines.
• Manage competing priorities and operate effectively in a high-pressure, deadline-driven environment.
• Exercise sound judgment, analytical thinking, flexibility, and logical decision-making.
• Lead, coordinate, and collaborate effectively with multidisciplinary teams and external partners.
• Communicate complex development, technical, regulatory, and administrative information clearly and effectively.
• Interact professionally and effectively with individuals from diverse social, economic, cultural, and ethnic backgrounds.
• Maintain attention to detail while managing multiple projects, records, deadlines, and regulatory requirements.

Supervisory responsibilities

None

Work environment

Work is primarily performed in a mixed office and residential site environment.

Bachelor’s degree in Urban Planning, Engineering, Architecture, Project Management, Finance, Business Administration, Public Administration or a related field; AND

Certifications, Clearances, and Licenses required

Valid Driver’s License is required

Four (4) or more year’s real property planning and development management, construction, procurement, contract administration experience or project operations in a complex organization

Alternative Qualifications

An equivalent combination of education and relevant experience may be considered upon review by HR.

Preferred Qualifications/Experience

Master’s degree in Urban Planning, Engineering, Architecture, Project Management, Finance or a related field; AND seven (7) years of experience in planning and development management, public Housing authority, governmental environment, or a highly regulated funding environment is preferred or a related field including two (2) years of experience in public housing or another State or Federal agency is preferred.