Labor Compliance Specialist / Certified Payroll

Myers & Sons Construction; Sacramento (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Myers and Sons Construction is seeking a detail-oriented Certified Payroll & Labor Compliance Specialist to manage certified payroll reporting and labor compliance across public works projects.

The role ensures accurate, timely submissions and adherence to state requirements while coordinating with internal teams, unions, and customers. Responsibilities include reviewing project agreements, monitoring deadlines, and improving reporting processes.

Qualifications

• 1–6 years payroll experience in construction with prevailing wage knowledge.
• 1–2 years labor compliance reporting in construction.
• Experience with public works, certified payroll reporting, and California labor rules.

Responsibilities

• Manage certified payroll reports and documentation for public works.
• Oversee DIR and DAS reporting deadlines and requirements.
• Interpret wage determinations, craft classifications, fringe benefits, and overtime rules.
• Coordinate with payroll, accounting, project managers, unions, and customers to resolve issues.
• Provide backup payroll processing when needed.

Skills

Attention to detail

Communication

Ownership

Multitasking

Tools

Viewpoint/Vista

LCPtracker

DIR online reporting

eMars

Elations

Job description

Myers and Sons Construction is seeking a detail-oriented and proactive Certified Payroll & Labor Compliance Specialist to manage certified payroll reporting and labor compliance requirements across our public works projects.

This role is primarily responsible for ensuring accurate, timely, and complete certified payroll submissions, maintaining compliance with applicable labor laws and project-specific requirements, and proactively monitoring reporting deadlines and documentation. The Specialist serves as a key resource for labor compliance matters, identifies and resolves discrepancies, and coordinates with internal teams, unions, and external stakeholders to maintain compliance throughout the project lifecycle.

In addition to labor compliance responsibilities, this position provides backup support for payroll processing to help maintain continuity and ensure payroll is processed accurately and on schedule when coverage is needed.

The ideal candidate demonstrates strong ownership, sound judgment, and exceptional attention to detail. This individual can independently manage multiple projects and competing deadlines, interpret labor requirements, and implement consistent processes that support accuracy, accountability, and compliance.

Essential Duties and Responsibilities

1. Certified Payroll & Labor Compliance — Primary Responsibility

• Manage the preparation, review, and timely submission of accurate certified payroll reports and supporting documentation for public works projects.
• Oversee California Department of Industrial Relations (DIR) and Division of Apprenticeship Standards (DAS) reporting requirements, ensuring records are complete, accurate, and submitted within established deadlines.
• Interpret and apply prevailing wage determinations, craft classifications, wage rates, fringe benefit requirements, and overtime rules.
• Review project agreements, labor provisions, and applicable compliance requirements before work begins to identify reporting obligations, deadlines, and potential compliance risks.
• Monitor apprenticeship ratios, dispatch documentation, and related requirements to help ensure compliance with applicable standards.
• Identify, investigate, and resolve payroll and labor compliance discrepancies in coordination with Payroll, Accounting, Project Managers, Operations, unions, and customers.
• Maintain organized project compliance files and serve as a primary resource for certified payroll documentation, audits, and compliance inquiries.
• Track compliance deadlines, maintain reporting calendars and project checklists, and proactively address missing documentation or potential compliance gaps.
• Attend pre-job meetings to review applicable labor requirements, reporting obligations, apprenticeship requirements, and compliance deadlines.
• Recommend and implement process improvements that strengthen reporting accuracy, consistency, accountability, and overall compliance.

2. Compliance Coordination & Project Support

• Coordinate with internal departments, union representatives, apprenticeship programs, and external agencies to obtain required information and resolve compliance issues.
• Communicate reporting requirements, outstanding documentation, and corrective actions to project teams and subcontractors.
• Support labor compliance audits, agency requests, and customer inquiries by gathering, reviewing, and maintaining accurate supporting records.
• Escalate significant compliance risks, unresolved discrepancies, and potential reporting violations to management in a timely manner.

3. Payroll & Administrative Support — Secondary Responsibility

• Serve as a backup for payroll processing and related functions, providing coverage during staff absences, peak periods, or other business needs to help ensure payroll is processed accurately and on schedule.
• Assist with union reporting, fringe benefit reporting, payroll processing, and employee record maintenance as needed.
• Collaborate with Payroll and Accounting to reconcile payroll information and ensure consistency between payroll records and certified payroll submissions.
• Health Insurance (Medical, Dental, and Vision): The company covers 80% of healthcare costs for employees and their dependents. Employees are responsible for the remaining 20%, deducted on a pre-tax basis where applicable.
• Flexible Spending Account (FSA) and Dependent Care FSA.
• 401(k) with an 8% company match.
• Life insurance.
• Voluntary insurance plans, including Accident, Critical Illness, Cancer, Hospital Indemnity, Life, and Accidental Death & Dismemberment (AD&D).
• Paid time off.
• A collaborative work environment that fosters creativity, support, and mutual respect.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferred Education and/or Experience

• Approximately 1–6 years of payroll experience, preferably in the construction industry and involving prevailing wage requirements.
• Approximately 1–2 years of labor compliance reporting experience, preferably in the construction industry.
• Experience with public works projects, certified payroll reporting, and applicable California labor compliance requirements is preferred.

Computer Skills

• Proficiency in Microsoft 365, including Excel, Outlook, and Teams.
• Experience with Viewpoint/Vista, LCPtracker, and DIR online reporting.
• Familiarity with eMars, Elations, and other certified payroll reporting platforms.
• Ability to learn and adapt to new software, reporting systems, and compliance tools.

Required Attributes

• Excellent written and verbal communication skills.
• Professional customer service and relationship-building skills when working with clients, subcontractors, unions, and internal teams.
• Strong organizational skills and the ability to prioritize competing deadlines in a fast-paced, multitask environment.
• Working knowledge of the California DIR website and certified payroll reporting requirements.
• Familiarity with LCPtracker, eMars, Elations, and other certified payroll reporting software.
• Ability to perform basic business mathematical calculations and review payroll data for accuracy.
• Ability to work independently with minimal supervision while recognizing when issues require escalation.
• Strong time management skills and exceptional attention to detail.
• Ability to interpret instructions provided in written, oral, diagram, or schedule form.
• Ability to organize, maintain, and archive technical documentation and compliance records.
• Commitment to following company policies, procedures, plans, and programs.
• Strong problem-solving skills and the ability to identify discrepancies, investigate issues, and implement corrective actions.

Language Skills

Must be able to communicate effectively, cooperate, and collaborate with employees at all levels, project owners, subcontractors, union representatives, and other external stakeholders.

A Little About Us

Myers and Sons Construction is a heavy civil construction company specializing in bridge construction, bridge restoration, roadway rehabilitation, water and wastewater treatment plants, concrete bridge overlays, concrete paving, and alternative delivery projects. Our alternative delivery experience includes Design-Build, Construction Manager/General Contractor (CMGC), Construction Manager at Risk (CMAR), and Progressive Design-Build projects throughout California and Colorado.

To learn more about our company, visit www.myers-sons.com.

Myers & Sons Construction is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, religious beliefs, marital status, genetic information, national origin, disability, or protected veteran status