Facilities Coordinator

UW School of Medicine and Public Health; Madison (WI); On-site; USD 29,000 - 40,000; Part time

Job summary

UW School of Medicine and Public Health in Madison is seeking a Facilities Coordinator for a part-time, on-site role. The position oversees daily maintenance tasks, coordinates with Physical Plant, custodial staff, and PI‑level equipment vendors, and manages service contracts for lab and facility systems.

The role includes annual equipment inventory and monthly reporting responsibilities. Responsibilities include autoclaves, ice machines, water systems, and shared equipment management, with a

Qualifications

• Good organizational and communication skills.
• Ability to complete tasks in a timely manner.
• Familiarity with Microsoft products; Excel and Google

Responsibilities

• Building inventory and capital equipment disposal
• Prepares reports of building findings with recommendations to address identified maintenance or facility improvement issues
• Works with PIs and physical plant to repair or replace laboratory equipment
• Coordinates the maintenance of protection systems such as fire panels, smoke/heat detectors, sprinkler systems, and pumps in accordance with regulatory requirements and industry standards including ensuring emergency generators/power systems, rigging systems, and elevators are properly maintained in accordance with industry standards and are operational at all times
• Coordinates scheduled mechanical and electrical services within an area of responsibility, administering preventive maintenance programs for facilities, inspecting facilities to determine repair or replacement needs, and supervising the performance of emergency and routine maintenance on campus facilities within the area of responsibility
• Budgets and monitors costs involved with services including waste services, recycling management and maintenance groups
• Ensures that the work performance of employees in the area of responsibility and maintenance zones or sections as a whole meet standards and expectations
• Ensures buildings are maintained by touring the common areas/public spaces, tracking and identifying needed repairs, and communicating with building managers and department administrators

Skills

Organizational skills

Communication skills

MS Excel

Google Workspace

Education

H.S. Diploma

Tools

Microsoft Excel

Google Workspace

Job description

Current Employees

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Job Category

University Staff

Employment Type

Terminal (Fixed Term)

Job Profile

Facilities Coordinator

Job Summary

The faculty, students, and staff in the Department of Biomolecular Chemistry (BMC), as part of the School of Medicine and Public Health (SMPH), are engaged in an array of research, teaching, and service activities to meet the needs of our world‑class educational institution. The department is housed within the Hector Deluca Biochemical Sciences complex, a state‑of‑the‑art research and instructional complex located on Henry Mall, and has a reputation for carrying out feder­ally funded, high level, competitive biomedical research. The Facilities Coordinator will be responsible for overseeing both emergency and routine building maintenance by conducting daily checks to ensure the proper function of cold rooms, Milli‑Q water systems, deionised water, dishwashers, autoclaves, ice machines, and freezers, while also reviewing email daily for reported maintenance issues. The role includes coordinating with the Physical Plant to address building maintenance concerns such as plumbing, heating, mechanical systems (e.g., elevators), lighting, and electrical issues, and communicating with custodial staff to maintain building cleanliness and upkeep. Additionally, the Facilities Coordinator will oversee maintenance of departmental shared equipment by managing service contrats, arranging repairs as needed for equipment such as autoclaves, dishwashers, ice machines, freezers, centrifuges, imagers, and water systems, replacing Milli‑Q filters annually, maintaining an inventory of centrifuge components and accessories, and coordinating the placement or relocation of equipment. The position also involves working with principal investigators (PIs) to identify vendors for repair of PI‑specific equipment, tracking service‑related expenses using a spreadsheet system on a daily to weekly basis, overseeing dry ice deliveries (including backup student support), package delivery support and managing the transfer and inventory of capital equipment, including conducting inventory every three years. Further responsibilities include performing monthly autoclave efficacy testing and posting results, acting as a liaison with the Biochemistry building manager, organising and maintaining the BMC workshop and tools, and keeping departmental records related to shared equipment and service contracts up to date.

Position Details

• This position is part‑time, 50%
• This position requires work to be completed onsite, at a designated campus work location
• Work schedule is Monday through Friday, 11:00am to 3:00pm
• Terminal, 12 month appointment. This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.

Key Job Responsibilities

• Building inventory and capital equipment disposal
• Prepares reports of building findings with recommendations to address identified maintenance or facility improvement issues
• Works with PIs and physical plant to repair or replace laboratory equipment
• Coordinates the maintenance of protection systems such as fire panels, smoke/heat detectors, sprinkler systems, and pumps in accordance with regulatory requirements and industry standards including ensuring emergency generators/power systems, rigging systems, and elevators are properly maintained in accordance with industry standards and are operational at all times
• Coordinates scheduled mechanical and electrical services within an area of responsibility, administering preventive maintenance programs for facilities, inspecting facilities to determine repair or replacement needs, and supervising the performance of emergency and routine maintenance on campus facilities within the area of responsibility
• Budgets and monitors costs involved with services including waste services, recycling management and maintenance groups
• Ensures that the work performance of employees in the area of responsibility and maintenance zones or sections as a whole meet standards and expectations
• Ensures buildings are maintained by touring the common areas/public spaces, tracking and identifying needed repairs, and communicating with building managers and department administrators

Department

School of Medicine and Public Health, Department of Biomolecular Chemistry, Administration

For the past century, the Department of Biomolecular Chemistry (BMC) has excelled in research, teaching and service as a proud member of the School of Medicine and Public Health. Our research is at the forefront of biochemical research, integrating fundamental molecular mechanisms with human disease. Our key strengths in Biochemistry, Cell Biology, Genomics, and Development make us a nexus for collaborative studies between basic scientists and clinicians. Take a look around for our latest news and events and to learn more about BMC’s research, graduate program (Integrated Program in Biochemistry), and planned giving opportunities.

Learn more here: https://bmolchem.wisc.edu/

Compensation

The starting hourly wage for the position is $25.00 per hour; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

SMPH University Staff Benefits Flyer 2026

Required Qualifications

• Good organizational and communication skills
• Ability to complete tasks in a timely manner
• Familiarity with Microsoft products; Excel and Google

Preferred Qualifications

• Previous science building manager experience
• Equipment maintenance experience

Education

H.S. Diploma preferred

University Sponsorship

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is currently scheduled to end one year from the start date and will require eligibility to work until that time. If you are selected for this position you must provide proof of work authorization and eligibility to work.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Contact Information

Arvette White, [e-mail]

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy‑related accommodation for any step in the hiring process (e.g., application, interview, pre‑employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on‑campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW‑Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.