Labor Compliance Coordinator

Electric Power Systems; United States; Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

HSA & FSA

Life & AD&D Insurance

Short/Long Disability

EAP

Competitive Pay

Technical Courses & Online Learning

Career Path Planning

Certifications incentives

Per Diem for Travel

Referral Bonuses

Tuition Reimbursement

Job summary

Electric Power Systems is seeking a Labor Compliance Coordinator to oversee weekly/monthly certified payroll reports across states, review contracts, create job folders, and submit compliance documents. The role also involves monitoring PW/CP logs and ensuring accurate payroll records.

You will collaborate with analysts to complete audits, calculate underpayments or penalties, and ensure compliance with applicable wage laws across locations.

Qualifications

• 3+ years of experience in payroll, labor compliance, or a related field.
• Strong knowledge of prevailing wage laws and regulations.
• Proficient in Microsoft Excel, Word, and other office software.

Responsibilities

• Collect and review contracts on new jobs marked with CP, PW, or OCIP as they are awarded to the company.
• Verify documents needed to determine compliance with applicable rules and regulations.
• Collaborate with the Analyst to complete audits, calculate underpayments/penalties/restitution owed.
• Add new jobs to Main Cert. Payroll & CA Cert. Payroll Spread Sheets.
• Create new electronic job folders on the payroll drives and save all files pertaining to prevailing wage, cert. payroll, and OCIP.
• Prepare and submit any compliance documents as needed prior to starting work on the project.
• Know and follow all prevailing wage laws that apply by contract and location.
• Run weekly timesheet reports in Tenrox for all CP/PW jobs with on-site hours.
• Calculate the prevailing wage rates, the employee's fringes, and save the report under the appropriate job folder.
• Email these reports to payroll to ensure employees are paid no less than the prevailing wages and fringe benefits as stated in the contracts.
• Calculate back pay as needed when any prevailing wages are missed or paid incorrectly.
• Email the back pay calculations to the Payroll Specialist for restitution.
• Enter the employee's personal information, work classification, hourly rates of pay, daily hours worked, wages and fringes paid, deductions & withholdings, and training/apprenticeship info when applicable.
• Run monthly reports for California PW jobs with on-site hours reported to calculate the California Training Fund Contributions owed.
• Submit forms with a check to the California Apprenticeship Council.
• Maintain all project spreadsheets and job folders, keeping accurate notes and records of all tasks.
• Pay workers weekly and submit corresponding reports to certify that all prevailing wage regulations are followed.
• Review and ensure accuracy of all certified payroll documents.
• Stay on top of and follow reporting requirements to ensure that the company remains in compliance to avoid penalties and fines.
• Track changes and updates to state and federal labor compliance and prevailing wage regulations and standards; apply changes/updates.
• Communicate with contractors to resolve discrepancies/inadequacies related to CPR submittals.
• Maintain all project spreadsheets and job folders – Keeping accurate notes and records of all tasks.

Skills

Payroll processing

Labor compliance

Attention to detail

Microsoft Excel

Communication skills

Education

High School Diploma or GED

Job description

Overview

Job Title: Labor Compliance Coordinator

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) Savings Plan with Company Match
• Health Savings Account (HSA) and a Flexible Spending Accounts (FSA)
• Life and Accidental Death & Dismemberment (AD&D) Insurance
• Short-Term and Long-Term Disability Coverage
• Employee Assistance Program (EAP)

Perks:

• Competitive Pay
• Instructor-Led Technical Courses and Online Learning
• Career Path Planning
• Incentives for Professional Certifications
• Competitive Per Diem for Travel
• Referral Bonuses
• Tuition Reimbursement

Job Summary:

Labor Compliance Coordinator is responsible for overseeing the preparation and processing weekly/monthly certified payroll reports and related documents for multiple states across the country. She also collects and reviews contracts, creates new job folders, and submits compliance documents. Monitors the PW/CP log sheet.

Responsibilities

• Collect and review contracts on new jobs marked with CP, PW, or OCIP as they are awarded to the company.
• Verify documents needed to determine compliance with applicable rules and regulations.
• Collaborate with the Analyst to complete audits, calculate underpayments/penalties/restitution owed.
• Add new jobs to Main Cert. Payroll & CA Cert. Payroll Spread Sheets.
• Create new electronic job folders on the payroll drives and save all files pertaining to prevailing wage, cert. payroll, and OCIP.
• Prepare and submit any compliance documents as needed prior to starting work on the project.
• Know and follow all prevailing wage laws that apply by contract and location.
• Run weekly timesheet reports in Tenrox for all CP/PW jobs with on-site hours.
• Calculate the prevailing wage rates, the employee's fringes, and save the report under the appropriate job folder.
• Email these reports to payroll to ensure employees are paid no less than the prevailing wages and fringe benefits as stated in the contracts.
• Calculate back pay as needed when any prevailing wages are missed or paid incorrectly.
• Email the back pay calculations to the Payroll Specialist for restitution.
• Enter the employee's personal information, work classification, hourly rates of pay, daily hours worked, wages and fringes paid, deductions & withholdings, and training/apprenticeship info when applicable.
• Run monthly reports for California PW jobs with on-site hours reported to calculate the California Training Fund Contributions owed.
• Submit forms with a check to the California Apprenticeship Council.
• Maintain all project spreadsheets and job folders, keeping accurate notes and records of all tasks.
• Pay workers weekly and submit corresponding reports to certify that all prevailing wage regulations are followed.
• Review and ensure accuracy of all certified payroll documents.
• Stay on top of and follow reporting requirements to ensure that the company remains in compliance to avoid penalties and fines.
• Track changes and updates to state and federal labor compliance and prevailing wage regulations and standards; apply changes/updates.
• Communicate with contractors to resolve discrepancies/inadequacies related to CPR submittals.
• Maintain all project spreadsheets and job folders – Keeping accurate notes and records of all tasks.

Qualifications

• High School Diploma or GED
• 3+ years of experience in payroll, labor compliance, or a related field.
• Strong knowledge of prevailing wage laws and regulations.
• Proficient in Microsoft Excel, Word, and other office software.
• Excellent attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.
• Ability to meet deadlines and manage multiple projects simultaneously.
• Maintain employee confidence and protect payroll operations by keeping confidential information.

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