Lab Facilities Coordinator

UW School of Medicine and Public Health; Madison (WI); On-site; USD 29,000 - 40,000; Part time

Job summary

UW School of Medicine and Public Health in Madison is seeking a Facilities Coordinator for a part-time, on-site role. The position oversees daily maintenance tasks, coordinates with Physical Plant, custodial staff, and PI‑level equipment vendors, and manages service contracts for lab and facility systems.

The role includes annual equipment inventory and monthly reporting responsibilities. Responsibilities include autoclaves, ice machines, water systems, and shared equipment management, with a

Qualifications

• Good organizational and communication skills.
• Ability to complete tasks in a timely manner.
• Familiarity with Microsoft products; Excel and Google

Responsibilities

• Building inventory and capital equipment disposal
• Prepares reports of building findings with recommendations to address identified maintenance or facility improvement issues
• Works with PIs and physical plant to repair or replace laboratory equipment
• Coordinates the maintenance of protection systems such as fire panels, smoke/heat detectors, sprinkler systems, and pumps in accordance with regulatory requirements and industry standards including ensuring emergency generators/power systems, rigging systems, and elevators are properly maintained in accordance with industry standards and are operational at all times
• Coordinates scheduled mechanical and electrical services within an area of responsibility, administering preventive maintenance programs for facilities, inspecting facilities to determine repair or replacement needs, and supervising the performance of emergency and routine maintenance on campus facilities within the area of responsibility
• Budgets and monitors costs involved with services including waste services, recycling management and maintenance groups
• Ensures that the work performance of employees in the area of responsibility and maintenance zones or sections as a whole meet standards and expectations
• Ensures buildings are maintained by touring the common areas/public spaces, tracking and identifying needed repairs, and communicating with building managers and department administrators

Skills

Organizational skills

Communication skills

MS Excel

Google Workspace

Education

H.S. Diploma

Tools

Microsoft Excel

Google Workspace

Job description

UW School of Medicine and Public Health in Madison is seeking a Facilities Coordinator for a part-time, on-site role. The position oversees daily maintenance tasks, coordinates with Physical Plant, custodial staff, and PI‑level equipment vendors, and manages service contracts for lab and facility systems.

The role includes annual equipment inventory and monthly reporting responsibilities. Responsibilities include autoclaves, ice machines, water systems, and shared equipment management, with a