Labor Coordinator

Upstage Crew Services; Salt Lake City (UT); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

401(k) match up to 4%

Job summary

Upstage Crew Services is seeking a part-time Labor Coordinator in Salt Lake City to orchestrate staffing and scheduling using Nowsta, while aligning crew with client needs.

The role requires on-site presence, nights and weekend flexibility, and strong communication. You will collaborate with payroll and the labor team to ensure timely, accurate execution of duties.

Qualifications

• Willingness to work diligently with direction and limited supervision.
• Be able to function semi independently of the overall team as hours may vary.
• Good problem-solving skills and sound judgment.
• Ability to handle interruptions with strong attention to detail under time pressure.
• Ability to read, write and speak English.
• Must be able to arrive on time and be ready to work.
• Must attend work at Salt Lake City office for shifts as directed.
• Willingness to learn online systems and programs.

Responsibilities

• Utilize Nowsta to create jobs, staff and schedule employees and perform administrative tasks.
• Understand and engage with crew members and communicate effectively.
• Monitor and approve time clock ins/outs and lunches; assist payroll to ensure accurate billing.
• Work nights and weekends; adjust schedule to support the labor coordination team.
• Make professional calls to team members, clients and peers to plan and execute needs for each job.
• Use Google Sheets and Microsoft Excel to organize and plan for job and team management.
• Provide on-site leadership, clock crew, and coordinate with clients for project success.

Skills

Time management

Problem solving

English proficiency

Independence

Attention to detail

Communication skills

Punctuality

Teamwork

Tools

Google Sheets

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Part Time Utah, Salt Lake City, UT, US

Duties & Responsibilities:

Depending on the needs of the assignment, performs one or more of the following duties:

Utilize Nowsta system to create jobs, staff and schedule employees, and complete other various administrative functions.

Understand and get to know the crew members and communicate with them effectively and efficiently.

Monitor and approve time clock ins, clock outs and lunches, ensuring employees have accurately reported times and work with the payroll department as needed to ensure bills are completed accurately and in a timely manner

Must work nights, weekends, and is flexible to adjusting schedule as needed to support the labor coordinating team.

Professionally make phone calls to team members, clients, and peers to plan and execute needs for each job.

Use Google Sheets and Microsoft Excel to organize and plan for job and team management.

On-Site leadership, clocking in crew, and coordinating with the clients to ensure project success.

The above listing of duties and responsibilities are not intended to be all-inclusive but rather to serve as a description of the range of duties and general nature of the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Knowledge, Skills & Abilities:

Willingness to work diligently with direction and limited supervision.

Be able to function semi independently of the overall team as the hours will be primarily during times when the rest of the team is not working.

Good problem-solving skills, common sense and good judgment.

Ability to work with frequent interruptions while maintaining strong detail orientation, flexibility and adaptability under varied conditions and requirements, and maintain composure/perform well under time pressures.

Ability to hear and communicate verbally as well as read and speak English.

Must be able to be contacted and respond on short notice; is required to arrive at work on time and ready to work.

Must be able to attend work at our Salt Lake City office location for shifts as directed.

Willingness to learn online systems and programs to properly execute duties.

Has people skills and emotional intelligence to aid in working with the crew.

Shows care for the customer and knows how to prioritize and support Upstage in doing so.

Basic understanding of Google sheets, Microsoft excel, and basic computer skills.

Shows urgency and attention to detail in completing projects and executing great service.

Company Core Values:

• UNITY - 100% aligned in purpose, actions & customer focus
• PASSION - Love the work we do & actively engage in making a difference
• SPEED - Perform high-quality work safely with urgency & responsiveness
• TEAMWORK - Our collective strength amplifies our capabilities and success
• ACCOUNTABILITY - See it, Own it, Solve It, Do it – with flexibility & integrity
• GRIT - We persistently & positively tackle all challenges & obstacles
• EXPERTISE - Our talent, training, equipment & execution is world-class

Note: The knowledge, skills, abilities, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Shifts & Schedule

20-30 hours per week, based on department needs

Mostly Nights, shifts may vary to Labor Department needs

Compensation:

Compensation: You will not be eligible for overtime pay in the scope and role of labor coordinator without prior approval. If your combined hours from on-site roles and labor coordination result in overtime, please notify your supervisor.

401(k) – You will be eligible to enroll into the 401(k) program as well. This will include a company match up to 4%. Eligible after 500 hours within 6 months