Labor Compliance Specialist

Collins Electric Company Inc; Stockton (CA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

Health, dental, vision insurance

401(k) with employer match

Paid time off & holidays

Job summary

Collins Electrical Company is seeking a Labor Compliance Specialist to ensure adherence to labor laws and contractual obligations. The role involves managing compliance, preparing certified payroll reports, and coordinating with project managers, subcontractors, and accounting teams.

The candidate will work with software like LCP Tracker and DIR and participate in payroll audits while maintaining accurate documentation. Strong communication and organizational skills are essential to succeed.

Qualifications

• Strong verbal and written communication skills to interact with stakeholders.
• Meticulous review of documents to ensure accuracy in reporting and compliance.
• Excellent organizational and time management skills to prioritize tasks and meet deadlines.
• Ability to analyze compliance data and identify trends or issues.

Responsibilities

• Weekly preparation and submission of prevailing wage reports and certified payrolls for federal and state projects.
• Review new job startup packages for cert payroll or prevailing wage requirements.
• Respond to auditors or compliance questions and submit required documents timely.
• Review tiered subcontractor certified payroll documentation weekly.
• Coordinate with subcontractors to obtain missing information and signatures.
• Maintain database to track each project's certified payroll needs and reports.
• Troubleshoot discrepancies with internal/external customers to ensure compliance.
• Participate in payroll audits (union trust, OCIP, WC).
• Use compliance software like LCP Tracker and DIR.
• Prepare and distribute payroll reports for various departments.

Skills

Verbal communication

Written communication

Attention to detail

Organization

Time management

Data analysis

Integrity

Education

Associate degree in finance or accounting

Tools

LCP Tracker

DIR

Job description

Collins Electrical Company is dedicated to developing and supporting our people. We strive to create an environment where employees are empowered to grow their careers, contribute meaningful work, and succeed both personally and professionally. Our commitment to Family, Loyalty, Integrity, Innovation, Respect for People, Passion, and Social Responsibility guides how we serve our employees, customers, and communities.

Job Purpose

The purpose of the Labor Compliance Specialist role is to ensure strict adherence to all state and federal labor laws, prevailing wage regulations, and contractual obligations by managing compliance requirements, preparing and submitting certified payroll reports, and coordinating with internal and external stakeholders. This role is responsible for utilizing compliance software, maintaining accurate documentation, and generating necessary reports to support various departments. It involves collaborating with project managers, subcontractors, and accounting teams to ensure the timely and accurate completion of all job-related paperwork and submissions.

What You'll Do

• Weekly preparation and submission of prevailing wage compliance reports and certified payroll printout detail for Federal and State Projects.
• Review new job startup packages for certified payroll or prevailing wage requirements.
• Ensure all contractual obligations relating to certified payroll, including responding to auditor’s or compliance officer’s questions, and submitting the requested documents as necessary, are handled in a timely manner.
• Weekly review of all tiered subcontractor certified payroll documentation.
• Work with subcontractors to obtain missing information, signatures, etc., and ensure proper submission.
• Maintain database to track each project's certified payroll needs and reports.
• Troubleshoot discrepancies and/or questions with both internal and external customers, as necessary to ensure compliance on all company projects.
• Participate in various payroll audits - union trust, OCIP, WC.
• Utilize various software required for labor compliance, such as LCP Tracker, DIR.
• Process and submit numerous external reports depending on assigned local union/branch, which may include but is not limited to:
  • Monthly union reporting, reviewing accrual accounts, and payment distribution.
  • Labor and Statistics and Multiple worksite reporting.
• Calculation and posting of job targeting, generating invoices, maintaining job targeting balances, preparing job targeting spreadsheets monthly, and following up with past due payments.
• Create and distribute various payroll reports internally for various departments

What You’ll Bring

• Associate degree in finance, accounting or related course of study or equivalent combination of education, technical training, and/or related experience in the construction industry or comparable industry.
• Minimum of 3 years of experience in Prevailing Wage Laws and Certified Payroll reporting requirements for federally and state assisted public work projects
• Ability to meticulously review documents, identify discrepancies, and ensure accuracy in reporting and compliance requirements.
• Strong verbal and written communication skills to effectively interact with project managers, subcontractors, compliance officers, and other stakeholders.
• Proficiency in analyzing complex compliance data, identifying trends or issues, and developing appropriate solutions.
• Excellent organizational and time management skills to prioritize tasks, manage multiple deadlines, and ensure timely submission of reports and documents.
• High level of integrity and discretion in handling sensitive information and maintaining confidentiality in compliance matters.

Benefits

• Competitive salary with opportunities for growth and advancement
• Comprehensive health, dental, and vision insurance plans
• 401(k) retirement savings plan with employer match
• Generous paid time off and holiday pay

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.