Lab Operations Coordinator

Apex Systems; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Everforth Apex Systems is seeking a Lab Operations Coordinator in Manhattanville, NY (onsite 5 days/week). The role supports group leaders, platform leaders, and scientists in managing lab equipment, software access, SOPs, and safety programs.

Candidate should have a BS/MS in life sciences and 2+ years in lab operations. Responsibilities include calibration and maintenance, inventory management, staff training, and ensuring regulatory compliance.

Qualifications

• BS or MS in Biology, Chemistry, Life Sciences, or an equivalent field.
• 2+ years of relevant lab management, laboratory operations, or laboratory coordination.
• Experience developing, writing, or revising SOPs.

Responsibilities

• Maintain lab instrumentation, including calibration and maintenance, coordinating with vendors and engineers as needed.
• Manage implementation and user accounts for lab management software.
• Provide instrument training to new users and train laboratory personnel on procedures.
• Manage equipment and supply inventory, including ordering and installation coordination.
• Oversee day-to-day laboratory safety and ensure regulatory/internal compliance.
• Develop, revise, and maintain SOPs for laboratories.
• Liaise with Facilities, Security and EHS teams to report and resolve issues in the lab space.
• Maintain lab records, certifications and compliance documentation.
• Serve on committees relating to lab operations; assist with process improvements.

Skills

Lab management

Instrumentation maintenance

Vendor coordination

SOP development

Training & onboarding

Regulatory compliance

Education

BS or MS in Biology, Chemistry, Life Sciences, or equivalent

Tools

Lab management software

Job description

Job Description

Job#: 3047150

Lab Operations Coordinator

Location

Manhattanville, New York (Onsite 5 days/week)

Role Overview

We are seeking a self-motivated individual with a scientific background to join a laboratory management team. This role will support group leaders, platform leaders, and scientists. The position involves the management and maintenance of laboratory equipment and operations to ensure laboratory processes, equipment, documentation, and compliance activities run efficiently.

Key Responsibilities

• Maintain lab instrumentation, including calibration and maintenance, coordinating with vendors and engineers as needed.
• Manage implementation and user accounts for lab management software.
• Provide instrument training to new users and train laboratory personnel on operational procedures and best practices.
• Manage equipment and supply inventory for the laboratories, including ordering and coordinating delivery and installation.
• Manage day-to-day laboratory safety and ensure the laboratory remains in compliance with all relevant regulations and internal procedures.
• Develop, revise, and maintain standard operating procedures (SOPs) for laboratories.
• Liaise with Facilities, Security, and Environmental Health & Safety (EHS) support teams, reporting and resolving issues within the physical laboratory space.
• Maintain laboratory records, certifications, and compliance-related documentation.
• Serve on committees relating to lab operations as appropriate.
• Assist with process improvement initiatives and operational projects.

Required Qualifications

Education: A BS or MS in Biology, Chemistry, Life Sciences, or an equivalent field is required.

Experience

• 2+ years of relevant lab management, laboratory operations, or laboratory coordination.
• Hands-on experience working in a laboratory environment and experience handling chemicals.
• Demonstrated experience developing, writing, or revising SOPs.

Preferred Qualifications

• Experience supporting laboratory safety and compliance programs.
• Experience tracking certifications or training records.
• Experience coordinating vendors and service providers.
• Experience supporting academic research, biotech, or life science organizations.

Physical Requirements

• Ability to lift and move up to 50 pounds.
• Comfortable working around laboratory equipment and infrastructure, including compressed gases, incubators, and related laboratory systems.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.