Labor and Fleet Coordinator

Muza Sheet Metal; Oshkosh (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

Muza Sheet Metal Company is seeking an organized Labor & Fleet Coordinator to support scheduling, attendance tracking, field communication, and fleet administration. The ideal candidate is proactive, proficient in Excel and data management, and focused on improving accuracy, efficiency, and day-to-day operations.

The role emphasizes Excel accuracy, data management, and proactive process improvements. You will track field employees, manage vehicle records, and coordinate with foremen, project

Qualifications

• Minimum experience in administrative, scheduling, or operations support roles.
• Strong proficiency in Microsoft Excel and ability to organize and maintain detailed information.
• Experience with Monday.com or similar project management system.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail; able to manage multiple priorities.
• Ability to work independently while supporting the Labor & Fleet Manager.
• Construction or manufacturing industry experience preferred but not required.

Responsibilities

• Assist Labor & Fleet Manager with maintaining accurate 1-week, 3-week, and 3-month labor schedules and forecasts.
• Update labor scheduling tools and organize project staffing updates for forecasting.
• Assist with field employee tracking, certifications, and project assignments.
• Maintain vehicle records and schedule routine maintenance and repairs as needed.

Job description

MUZA is seeking an organized, detail-oriented Labor & Fleet Coordinator to support the Labor & Fleet Manager with scheduling, attendance tracking, field communication, and fleet administration. The ideal candidate is proactive, proficient in Excel and data management, and focused on improving accuracy, efficiency, and day-to-day operations.

Essential Duties & Responsibilities

Manpower Scheduling & Field Support

• Assist the Labor & Fleet Manager in maintaining accurate 1-week, 3-week, and 3-month labor schedules and forecasts.
• Update labor scheduling tools based on information provided by the Labor & Fleet Manager and Project Managers.
• Assist with gathering and organizing project staffing updates to assist with labor meeting preparation and forecasting.
• Assist with timely updates to HH2 and other internal systems to reflect field employee assignments and changes.
• Review timekeeping records weekly prior to payroll.
• Communicate approved job assignments, schedule changes, and general updates to field employees and foremen as directed.

Field Employee Tracking & Administration

• Maintain field employee tracking spreadsheets, including skills, experience, certifications, and project assignments.
• Track apprentice and pre-apprentice work experience to help identify opportunities for varied training and development.
• Maintain organized records and reports to support field workforce planning and decision-making.

Fleet Administration

• Assist with tracking company vehicle assignments and authorized take-home requests.
• Assist with maintaining vehicle maintenance records and track upcoming service needs.
• Assist with scheduling routine maintenance, inspections, and repairs as directed by the Labor & Fleet Manager.
• Provide administrative support for other fleet-related activities as needed.

General Administrative Support

• Prepare, update, and maintain spreadsheets, reports, and tracking tools to support the Labor & Fleet Manager.
• Identify opportunities to improve the accuracy, organization, and efficiency of administrative processes.
• Assist with communication between field employees, foremen, Project Managers, and the Labor & Fleet Manager.
• Perform other duties as assigned to support field operations.

Qualifications

• Previous experience in an administrative, scheduling, or operations support role preferred.
• Strong proficiency in Microsoft Excel and ability to organize and maintain detailed information.
• Experience with Monday.com or similar system preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work independently while supporting the priorities and direction of the Labor & Fleet Manager.
• Proactive problem-solving skills and a willingness to identify process improvements.
• Ability to maintain confidentiality and professionalism when handling employee information.
• Construction or manufacturing industry experience preferred but not required.