Lab Assistant/Inventory Management

RWJBarnabas Health; Long Branch (NJ); On-site; USD 25,000 - 34,000; Full time

Job summary

RWJBarnabas Health is seeking a Lab Assistant/Inventory Management at Monmouth Medical Center. You will coordinate and perform tasks in the clinical laboratory, handling specimens, and managing daily inventory to support diagnostic services.

Reporting to the Laboratory Supervisor, you will ensure proper specimen processing, accurate record-keeping, and effective communication with the healthcare team. The role requires attention to safety and data privacy in a fast-paced environment.

Qualifications

• High School Diploma or GED required.
• 0–2 years of experience, ideally within a laboratory environment.
• Ability to organize, multi-task, and prioritize high-volume workloads.
• Excellent written and verbal communication.
• Experience with inventory control and data privacy.

Responsibilities

• Verify, accept, and process tissue and fluid specimens delivered via the pneumatic tube system or direct delivery from the ED, nursing units, PAT, and outside clinics.
• Sort and distribute properly barcoded specimens to their laboratory sections, prioritizing ED, critical care and STAT specimens.
• Prepare and process clinical samples for testing using standardized laboratory methods.
• Coordinate external PKU specimens to the New Jersey State Department of Health.
• Maintain inventory records and logs of costs, pricing, equipment repairs and service.
• Plan and procure supplies to support patient care activities.
• Use inventory management systems to track stock levels and replenish orders.
• Lead supplier negotiations to optimize the laboratory's costs.

Skills

Communication

Organization

Multi-tasking

Inventory management

Computer skills

Education

High School Diploma or GED

Tools

Inventory management systems

Healthcare databases

Job description

Job Title: Lab Assistant/Inventory Management

Location: Monmouth Medical Center

Department Name: Lab MMC

Req #: 0000262395

Status: Hourly

Shift: Day

Pay Range: $18.00 - $25.00 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Lab Assistant/Inventory Management– RWJBarnabas Health

At RWJBarnabas Health, Lab Assistants become part of a purpose-driven environment where compassion, clinical excellence, and patient-centered care create meaningful opportunities to support medical diagnostic services. This Lab Assistant role offers opportunities for professional growth, interdisciplinary collaboration, and a culture committed to quality, evidence-based laboratory practices, and continuous improvement. Reporting to the Laboratory Supervisor or Director, you will coordinate and perform tasks and activities in several areas of the clinical laboratory. You will play an essential role in receiving, verifying, and distributing critical patient specimens, executing fundamental clinical clerical functions, and partnering with an interdisciplinary healthcare team to promote diagnostic accuracy and improve patient outcomes. Joining RWJBarnabas Health means joining a community where every Lab Assistant is encouraged to grow, contribute, and make a lasting impact on our patient community.

A Typical Day for a Lab Assistant Includes:

• Verifying, accepting, and processing tissue and fluid specimens delivered via the pneumatic tube system or direct delivery from the ED, nursing units, PAT, and outside clinics.


• Conducting comprehensive sorting and rapid distribution of properly barcoded specimens to their laboratory sections, prioritizing Emergency Department, critical care, and STAT specimens.


• Preparing and processing clinical samples for testing using various standardized laboratory methodologies.


• Coordinating external compliance by carefully preparing clinical PKU specimens slated to be sent out to the New Jersey State Department of Health.

• Developing and monitoring all pending or collected patient specimens through the designated laboratory database system to ensure tracking software metrics remain current.


• Facilitating professional communication by answering incoming calls using proper telephone manners and accurately referring inquiries to technical sections when advanced assistance is required.


• Completing administrative oversight by monitoring regulatory logs, printing/sorting medical records, maintaining processing area order, and applying manual tracking knowledge during computer system downtime.

• Maintaining adequate inventory, records of distribution, and detailed logs of costs, pricing, equipment repairs, maintenance, and service.


• Planning and procurement strategies to maintain the quantity and quality of all supplies required for direct and indirect patient care activities.


• Employing inventory management systems and software tools to track supply levels, receive/store supplies, monitor for expired items, set order limits, and calculate replenishment orders.


• Evaluating inventory expenditures against budget constraints to control costs, review routine standing orders for price acceptability, and analyze alternative sourcing strategies (e.g., consignment, just-in-time purchasing).


• Formulating contingency plans with critical suppliers to avoid inventory shortages, while discussing evolving supply needs and their impact on future purchases.


• Coaching laboratory personnel on the principles of inventory control, waste avoidance, and established approval procedures.


• Developing and shaping cost-effective inventory policies, guidelines, and alternative purchasing methods like e-procurement or automatic ordering.


• Leading contract negotiations with major suppliers and equipment vendors to optimize the laboratory's bottom line.

This Role Might Be for You If:

• Compassion and empathy guide your interactions with patients, families, and your clinical laboratory colleagues.


• You are passionate about supporting individuals by protecting accurate diagnostic paths and maintaining strict levels of confidentiality regarding laboratory results and patient records.


• Strong organizational skills allow you to properly prioritize complex specimen workloads to meet strict, time-sensitive laboratory testing turnaround deadlines.


• You communicate confidently and collaborate effectively with external hospital departments, medical staff, nursing personnel, patients, and visiting families.


• You enjoy executing precise instructions within a technical laboratory environment while upholding exceptional professional standards and corporate codes of behavior.


• You are comfortable working with complex information networks and possess excellent computer skills to navigate modern healthcare databases.


• Adaptability allows you to confidently handle biohazard specimens, special physical demands, and shifting laboratory priorities in a dynamic healthcare facility.


• Continuous learning, strict safety compliance, and professional development within an acute care laboratory framework are important to you.

To Be Considered for This Opportunity, You Will Have:

• High School Diploma or GED equivalent required.


• 0–2 years of experience, ideally within a laboratory environment. Familiarity or experience with specimen processing is highly demonstrated.


• Competence in organizing, multi-tasking, and prioritizing high-volume workloads for timely clinical completion.


• Effective skills with the ability to express details clearly and professionally both verbally and in writing.


• Ability to easily comprehend and execute complex operational, inventory, and safety instructions.


• Proven ability and willingness to maintain a strict level of data privacy and confidentiality regarding sensitive medical results.


• History of navigating databases, using supply tracking tools, or sorting automated medical logs preferred.


• Comfort working within an environment that involves handling biohazard specimens and meeting active physical demands.


• Ability to make timely decisions consistent with departmental policies, goals, and regulatory rules.


• Scheduling Requirements: Full-Time, 40 hours per week; Day shift (8:00 AM – 4:30 PM).


• Must maintain open availability to work rotating weekends and holidays as clinically needed.