Lab-Office Coordinator

Manpower, Inc.; South San Francisco (CA); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Hybrid work model

Exposure to lab and admin teams

Vendor coordination experience

Job summary

Manpower, Inc. is seeking a Lab-Office Coordinator to join the Operations & Workplace Support team. This role supports laboratory and administrative groups, ensuring smooth daily operations and top-notch service delivery.

You will manage office services, vendor coordination, scheduling maintenance, and EHS support, while communicating clearly with internal teams and external vendors. Hybrid work schedule in a corporate office and controlled lab space.

Qualifications

• High school diploma or equivalent; Associate or Bachelor’s degree preferred.
• 2+ years of experience in office administration, facilities coordination, workplace services, or laboratory operations support.
• Comfort working in an active laboratory/research setting, with training on lab safety provided.
• Proficiency with Google Workspace and Microsoft 365; experience using ticketing/work order systems.
• Strong organizational and multitasking skills with clear communication with internal teams and vendors.

Responsibilities

• Keep daily operations running smoothly by coordinating administrative, operational, and logistical support across the laboratory and workplace environments.
• Own workplace services such as office/pantry supply replenishment, requisitions and purchase orders in Coupa, mail/shipping coordination, desk allocation, and reception/visitor management.
• Support lab operations by coordinating vendor services, scheduling equipment calibration/preventative maintenance/certifications, and tracking service records, calibration certificates, and related invoices.
• Assist EHS administration by logging safety training attendance, tracking new-hire safety orientations, and supporting regulated waste vendor scheduling and incident/hazard reporting workflows.
• Serve as a reliable point of contact for facilities requests by submitting, triaging, and tracking facility tickets and coordinating access for on-site trade and maintenance work.

Skills

Office administration

Facilities coordination

Laboratory operations support

Google Workspace

Microsoft 365

Coupa

Ticketing systems

Education

Associate or Bachelor's degree preferred

Tools

Coupa

Ticketing/work order systems

Job description

Our client, a science-driven organization is seeking a Lab-Office Coordinator to join their team. As a Lab-Office Coordinator, you will be part of the Operations & Workplace Support team supporting laboratory and administrative groups. The ideal candidate will have strong organization, clear communication, and a service-minded mindset that will align successfully in the organization.

Job Title: Lab-Office Coordinator

Pay Range: $36-$40

Shift: Mon-Fri 8am-5pm

What's the Job?

• Keep daily operations running smoothly by coordinating administrative, operational, and logistical support across the laboratory and workplace environments.
• Own workplace services such as office/pantry supply replenishment, requisitions and purchase orders in Coupa, mail/shipping coordination, desk allocation, and reception/visitor management.
• Support lab operations by coordinating vendor services, scheduling equipment calibration/preventative maintenance/certifications, and tracking service records, calibration certificates, and related invoices.
• Assist EHS administration by logging safety training attendance, tracking new-hire safety orientations, and supporting regulated waste vendor scheduling and incident/hazard reporting workflows.
• Serve as a reliable point of contact for facilities requests by submitting, triaging, and tracking facility tickets and coordinating access for on-site trade and maintenance work.

What's Needed?

• High school diploma or equivalent; Associate or Bachelor’s degree preferred.
• 2+ years of experience in office administration, facilities coordination, workplace services, or laboratory operations support.
• Comfort working in and around an active laboratory/research setting, with training on laboratory protocols and safety practices provided.
• Proficiency with productivity tools (Google Workspace, Microsoft 365) and experience using ticketing/work order systems.
• Strong organizational and multitasking skills with high attention to detail, plus clear professional verbal and written communication with internal teams and third-party vendors.

What's in it for me?

• Hybrid work model with on-site presence in both a corporate office environment and controlled laboratory space.
• Opportunity to support both scientific and administrative teams by keeping critical lab and workplace operations organized and on track.
• Hands-on coordination of vendors, certifications, preventive maintenance, and safety-related administrative workflows.
• A role where your attention to detail directly impacts smooth onboarding, visitor compliance, and facility readiness.
• Structured, day-to-day variety across procurement, facilities, shipping/receiving, lab support coordination, and EHS administrative support.

Upon completion of waiting period associates are eligible for:

• Medical and Prescription Drug Plans
• Supplemental Life Insurance
• Short Term Disability Insurance
• 401(k)