Labor and Fleet Coordinator

Muza Sheet Metal Company, LLC; Oshkosh (WI); On-site; USD 40,000 - 56,000; Full time

Job summary

Muza Sheet Metal Company, LLC seeks an organized Labor & Fleet Coordinator to support scheduling, attendance tracking, field communication, and fleet administration in Oshkosh, WI.

The ideal candidate is proactive, proficient in Excel and data management, and focused on improving accuracy, efficiency, and day-to-day operations.

Qualifications

• Prior experience in administrative, scheduling, or operations support preferred.
• Proficient in Microsoft Excel; detail-oriented.
• Experience with Monday.com or similar system preferred.
• Strong organizational skills; can manage multiple priorities.
• Excellent written and verbal communication skills.
• Able to work independently while supporting Labor & Fleet Manager.
• Proactive in identifying process improvements.
• Maintain confidentiality and professionalism when handling employee information.
• Construction or manufacturing experience preferred but not required.

Responsibilities

• Manpower scheduling: maintain 1-week, 3-week, and 3-month labor schedules and forecasts.
• Update scheduling tools based on inputs from manager and project managers.
• Gather and organize project staffing updates for forecasting and meetings.
• Update HH2 and internal systems reflecting field assignments and changes.
• Review timekeeping records weekly prior to payroll; communicate changes to field staff.

Skills

Excel skills

Data management

Scheduling

Communication

Organization

Tools

Monday.com

MS Office

Job description

MUZA is seeking an organized, detail-oriented Labor & Fleet Coordinator to support the Labor & Fleet Manager with scheduling, attendance tracking, field communication, and fleet administration. The ideal candidate is proactive, proficient in Excel and data management, and focused on improving accuracy, efficiency, and day-to-day operations.

Essential Duties & Responsibilities

Manpower Scheduling & Field Support

• - Assist the Labor & Fleet Manager in maintaining accurate 1-week, 3-week, and 3-month labor schedules and forecasts.
• - Update labor scheduling tools based on information provided by the Labor & Fleet Manager and Project Managers.
• - Assist with gathering and organizing project staffing updates to assist with labor meeting preparation and forecasting.
• - Assist with timely updates to HH2 and other internal systems to reflect field employee assignments and changes.
• - Review timekeeping records weekly prior to payroll.
• - Communicate approved job assignments, schedule changes, and general updates to field employees and foremen as directed.

Field Employee Tracking & Administration

• - Maintain field employee tracking spreadsheets, including skills, experience, certifications, and project assignments.
• - Track apprentice and pre-apprentice work experience to help identify opportunities for varied training and development.
• - Maintain organized records and reports to support field workforce planning and decision-making.

Fleet Administration

• - Assist with tracking company vehicle assignments and authorized take-home requests.
• - Assist with maintaining vehicle maintenance records and track upcoming service needs.
• - Assist with scheduling routine maintenance, inspections, and repairs as directed by the Labor & Fleet Manager.
• - Provide administrative support for other fleet-related activities as needed.

General Administrative Support

• - Prepare, update, and maintain spreadsheets, reports, and tracking tools to support the Labor & Fleet Manager.
• - Identify opportunities to improve the accuracy, organization, and efficiency of administrative processes.
• - Assist with communication between field employees, foremen, Project Managers, and the Labor & Fleet Manager.
• - Perform other duties as assigned to support field operations.

Qualifications

• - Previous experience in an administrative, scheduling, or operations support role preferred.
• - Strong proficiency in Microsoft Excel and ability to organize and maintain detailed information.
• - Experience with Monday.com or similar system preferred.
• - Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• - Excellent written and verbal communication skills.
• - Ability to work independently while supporting the priorities and direction of the Labor & Fleet Manager.
• - Proactive problem-solving skills and a willingness to identify process improvements.
• - Ability to maintain confidentiality and professionalism when handling employee information.
• - Construction or manufacturing industry experience preferred but not required.