Occupancy Planner - Lab Project Planning

JLL; San Jose (CA); On-site; USD 134,700 - 159,500; Full time

Benefits offered by this job

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages through Daily Pay

Job summary

JLL is seeking an Occupancy Planner for Lab Project Planning in San Jose, CA. This role involves managing end-to-end planning for 1.6M SF of laboratory space across multiple locations for a major tech company.

The ideal candidate should possess a bachelor's degree and have 8-10 years of experience in occupancy planning, focusing on complex projects and stakeholder engagement. The role offers a comprehensive benefits package including 401(k) matching and medical care.

Qualifications

• 8-10 years in occupancy planning or facilities planning.
• Experience with MEP engineering consultants.
• Advanced proficiency in Excel and PowerPoint.

Responsibilities

• Manage end-to-end planning for laboratory space.
• Consolidate laboratory data into a comprehensive Master Project Planning Tracker.
• Produce strategic reports and presentations for executive leadership.

Skills

Occupancy planning

Project management

Space planning

Communication

Data visualization

Excel

CAD tools

Education

Bachelor's degree in Architecture, Interior Design or related field

Tools

Tableau

Power BI

Tririga

Archibus

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Occupancy Planner - Lab Project Planning - JLL

What the job involves

As an Occupancy Planner for Lab Project Planning with JLL, you'll manage end-to-end planning for approximately 1.6M SF of laboratory space across multiple AMER campus locations throughout the US and Canada for a major tech company's campus initiative.

Your role will include:

• Consolidate laboratory data from multiple client systems into a comprehensive Master Project Planning Tracker and establish monthly executive dashboards.
• Develop FROM/TO project scenarios through blocking and stacking exercises, create test fit layouts incorporating power, structural capacity and specialized equipment requirements, and document temporary lab relocations.
• Serve as the central coordination point between key stakeholders within client and JLL teams, facilitate requirements gathering sessions, and coordinate regular stakeholder check‑ins and monthly reporting.
• Partner with MEP engineering consultants to validate power loads, structural capacity and technical feasibility, iterating layouts based on feedback.
• Produce strategic reports, charts and presentations for executive leadership, simplifying complex data into compelling narratives.
• Proactively identify and mitigate risks, manage risks related to temporary lab relocations and provide mitigation plans.
• Build cross‑functional relationships with client strategic labs, portfolio strategy, business unit leadership, JLL occupancy planning, facility management, engineering teams, MEP consultants and lab operations teams.

Required Qualifications

• Bachelor's degree in Architecture, Interior Design or related field with 8‑10 years in occupancy planning, space planning or facilities planning and an understanding of laboratory or technical space.
• Proven track record managing complex, multi‑stakeholder planning projects with technical validation requirements and ability to lead through influence while managing multiple workstreams.
• Experience coordinating with MEP engineering consultants on power, HVAC and infrastructure planning and translating technical engineering requirements into clear business language.
• Familiarity with laboratory operations, equipment types and specialized infrastructure supporting sophisticated lab environments.
• Advanced proficiency in Excel (Pivots, VLOOKUPS) and PowerPoint with data‑driven storytelling capabilities.
• Advanced proficiency in space planning software and CAD tools.
• Proficiency in data visualization and dashboard tools such as Excel, Tableau or Power BI.
• Exceptional written and spoken communication skills with ability to interact with executive‑level clients and stakeholders.
• Strategic thinking, ability to simplify complex challenges, see the big picture and drive results while navigating ambiguity.

Preferred Qualifications

• Corporate real estate experience in the technology industry with background in space planning, project management and communications.
• Large‑scale campus consolidation or relocation project experience demonstrating capability to manage complex multi‑site projects.
• NCIDQ, CIDA, LEED AP or other relevant professional certifications.
• Experience with facility management systems such as Tririga or Archibus.
• Working knowledge of occupancy utilization, office and lab design principles and trends such as mobile or collaborative workplaces.

Estimated compensation for this position:
134,700.00 – 159,500.00 USD per year

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Location: On-site - San Jose, CA

We are an Equal Opportunity Employer. Jones Lang LaSalle is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability, please email [e-mail]. All other general recruiting inquiries should be directed to our Contact Us page.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job‑related convictions will be considered and will not automatically disqualify the candidate.

California Residents only. If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.